Simpplr is a modern intranet platform designed to improve internal communication and employee engagement in a collaboration software market projected to reach a staggering US$15.60bn by 2025. But is it the right fit for your organization?

This guide covers Simpplr's features, pricing, pros and cons, plus how it compares to knowledge management alternatives like Guru.

What is intranet software?

Intranet software is a private, secure network that only company employees can access for internal communication, collaboration, and resource sharing. Modern intranets have evolved from static pages into dynamic platforms that integrate with business tools and create unified digital workspaces—a critical shift as the majority of workers in key industries now operate remotely.

What is Simpplr?

Simpplr is a modern intranet platform designed to improve internal communication, knowledge sharing, and employee engagement. Founded in 2014, it's marketed as a "social intranet" for distributed workforces, a growing segment that has contributed to productivity growth during the pandemic.

Key benefits include:

• Centralized updates: HR, communications, and IT teams can share company-wide information in one place

• Social collaboration: Features like commenting, sharing, and likes foster employee connection

• Modern interface: Replaces traditional, clunky intranets with dynamic, engaging experiences

Who uses Simpplr?

Simpplr is designed for organizations that want to modernize internal communication and improve employee engagement. It's popular with mid-to-large enterprises in industries like finance, healthcare, and technology, where internal alignment and consistent updates are critical. HR and communications teams are Simpplr's primary users, leveraging the platform to share announcements, manage internal events, and promote company culture.

Key features of Simpplr

Simpplr offers several tools to facilitate communication, alignment, and employee engagement. Here are the standout features:

Centralized content hubs

Simpplr allows companies to create branded intranet pages where employees can access updates, resources, and internal documentation in one place. This centralization helps eliminate information silos and ensures everyone is aligned with the latest company news.

Personalized experiences

Employees get customized feeds with relevant updates and announcements based on their role, location, or department. This ensures that they only receive information that matters to them, reducing the noise of irrelevant communication.

Social and collaborative tools

Simpplr encourages interaction with features like commenting, sharing, and "likes" on posts. This creates a social layer to internal communication, fostering a sense of belonging among employees.

Seamless integrations

The platform integrates with popular tools like Microsoft Teams, Slack, and Google Workspace, ensuring employees can collaborate efficiently without leaving their usual workflows.

What to look for in intranet software

Enterprise intranet software should offer more than basic communication. Key evaluation criteria include:

• Ease of Use: Intuitive interface for both employees and administrators

• Integrations: Seamless connections with Slack, Microsoft Teams, and business applications

• Governance and Security: Permission controls and audit trails for compliance

• AI Search: Context-aware search that delivers trusted answers, not just document links

• Analytics: Content effectiveness and user engagement measurement capabilities

Pros and cons of Simpplr

While Simpplr offers many benefits, it may not be the right fit for every organization. Let's take a closer look at its advantages and limitations.

Pros:

• Intuitive interface: Simpplr's user-friendly design makes it easy for employees to find the information they need.

• Personalized feeds: Employees only receive relevant updates, keeping communication focused and reducing unnecessary notifications.

• Extensive integrations: Simpplr works well with popular collaboration tools like Slack, Microsoft Teams, and Google Workspace.

• Custom branding: Organizations can customize the look and feel of their intranet pages, aligning them with their brand identity.

Cons:

• Limited knowledge management capabilities: While Simpplr excels at communication, it isn't built to manage complex knowledge bases or enable real-time knowledge sharing.

• Learning curve for admins: Setting up and maintaining the intranet may require significant time and training for administrators.

• Dependence on content: Simpplr's effectiveness relies on teams consistently publishing new content, which can require ongoing effort and resources.

Simpplr pricing and plans

Simpplr's pricing is not publicly listed on their website. Like many enterprise software solutions, they offer custom quotes based on the number of users, required features, and the specific needs of your organization. To get accurate pricing information, you will need to contact their sales team for a personalized demo and quote.

Simpplr alternatives and competitors

The intranet software market, which is projected to grow to a market volume of US$16.87bn by 2030, includes a wide range of solutions. Besides Simpplr, organizations often evaluate platforms like Microsoft SharePoint, Blink, Confluence, and Staffbase. Each tool offers a different approach, with some focusing more on social engagement and others on document management or top-down communication. Understanding this landscape, which the United States is expected to dominate the global market with an estimated revenue of $7.89 billion in 2025, is key to finding the right fit.

Guru vs. Simpplr

While both Guru and Simpplr enhance internal operations and employee productivity, they serve distinct purposes within an organization. Simpplr functions as a modern intranet and communications hub, while Guru operates as an AI-powered knowledge management system focused on delivering verified information directly within workflows.

Simpplr

Primary Focus: Internal communication and engagement
Best For: Company announcements, social collaboration, and employee engagement
Key Strength: Modern intranet design

Simpplr modernizes internal communication by replacing outdated intranets with a branded, easy-to-navigate digital workspace. Its interface prioritizes user experience, making company news, updates, and resources accessible in one place.

The platform’s social engagement features—such as commenting, liking, and sharing—encourage participation and help build a sense of community. Simpplr also supports personalized communication, ensuring employees receive only relevant updates. Its event and announcement management tools simplify sharing internal initiatives, keeping everyone informed and aligned.

Guru

Primary Focus: Knowledge management and verification
Best For: Instant access to verified information and real-time knowledge delivery
Key Strength: AI-powered knowledge retrieval

Guru serves as a company’s single source of truth, ensuring employees have fast, reliable access to accurate information right when they need it. Its browser extensions and deep workflow integrations with tools like Slack, Microsoft Teams, and Salesforce allow employees to find answers without leaving their current tasks.

Guru’s AI-powered knowledge verification automatically reminds subject matter experts to review and update information, maintaining trust and accuracy across teams. With Knowledge Agents, Guru delivers customized AI-driven search experiences for departments like Sales, IT, or HR—ensuring teams get knowledge relevant to their roles.

Additionally, Guru Pages provide a branded, centralized home base for employees to access key resources, announcements, and documents. This feature helps teams stay aligned and connected, offering a single, organized space to start their day.

In summary:

• Simpplr is ideal for organizations seeking a modern, social intranet that strengthens communication and engagement.

• Guru is best for teams prioritizing knowledge accuracy, accessibility, and AI-driven assistance directly within their daily workflows.

Together, these tools can complement each other—Simpplr managing communication and culture, and Guru ensuring employees always have access to trusted, verified information.

Integration and user experience

Both Guru and Simpplr offer integrations with tools like Slack and Microsoft Teams, but the purpose of these integrations differs. Guru focuses on embedding knowledge into workflows, enabling employees to access critical information without interrupting their tasks. Simpplr's integrations, meanwhile, are designed to centralize communication and announcements within existing collaboration tools.

In terms of user experience, Guru prioritizes speed and operational efficiency, helping employees retrieve the information they need in seconds—a key benefit in an environment where many industries were able to enhance output without a corresponding increase in labor. Simpplr focuses more on building engagement through personalized content, social interactions, and visually appealing intranet pages.

What customers are saying

Hearing what users have to say can provide valuable insight into which platform might suit your team. Here's what customers think about both tools:

A Simpplr user shared this feedback on Capterra:

"The product is very easy to use, only requiring a little bit of exploring and tinkering to get the hang of it. It's great how you can easily promote content for all employees to see to the home page."

Meanwhile, a Guru user highlighted the platform's versatility:

"I have worked with Guru at a company of over 10,000 and one of just under 100, and at both instances it was generally super easy, reliable and most importantly effective."

Making the right choice for your team

If your organization is focused on modernizing internal communication, sharing updates, and engaging employees with social features, Simpplr may be the right choice. However, if your priority is to provide fast, reliable access to verified knowledge that supports operational efficiency, Guru offers a better solution..

Ready to give your team seamless access to knowledge, right when they need it? Try Guru today and discover how it can transform your workflow.