Back to Reference
No items found.
Search everything, get answers anywhere with Guru.
Watch a demoTake a product tour
June 6, 2024
XX min read

Workday vs UKG Pro

Introduction

Selecting the right Human Resource Information System (HRIS) is crucial for managing an organization's workforce efficiently. Among the prominent names in the HRIS domain are Workday and UKG Pro. 

Workday is known for its robust financial management capabilities and has expanded to offer comprehensive HR solutions that drive business strategy, growth, and risk management. 

UKG Pro, on the other hand, is a powerful cloud-based human capital management (HCM) solution designed for midsize to large organizations, focusing on managing people’s pay and other HR processes.

Comparing these two tools will help you understand which might best suit your organization’s needs.

Workday Overview

Key Features

  • Financial Management: Workday’s financial management feature allows for efficient handling of financial processes, providing deeper insights derived from automated processes.
  • Human Capital Management (HCM): This module covers everything from recruiting to payroll, ensuring a seamless HR experience.
  • Analytics and Reporting: Real-time reports and analytics to provide actionable insights, helping in strategic decision-making.
  • Global Compliance and Risk Management: Tools for managing risks and ensuring compliance with global regulations.
  • Employee Experience: Enhances user experiences through intuitive self-service and mobile functionality.
  • Integration and Extensibility: Easily integrates with numerous third-party applications, ensuring a smooth workflow.

UKG Pro Overview

Key Features

  • People Management: Comprehensive tools for managing employee information, including onboarding, talent management, and succession planning.
  • Payroll Administration: Streamlined payroll processing with robust compliance features.
  • Benefits Management: Simplifies benefits administration with an easy-to-navigate platform.
  • Time and Attendance: Real-time tracking of employee hours and scheduling.
  • Employee Self-Service: Employees can easily access and update their personal information, request time off, and view paychecks.
  • Performance Management: Tools to monitor and enhance employee performance through goal setting and regular reviews.
  • Mobile Accessibility: Accessible via mobile devices, ensuring anytime, anywhere access.

Similarities

  • Cloud-Based Solutions: Both Workday and UKG Pro are cloud-based tools, offering the convenience of accessing data from anywhere, facilitating remote work and global collaboration.
  • Comprehensive HCM Functionality: Each platform provides extensive HCM features, including onboarding, talent management, payroll, and benefits administration.
  • Employee Self-Service: Both solutions empower employees to manage their personal information, request time off, and access relevant documentation through self-service portals.
  • Time and Attendance Management: Real-time tracking of work hours and scheduling, aiding in efficient workforce management.
  • Analytics and Reporting: Each system offers robust analytics and reporting tools, enabling data-driven decision-making for HR and financial processes.
  • Mobile Accessibility: Both platforms support mobile access, allowing for flexibility and continuity of HR activities on-the-go.

Differences

  • Financial Management: Workday excels in financial management, providing deeper insights and automated processes, whereas UKG Pro primarily focuses on HCM and payroll functions.
  • Global Compliance and Risk Management: Workday offers tools specifically designed for global compliance and risk management, which are more advanced compared to UKG Pro.
  • Integration Capabilities: While both platforms provide integration options, Workday offers more extensive third-party integrations, making it suitable for diverse and complex business environments.
  • Specialization: UKG Pro is more specialized in human capital management, particularly payroll and benefits administration, whereas Workday provides a broader range of enterprise management features, including finance and analytics.

Pros and Cons

Workday

Pros:

  • Comprehensive financial and HR management.
  • Robust analytics and reporting capabilities.
  • Advanced global compliance and risk management tools.
  • Wide range of third-party integrations.
  • Intuitive user experience with self-service options.

Cons:

  • Higher cost relative to some competitors.
  • Steeper learning curve due to the breadth of functionalities.
  • May offer more features than necessary for smaller organizations.

UKG Pro

Pros:

  • Strong focus on payroll and benefits management.
  • User-friendly interface.
  • Comprehensive people management tools.
  • Real-time time and attendance tracking.
  • Efficient mobile accessibility.

Cons:

  • Limited financial management capabilities.
  • Fewer advanced compliance features compared to Workday.
  • May require additional integrations for broader enterprise management.

Use Cases

Workday

  • High-Growth Enterprises: Organizations experiencing rapid growth that need a scalable solution for managing financial processes alongside HR activities.
  • Global Compliance: Companies operating in multiple countries requiring sophisticated tools to manage compliance and mitigate risk.
  • Data-Driven Decision Making: Businesses that rely heavily on analytics for strategic decisions can leverage Workday’s robust reporting capabilities.
  • Complex Integrations: Organizations needing extensive third-party integrations to create a seamless, unified system.

UKG Pro

  • Payroll-Centric Organizations: Enterprises with complex payroll needs where robust payroll management and benefits administration are paramount.
  • Midsize to Large Companies: Ideal for medium to large organizations looking for a comprehensive HCM solution focused on people management.
  • Time Attendance Management: Companies requiring precise tracking of employee hours and scheduling.
  • User-Friendly Experience: Businesses prioritizing ease of use and mobile accessibility for their HR management.

Conclusion

In comparing Workday and UKG Pro, both offer strong HRIS solutions but cater to different needs. Workday is an ideal solution for organizations that require comprehensive financial management integrated with their HR processes, offering advanced analytics, global compliance tools, and extensive integrations. This makes it particularly well-suited for large, complex organizations with broad functional needs.

On the other hand, UKG Pro shines in human capital management with a strong focus on payroll and benefits administration. Its user-friendly interface and robust time and attendance management make it a great choice for midsize to large organizations that prioritize these functions.

Ultimately, the choice between Workday and UKG Pro will depend on your organization’s specific needs. If integrated financial and HR management with advanced compliance features is crucial, Workday is the suitable choice. For streamlined HCM with an emphasis on payroll and benefits, UKG Pro stands out as the preferred option.

Key takeaways 🔑🥡🍕

Written by
Search everything, get answers anywhere with Guru.

Learn more tools and terminology re: workplace knowledge