The 10 Best AI Software You Need to Know in 2025
Are you searching for the best AI software for your needs but haven't found it yet? Your journey stops here as this guide offers a comprehensive view of the 10 best AI solutions you probably haven't heard of.
Artificial intelligence (AI) has changed the way businesses operate, and a growing share of companies have reported revenue increases from generative AI adoption, particularly in service operations.
AI platforms can help your business innovate in multiple ways, with research showing that increased AI investment is linked to a 24% increase in product patents and a 13% rise in trademarks.
You can only achieve greatness with the right tools, though. That's what this guide is all about, so dive in to discover what AI software can do, the 10 best tools currently available, and how to choose the right one.
Disclaimer: This blog post was last updated on April 29, 2025.
Best AI tools by category
The best AI tools fall into key categories that solve specific business challenges:
Knowledge management: Guru, Observe.ai
Content creation: Rytr, Grammarly, Adobe Firefly
Video and audio: Synthesia, ElevenLabs, Otter.ai
Development and design: Framer AI, DataRobot
This categorization helps you quickly identify which tools align with your specific business needs.
What are some of the best AI software tools?
The best AI software tools for 2025 include Guru for company knowledge management, Synthesia for video creation, Grammarly for writing assistance, and ElevenLabs for voice generation. Many companies are using generative AI to automate tasks and boost productivity; in fact, for industries most exposed to the technology, productivity growth has nearly quadrupled since 2022.
If the answer is yes, then take a look at our list of the best AI tools:
Guru — Best AI knowledge management base for businesses—your AI Source of Truth for company knowledge and trusted answers.
Synthesia — Best AI video generation platform.
Grammarly — Best AI assistant for improving writing.
ElevenLabs — Best AI voice generator and text-to-speech.
Observe.ai — Best generative AI for enhancing customer support.
Framer AI — Best AI-powered tool for designing and publishing sites.
DataRobot — Best machine learning platform for data scientists.
Otter.ai — Best AI meeting assistant for automated summaries.
Rytr — Best free AI writer and content generator.
Adobe Firefly — Best free generative AI for creating images.
Let's discuss more about each of them and show you what they're made of.
1. Guru
Guru is your company’s AI Source of Truth—a governed knowledge platform that delivers instant, permission-aware answers directly inside your workflows. It connects all your tools, content, and conversations into a single, reliable layer of truth your people and AI can trust.
Key benefits include:
Context-aware search: Cited, accurate answers wherever you’re working
Native integrations: Works in Slack, Teams, Salesforce, and Google Drive
Trusted layer of truth: Connects scattered information into one governed system
Guru is built for privacy and compliance—it never uses your data to train external models, and all interactions remain private, explainable, and auditable.
See Guru in action by watching this on-demand demo video.
"I greatly appreciate the convenience of having all the relevant information grouped together in a single location."
Top features
MCP Server: Securely connects Guru to external AI tools like Claude, Cursor, and others, delivering verified, permission-aware answers across your AI ecosystem
Knowledge Agents: Custom assistants that deliver team-specific, governed knowledge
No context switching: Access Guru directly from the tools your teams already use
Automated upkeep: Verification workflows and periodic archiving keep information accurate and up to date
Use cases
Guru is ideal for sales, marketing, HR, and operations teams across industries like finance, education, retail, and IT services—anywhere accuracy, trust, and compliance matter.
2. Synthesia
Synthesia transforms your text prompts into high-quality videos, making this tool an AI video generation platform that makes video production cheaper.
Source: G2
With this tool, you can create videos in minutes for your social media posts or if you want to explain a concept to a new employee. Moreover, Synthesia has a media library filled with royalty-free images, videos, and icons you can add to your videos.
If you're out of ideas, the AI video assistant will help you transform your docs, websites, and PDFs into videos.
"It has reduced the amount of time it takes me to create content. I am able to transfer information to our field staff much faster. The content itself is [short], to the point, and entertaining."
Top features
AI avatars: You can select from over 160 diverse AI avatars to create the perfect video and make it more engaging.
AI voices: With Synthesia, you don't have to record yourself. Choose from one of the hundreds of voices and languages and turn any script into a voiceover.
Video templates: Synthesia has over 300 templates you can select from for different use cases.
Use cases
Synthesia is great for businesses in need of quick video editing to power their marketing campaigns.
3. Grammarly
Grammarly is a responsible AI assistant that helps find the right words, style, and tone when writing your copy.
Source: Capterra
Grammarly goes beyond grammar fixes—it adjusts tone and mood for your audience. Available on iOS, Android, and desktop for writing assistance anywhere.
"It offers constructive suggestions, enhancing my writing's clarity, coherence, and overall quality. The user-friendly interface and integration with various platforms make it convenient."
Top features
Generative AI: This AI feature allows you to customize the tone, formality, etc., so that you generate text in your voice and brand style.
Rewriting features: If the paragraph you've written sounds boring, don't worry. Grammarly's AI can give you new versions to consider.
Correctness: Worrying about typos is a thing of the past with Grammarly. It catches any glaring mistakes before they reach your readers.
Best for
Grammarly is for everyone. It means that it's great for personal use, but also for enterprises and teams of all sizes that want to optimize their writing.
4. ElevenLabs
ElevenLabs is an AI voice generator and text-to-speech software that lets you create high-quality spoken audio in any style and language.
Source: G2
By using generative AI, you can convert text to speech for free and create natural AI voices in any language: English, Chinese, Spanish, Danish, French, etc.
It's a perfect match even for beginners, as it's easy to bring your stories to life in audiobooks, engage listeners with real-time narration or NPC dialogue, and create a more pleasant customer experience with AI chatbots.
"What stands out most prominently about ElevenLabs is the exceptional quality of the voice synthesis. The range of available voices is impressive, catering to diverse needs and preferences."
Top features
Voice API: With advanced text-to-speech API, you can quickly create AI voices in multiple languages and elevate your projects.
Voice cloning: You can clone your voice in just a few minutes, perfect for videos, video games, etc.
AI dubbing: You can translate any content into 29 languages with speaker detection and audio dubbing.
Best for
ElevenLabs is great for video creators, developers, gaming devs, and businesses.
5. Observe.ai
Observe.ai is a tool powered by generative AI that lets you improve customer interactions and contact-center performance, which is a critical area as customer service is a function with one of the most advanced initiatives in AI.
Source: G2
Using that conversational intelligence capability, you can unlock hidden insights from your customer chats. Observe.ai does that by transcribing and analyzing the agent-customer interactions. With these insights, you can drive more revenue growth, improve CX, and boost efficiency.
"I like that we can review our calls whenever we need to. One can read along with the call; it is mostly pretty accurate."
Top features
Contact center LLM: With this purpose-built LLM, you can better understand customer interactions and accurately identify key actions and events that unleash continuous innovation.
Knowledge AI: Save your agents' time by providing answers when the customer needs them most. The Knowledge AI has all the documents and info ready.
Summarization AI: Observe.ai eliminates manual work by automatically generating call summaries.
Best for
Observe.ai is suitable for customer service, sales performance, operational efficiency, and compliance.
6. Framer AI
Framer AI is a prototyping tool that helps your team design websites, build layouts, and craft interactive designs.
Source: Capterra
Framer's AI-powered tools help you generate new pages by using advanced localization techniques. Moreover, it has AI translation features that let you write content in different languages.
Don't forget about Text Rewrite which lets you improve your content easily; you can also write in your brand's tone and style whatever the language.
"The best thing about Framer is that it is very easy to use; you can build an entire website just by drag and drop. I built my entire portfolio in just 4 hours [...] All the options are very easy to use."
Top features
Flexible layout: Framer lets you design sites faster using its free-form canvas, which makes it more responsive.
Localization: You can quickly tailor the website to as many languages and regions as you want with just a few clicks.
Effects: If you want to make your websites more expressive, use Framer's animations to capture your audience's attention.
Best for
Framer AI is best for designers and web developers.
7. DataRobot
DataRobot is an artificial intelligence platform that uses open-source machine learning algorithms to create advanced applications.
Source: Capterra
This tool drives business value by offering a complete 360-degree view of the model's performance at any scale. You'll get real-time alerts and insights that'll help you continuously optimize your processes.
Moreover, through generative and predictive AI, you can enable agile flows that adapt and evolve along with your needs.
"DataRobot is a dream-come-true to a data scientist when it comes to modeling [...] DataRobot presents you with a good avenue of ways to connect to your data…"
Top features
Custom vector database: Build your vector databases from scratch to optimize your performance.
Regulatory compliance: Data scientists can now be compliant with industry-specific regulations easily and standardize model documentation.
Integrations: Choose from AI APIs and frameworks such as Pinecone, Hugging Face, and OpenAI.
Best for
DataRobot is suitable for the healthcare, manufacturing, retail, and financial services industries.
8. Otter.ai
Otter.ai offers a GenAI meeting assistant that lets you summarize video and audio calls and get transcripts for them.
Source: G2
But aside from automatically transcribing lectures and summarizing meetings, Otter.ai also makes it easy to recall action items for the next steps and other valuable insights.
Whenever you have a Zoom, Google Meet, or Microsoft Teams meeting, the OtterPilot automatically joins it and starts taking notes. Moreover, it can condense long meetings into 30-second summaries.
"What I appreciate most about Otter.ai is its exceptional accuracy in transcribing lectures. The ability to capture every word accurately is a game-changer, especially during fast-paced or technical discussions."
Top features
Integrations: Otter.ai integrates with your everyday tools like HubSpot, Egnyte, Amazon S3, etc. so you can benefit from it wherever you are.
Notifications: This tool automatically shares the meeting notes and summaries on dedicated Slack channels for easier access.
Action items: Save more time with Otter.ai, as it automatically assigns and identifies action items for your team members.
Best for
Otter.ai is excellent for sales, marketing, and recruiting teams.
9. Rytr
Rytr is your personal AI assistant that aids your content creation process, being able to write anything from emails to blog articles to social media posts.
Source: G2
And don't worry; the AI-generated content will sound like you. Rytr achieves this by analyzing a sample of your writing and copying its style when generating new content.
Rytr also makes sure the AI writing you generate is original by checking for plagiarism; plus, you can create custom tones to suit different customers, projects, and scenarios.
I use Rytr for everything I do. I can write naturally, but I often combine my writing style with Rytr to get that perfect post or content."
Top features
Automatic editing: You have plenty of editing options including an AI paragraph generator, sentence shortener, and rewording generator to improve your writing.
Idea generator: Need new ideas for your next article? Rytr has an AI blog generator that outlines articles from scratch.
AI song generator: Rytr lets you create song lyrics in the style and tone you're looking for.
Best for
Rytr works best for writing emails, SEO meta titles, paragraph content, etc.
10. Adobe Firefly
Adobe Firefly is a free generative AI tool for Photoshop that brings all your ideas to life with a single prompt.
Source: Capterra
Adobe Firefly generates images from text descriptions in over 100 languages, so it's easy to find the right picture for your idea. Moreover, you can add reference images so Adobe Firefly nails the style you're looking for.
"I like how you can use Firefly for free to create all kinds of images; almost anything you can dream, the tool can create. Compared to other similar tools, I really like how you can re-style the images with pre-set filters."
Top features
Generative fill: With Adobe Firefly, you can use the brush to remove unwanted objects from your AI images and even ask it to fill the space with something new.
Text-to-vector graphic: Are you missing a vector graphic you desperately want? Generate SVGs from a simple description.
Text effects: Stylize your words and phrases with different textures to make them more fun.
Best for
Adobe Firefly is suitable for Adobe Creative Suite users.
What are the benefits of using AI software?
AI software delivers measurable business benefits beyond task automation. Harvard Business Review reports AI algorithms increase leads by 50% through customer insight analysis.
Additional benefits include:
Better decision-making: Since AI technology carefully analyzes your data to uncover patterns and trends, you'll make smarter decisions, which inevitably leads to better efficiency. For example, industries most exposed to AI have seen three times higher growth in revenue per employee compared to those least exposed.
Enhanced customer experience: AI tools address customer concerns faster than human agents, through natural language processing capabilities. As a result, it's able to generate personalized messages for each client and find the best solution for their problems, which frees your agents' time.
Task automation: One of the biggest advantages of AI software is that it automates mundane and repetitive tasks, freeing human workers to focus on more strategic tasks.
Human error reduction: While AI tools can make mistakes, they are less likely to encounter and create problems when processing data, although you might still need a human eye to ensure complete accuracy.
Efficient data management: Through predictive analytics, AI tools can analyze large amounts of real-time data quickly and understand client trends better. It can also offer personalized recommendations to improve customer experiences.
Convinced yet? Then, go to the next section to discover how to choose the best tool for your needs.
How to choose the best artificial intelligence software for your needs
When choosing AI software, evaluate these key factors:
Business objectives: Identify specific problems the software should solve
Feature requirements: List must-have capabilities for your use case
Integration needs: Ensure compatibility with existing systems
Budget and pricing: Set clear cost parameters before evaluation
Scalability and limitations: Consider growth potential and constraints
User experience: Assess learning curve and ease of adoption
There are many different AI software programs for different use cases, such as video and image generation, note-taking, knowledge management, etc.
So, if you feel ready to invest, now's the perfect time to do it.
Get started with AI that tells the truth
This is it! We’ve covered the best AI software tools and what to look for when choosing the right one for your team.
Ready to take the next step into a smarter, more connected workplace? Take Guru with you.
Guru is your company’s AI Source of Truth—keeping your data, chats, and people aligned around verified, permission-aware knowledge. It boosts productivity by delivering accurate, cited answers right where you work, whether that’s Slack, Teams, or your browser.
In short, it’s the AI your team can trust—and a partner you can always rely on.
See for yourself— sign up today to experience Guru.
