It’s no secret that employee engagement has been dipping over the last few years. In fact, according to Gallup, 17% of the workforce is comprised of actively disengaged employees. It’s no surprise, then, that HR leaders are seeking to keep their teams engaged and productive.

Da questa situazione è emersa una nuova ondata di strumenti per aiutare le aziende a risolvere questi problemi in modi nuovi. Il software intranet è uno di questi strumenti. Beh, per essere più specifici, software intranet moderno. Dopotutto, gli intranet esistono da un po'. Ma il mercato è ora inondato di soluzioni intranet fresche e innovative, molte delle quali sfruttano le ultime tecnologie di intelligenza artificiale.

In this guide, we’ll explore the best intranet software solutions on the market today, outline must-have features, and share guidance on how to choose your team’s ideal company intranet. Let’s dive in!

What Is an intranet software platform?

An intranet software platform is an internal network that allows employees to communicate, collaborate, and access information within an organization. Con le aziende che diventano sempre più orientate alla tecnologia e le forze lavoro sempre più distribuite, avere una piattaforma intranet robusta è cruciale per molte aziende nel 2025.

An employee intranet can enhance communication by giving organizations a centralized place for employees across locations and departments to access company news, policy documents, organizational charts, and more. Rather than relying on long email chains or network drives some teams have access to, a well-managed intranet platform ensures every employee is on the same page.

Do people still use intranets? (Spoiler: Yes, and they’re better than ever)

Yes! People still use intranets, and they’re using them in smarter, more integrated ways than ever before. The old clunky portals that sat untouched for years? Those are out. Today’s intranets are sleek, AI-powered, and deeply embedded in the tools your teams already rely on.

The shift to hybrid work and the explosion of SaaS tools have made intranets more important, not less. Employees need a single, trustworthy place to find information, ask questions, and stay informed. That’s exactly what the modern intranet delivers.

Choosing the right intranet application for your team

The right intranet application can completely change how your team communicates and collaborates. But with so many options on the market, it’s important to understand what these tools are—and what they’re not.

What is an intranet application?

An intranet application is a software tool designed to support internal communication, collaboration, and knowledge sharing within an organization. Think of it as a digital workspace where employees can access documents, find company updates, search for experts, and connect with teammates.

Some intranet applications focus heavily on content management or document sharing, while others lean into social features or integrations with external tools. The best intranet apps combine these capabilities, helping you create a centralized, streamlined experience for your workforce.

What are the most important features of intranet software?

The most important features to look for when evaluating intranet software are custom homepages and announcements, document storage and sharing, a corporate directory, knowledge management, access controls, app integrations, and analytics. Learn more about these key features below:

Homepage and announcements

Una homepage personalizzabile è essenziale. Questa funge da pagina di atterraggio centrale per i dipendenti per ottenere notizie a livello organizzativo e accedere a risorse chiave. La possibilità di inviare annunci è altrettanto cruciale poiché consente ai team di leadership di inviare messaggi urgenti a tutti i dipendenti.

Document storage and sharing

Un repository centrale per archiviare, organizzare e condividere documenti di tutti i tipi è uno dei motivi principali per cui le aziende investono in un intranet. However, with the volume of collaboration tools now starting to overwhelm workers, many companies now seek a knowledge repository that’s accessible in employees’ workflows–removing the need to open a new tab or log into a different portal.

Corporate directory

An up-to-date organizational chart with contact information, departments, locations and reporting structure is hugely valuable. Può aiutare nella comunicazione interna, facilitare l'identificazione degli esperti e migliorare la collaborazione tra team. Le principali piattaforme intranet si integrano con i sistemi HR in modo che le informazioni siano costantemente aggiornate.

Knowledge management

Knowledge bases, wikis and online training modules allow companies to capture institutional knowledge that might otherwise be lost. Questo è utile per l'onboarding, per garantire coerenza e ridurre le domande di base a IT e HR.

Access controls

Gestire l'accesso e le capacità di modifica è importante per la sicurezza e per organizzare le informazioni in un intranet. Ad esempio, la documentazione HR dovrebbe essere visibile solo a determinati membri del personale e le informazioni sensibili dovrebbero essere disponibili solo per i membri del team che hanno bisogno di accedervi.

App integrations

With employees today using more and more tools daily, it’s critical that an intranet has a wide range of integrations. La possibilità di incorporare applicazioni aziendali quotidiane come Office 365, G Suite, Salesforce, Dropbox e strumenti di gestione progetti va un lungo percorso per creare flussi di lavoro senza interruzioni.

Analisi

Un intranet è valido solo quanto il suo tasso di adozione. L'analisi fornisce informazioni su modelli di utilizzo effettivi dell'intranet rispetto ai bisogni percepiti. Questo consente di ottimizzare le piattaforme nel tempo, garantendo un uso continuato in tutta l'organizzazione.

Top 17 intranet software platforms

1. Guru
Guru offers the features of a modern employee intranet, along with enterprise AI search and wiki capabilities—all in one platform. With Guru, companies can customize their intranet homepage to give every employee a familiar experience, highlight important updates, and seamlessly track engagement on company- or team-wide announcements. I dipendenti possono anche accedere istantaneamente e catturare informazioni da Slack, Teams e qualsiasi app basata sul web nella loro stack tecnologica.

Thanks to Guru’s robust suite of integrations, teams can integrate their org chart and employee profiles with HRIS syncs and supercharge processes by connecting their most popular tools with Guru via Workato and Zapier.

2. Workvivo
Workvivo is an employee experience platform designed to improve company culture by unifying communication, engagement, and analytics features into a single app. Progettato per costruire connessioni tra team distribuiti, Workvivo consente ai dipendenti di avere voce in capitolo, fornendo allo stesso tempo supervisione ai leader senior.

Le proposte di valore chiave includono meno distrazioni e maggiore coinvolgimento tramite un'interfaccia sociale familiare, rapida adozione e integrazione con strumenti esistenti, e analisi dei contenuti per comprendere il comportamento del pubblico.

3. Simpplr
Simpplr is an AI-powered employee experience platform used by companies to boost engagement and productivity. The software provides personalized experiences designed to inspire teams whether they have an in-office, hybrid, or fully remote workforce.

Le funzionalità principali includono integrazioni senza codice, ricerca intelligente e analisi prescrittiva, tutte progettate per aiutare le aziende a migliorare il coinvolgimento dei dipendenti in tutta l'organizzazione.

4. Jive
Jive provides an interactive intranet platform that connects employees to the information and people they need to excel at their jobs. Jive is intranet collaboration software, integrating fragmented systems into one common environment accessible via desktop and mobile.

Capabilities like sentiment analytics, urgent notifications, and adaptive intelligence aim to proactively connect employees to vital resources—all with a view to helping companies harness their collective knowledge to gain a competitive edge.

5. Happeo
Happeo is a next-generation intranet software platform that helps teams manage knowledge sharing and internal communication in a unified workspace. Offre editor di pagine con modelli e integrazioni con strumenti popolari come Gmail, Google Drive e altro per aiutare le aziende a mantenere i dipendenti informati, allineati e produttivi.

Le caratteristiche chiave includono app mobili native per la connettività in movimento, funzionalità di social networking per facilitare il libero scorrere delle informazioni all'interno dell'organizzazione e ricerca intelligente per individuare contenuti rilevanti da fonti interne ed esterne.

6. Confluence
Atlassian’s Confluence is a popular tool for creating and organizing company knowledge. While often categorized as a team workspace or wiki, many companies use Confluence as their intranet due to its collaborative features and integrations with tools like Jira, Trello, and Slack.

It excels in technical environments and is a solid choice for documentation-heavy teams who prioritize knowledge sharing over internal comms.

7. LumApps
LumApps is an employee experience platform that aims to boost workforce engagement, collaboration, and productivity. Its web and mobile apps are built to help organizations provide a personalized, media-rich experience to every employee, including frontline and remote workers, tailored to their role, location, language, and device.

LumApps cerca di migliorare la collaborazione dando potere ai dipendenti di condividere facilmente conoscenze tramite spazi comunitari ricchi, video e altro. Guida anche i lavoratori attraverso momenti chiave come l'onboarding con percorsi integrati.

8. Blink
Blink is an employee engagement software solution designed specifically for frontline workers. Its mobile-first platform offers features like chat messaging with searchable history, document sharing, customizable activity feeds, and team calendars.

Blink si integra con app come Office 365 per offrire un'esperienza di ricerca e gestione delle attività unificata. Con robuste funzionalità di sicurezza come la crittografia AES-256 e l'autenticazione a più fattori, Blink mantiene i dati al sicuro mentre facilita la comunicazione e la collaborazione.

9. Igloo
Igloo offers a digital workplace platform that seeks to enhance communication, collaboration, and culture of distributed workforces. Its cloud-based solution serves as a digital hub that aims to boost employee productivity regardless of location—whether in corporate offices, remote sites, using mobile devices, or working from home.

La piattaforma si integra con strumenti popolari per creare una destinazione centralizzata per tutti i dipendenti, con l'obiettivo di creare team più coinvolti.

10. Microsoft Viva Engage
Microsoft Viva brings together communications, knowledge, learning, resources, and insights into an integrated employee experience platform. Integrato in Microsoft Teams, Viva mira a abbattere i silos e aiutare i dipendenti a connettersi, trovare informazioni, sviluppare competenze e misurare il coinvolgimento.

Le capacità chiave includono Viva Connections per notizie e risorse aziendali, Viva Learning per contenuti di formazione, Viva Topics per accesso alle conoscenze organizzative, e Viva Insights per fornire analisi sui modelli di collaborazione e sulle tendenze lavorative.

11. SharePoint
Microsoft SharePoint is a well-established intranet and collaboration tool used by organizations around the world. It offers powerful document management, customizable team sites, and native integration with Microsoft 365, making it a go-to choice for organizations already embedded in the Microsoft ecosystem.

SharePoint is particularly strong when it comes to managing structured content and workflows at scale, but may require IT support to customize and maintain.

12. Unily
Unily is an employee experience platform focused on delivering personalized, engaging intranet experiences across global organizations. With a sleek interface and features like targeted communications, multilingual content delivery, and drag-and-drop page building, Unily helps teams connect and align across regions and departments.

It also includes robust analytics and integrates with Microsoft 365, Google Workspace, Salesforce, and more.

13. Staffbase
Staffbase is an intranet platform purpose-built for internal communications, especially for companies with large numbers of non-desk or frontline workers. It includes features like personalized news feeds, mobile-first access, surveys, and messaging.

One of its standout strengths is branded employee apps that extend communication reach even in distributed environments.

14. Interact
Interact is a flexible intranet solution designed to help organizations streamline communication and build a culture of transparency and collaboration. With its intelligent search, personalized content targeting, and out-of-the-box integrations, Interact makes it easier for employees to access relevant information fast.

It’s often praised for ease of use, especially for content creators and admins managing the intranet day-to-day.

15. Haystack
Haystack is a modern, lightweight intranet platform designed to unify communication, documentation, and team resources into a clean, customizable hub. Known for its intuitive UX and fast deployment, Haystack helps companies share updates, create org charts, and centralize access to tools—all with minimal administrative overhead.

It’s especially popular with growing companies looking for a scalable alternative to legacy intranet solutions.

16. Axero
Axero is an all-in-one intranet and digital workplace platform that brings communication, collaboration, and knowledge management into one place. Teams use Axero to create structured content, manage documents, and engage employees through social-style features like likes, comments, and activity streams.

Its modular design allows businesses to scale capabilities as their needs evolve.

17. ThoughtFarmer
ThoughtFarmer positions itself as a people-first intranet, focusing on ease of use and employee engagement. It blends traditional intranet features—like news publishing, directories, and document sharing—with modern design and social collaboration tools.

Organizations also appreciate its hybrid deployment model (cloud or on-premise) and strong support for multilingual content.

How to select the best company intranet software 

Selecting the right intranet platform for your organization's needs requires careful evaluation across a number of factors. Segui queste migliori pratiche durante il processo di selezione della soluzione intranet:

Identify must-have features

Inizia raccogliendo input dai portatori di interesse di diversi reparti per sviluppare un elenco completo delle caratteristiche intranet indispensabili. Dai priorità a funzionalità come archiviazione documenti e ricerca, directory aziendale, notizie e annunci, controlli di accesso e analisi. Considera le integrazioni con il software esistente e il desiderio di una homepage personalizzabile rivolta a diversi gruppi di dipendenti.

Evaluate total cost of ownership

Non limitarti a guardare le spese di licenza nel preventivo del fornitore. Calcola il costo totale di proprietà includendo i servizi di implementazione, formazione sulla gestione del cambiamento, aggiornamenti della piattaforma, personalizzazioni e supporto continuato. Una piattaforma a basso costo potrebbe richiedere più risorse IT per la configurazione e aumentare i costi operativi nel tempo.

Define success metrics

Allineati su come appare il successo per l'intranet all'inizio del percorso d'acquisto. Identifica le metriche chiave di adozione, coinvolgimento e prestazioni allineate agli obiettivi aziendali specifici come migliorare le comunicazioni aziendali, aumentare la produttività o ridurre i costi operativi. Questo serve come base per misurare il ROI.

How social intranet software builds stronger teams

As organizations grow more distributed, social intranet software plays a critical role in helping people feel connected. These tools combine traditional intranet functionality with interactive, social features—think news feeds, comments, likes, and user-generated content.

What is social intranet software?

Social intranet software refers to intranet platforms that emphasize two-way communication and engagement. Rather than acting solely as a place to post HR documents or policy updates, these platforms empower employees to share knowledge, celebrate wins, ask questions, and collaborate in real time. The result? A more transparent, inclusive, and informed workplace.

Finding the best enterprise intranet platform for your organization

Enterprise intranet platforms help businesses by enabling collaboration at scale, aligning teams across time zones, and surfacing the knowledge that keeps business moving. The right platform can unify disparate systems and ensure employees are always in the loop.

What is the most popular intranet platform?

Some of the most widely used enterprise intranet platforms include Microsoft SharePoint, Workvivo, and increasingly, AI-enabled platforms like Guru. These platforms are popular because they integrate with existing systems, are highly customizable, and offer enterprise-grade security.

That said, popularity doesn’t always mean the best fit. Companies should focus on choosing platforms that align with their workflows and scale with their growth.

What is the intranet enterprise portal?

An intranet enterprise portal is a centralized digital environment that gives employees access to a wide range of tools, content, and services—all behind a secure firewall. It acts as a launchpad for everything from HR documents to IT requests to knowledge bases, allowing organizations to deliver a consistent employee experience.

Enterprise portals often include personalized dashboards, single sign-on access to other apps, and deep integrations with tools like Salesforce, Google Workspace, and Microsoft 365. The goal? Make it as easy as possible for employees to do their jobs.

Wrapping up: Your employee intranet software can (and should) work harder for you

Choosing the right intranet software isn’t just about checking boxes on a feature list—it’s about giving your team a better way to connect, collaborate, and stay aligned every single day. And now that you’ve seen what’s possible, you’re in a much stronger position to find a solution that fits the way your organization works.

Whether you’re looking to boost employee engagement, surface buried knowledge, or finally bring all your tools together in one place, the right intranet can be a game-changer.

Want to see what that looks like in action? Watch our demo to explore how Guru combines AI-powered search, a modern intranet, and a verified company wiki—all in one powerful platform.