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May 9, 2024
XX min read

The Top 10 AI Productivity Tools for 2024

If you want to say goodbye to tedious tasks that hamper your productivity, then you came to the right place. Here you’ll discover some of the best AI productivity tools that’ll take your business processes to the next level. 

Artificial intelligence (AI) has taken the world by storm, allowing many companies to automate tasks and streamline workflows. It’s no wonder that 41% of large organizations plan to invest in AI services, according to Adobe

But how do you know which tool is best suited for your needs?

This is where this guide comes in handy. In it, you’ll explore the top 10 best AI productivity tools, as well as discover tips for choosing the right one and the benefits of using such a platform. 

Let’s dive in! 

What are AI Productivity Tools?

AI productivity tools are apps that use artificial intelligence to help you finish tasks quickly. Think of chatbots that your users can talk with or algorithms that predict new customer trends and patterns. 

In a nutshell, AI productivity tools make work more efficient, so you spend less time and effort on mundane tasks. 

AI productivity tools are used for different tasks, like organizing company information, writing new content, coming up with ideas, handling customer service requests, and making suggestions. 

The best part about these platforms is that they learn and grow the more you use them because of their machine learning (ML) and natural language processing (NLP) capabilities. 

Now that you know what an AI productivity tool is, let’s jump right into the 10 best solutions for 2024. 

What are the Best AI Productivity Tools?

Our search for the top AI productivity tools yielded the following results: 

  1. Guru — Best AI enterprise search for organizing company knowledge. 
  2. ChatGPT — Best AI chatbot for generating text. 
  3. Grammarly — Best AI-powered writing assistant. 
  4. Otter.ai — Best AI note-taking and transcription tool. 
  5. Midjourney — Best AI text-to-image generator. 
  6. Zapier — Best AI automation tool for streamlining workflows. 
  7. Claude — Best AI assistant for simplifying your work. 
  8. Fireflies.ai — Best AI tool for real-time transcribing and summarizing. 
  9. Asana Intelligence — Best AI solution for automating project management. 
  10. Mailbutler — Best suite of generative AI tools. 

All the solutions on this list have the power to change the way you operate your business. But let’s talk a little more about them before you make a decision. 

We’ll start with…

1. Guru

Guru is three things at the same time: an enterprise AI search, an intranet hub, and a company wiki, all in one platform. Which makes it a unique AI productivity tool that helps you find relevant info across any app. 

With Guru’s AI-enterprise search, you can connect all your docs and apps; in return, you get definitive answers to all your questions instead of searching through thousands of docs. 

Moreover, Guru effortlessly centralizes all collective knowledge into your very own customizable home base that your whole company can use. Paired with Guru’s AI-powered wiki, you can create a reliable source of truth that pushes relevant information to your people without them having to switch tabs. 

Guru makes it easier for everyone in the company to access centralized knowledge. [...] The UX is simple and clear to the eyes which, in my opinion, is important especially when you need to read long documents.” 

Watch our on-demand demo video to learn more!

Top features

  • AI-powered answers: Guru employs artificial intelligence to get your team trusted and accurate information across the board. 
  • AI-powered content suggestions: Don’t know exactly what the next step in a project is? Through AI, Guru can offer recommendations based on what you’re working on. 
  • AI content assist: Guru offers a writing assistant for your copywriting needs. It easily provides content creation from scratch or summarizes complex topics. 

Best for

Guru is best used by teams of any size in every industry due to its knowledge management capabilities. 

2. ChatGPT

ChatGPT is a popular chatbot developed by OpenAI, trained to interact with users in a human-like manner. In fact, ChatGPT reached 1 million users in the 5 days after it launched, a number that continues to grow today.  

Source: OpenAI

People use it to receive instant answers to all search queries, helping them learn something new or find inspiration for their social media posts, for example. 

It works through text prompts, meaning that you write a question and the chatbot goes through its vast knowledge base to give you the most relevant answer. 

But you can also speak with it through images or voice; the new GPT model can recognize accents or see what’s wrong with your fridge. 

Whether it’s providing quick responses to customer queries or brainstorming creative content ideas, ChatGPT’s user-friendly design ensures that our team can leverage its capabilities with minimal training or learning curve.” 

Top features

  • Image generation: ChatGPT works alongside DALL-E to create new images for your content needs. Simply describe your ideas to craft logos, landscapes, or characters. 
  • Summarizing features: If you need to summarize long and complex docs, ChatGPT can do it for you. It can quickly pull insights from files, as well as analyze the data. 
  • Privacy and safety capabilities: ChatGPT gives you control over your data and how you use it. 

Best for

ChatGPT is best for brainstorming ideas or learning something new. It’s ideal for both personal and professional use. 

3. Grammarly

Grammarly is your very own AI writing assistant that helps you find your words and improve your everyday writing.

Source: G2

Grammarly offers personalized suggestions based on who your audience is and the tone you’re writing in. Besides, it understands your own writing style or brand guidelines to help find the right tone of voice for your content. 

The best part of this tool is that you can work from anywhere, on both mobile and desktop, since it integrates with apps and websites you use like Slack, Microsoft Outlook, Gmail, etc.  

Grammarly also uses AI responsibly, meaning that it doesn’t compromise on security or sell your data. 

I like Grammarly for its real-time grammar and spell-checking capabilities. It offers constructive suggestions, enhancing my writing’s clarity, coherence, and overall quality.” 

Top features

  • Rewriting features: Grammarly’s generative AI rewrites sentences in a way that makes your writing truly shine.   
  • Plagiarism detection: Make sure your content stays original with this tool’s plagiarism detection feature. 
  • Correctness: This tool catches any spelling or grammar mistakes and typos, so you’ll only write error-free copy.  

Best for

Grammarly is suitable for personal use at school or in the workplace. In addition, it’s good for enterprises, organizations, and teams of all sizes. 

4. Otter.ai

Otter.ai is an AI meeting assistant that helps you automatically take meeting notes, but also record, transcribe, and summarize them. With this software, it’s super easy to recall key action items and insights when you need them. 

Source: G2

Otter integrates with popular video conferencing platforms, such as Zoom, Google Meet, and Microsoft Teams. It also has Otter AI Chat, a feature that lets you generate content like follow-up emails and get answers to questions about your meetings. 

The app’s ability to generate concise summaries of meetings is truly impressive, saving me valuable time and ensuring I never miss crucial details.” 

Top features

  • AI channels: Similar to Slack, Otter has channels where you can talk with your teammates, combining asynchronous updates with live chat. 
  • Posts to Slack: Otter automatically shares its 30-second summaries via email or the team’s Slack channel. 
  • Action items: Otter automatically assigns action items to your people to keep teams aware of the next steps. 

Best for

Otter.ai is best for sales, marketing, and recruiting teams, but also for business, media, and education. 

5. Midjourney

Midjourney is a text-to-image generator based on artificial intelligence and natural language processing. In short, it uses prompts to generate exactly what you had in mind. 

Source: Midjourney

To get started, however, you’ll need to access Midjourney’s Discord server. There, you can feed your prompt to your chatbot with as many details as you want; and Midjourney will generate four options you can choose from.

If you find something you like, you can download the images in any size you want, as you can control the aspect ratio. 

We can create stunning images without the hassle of manual design work or expensive tools like Photoshop. It’s a game-changer for people like me looking to add visually captivating images to their projects with ease.” 

Top features

  • High-quality images: Midjourney produces realistic images with tons of details, so you’ll never lack in quality. 
  • Remix feature: If you have a certain idea in mind but can’t put it in words, Midjourney lets you upload two images and splash them together. 
  • Broad stylistic range: Midjourney can generate images in whatever style you want, be it steampunk or cartoonish. 

Best for

Midjourney is great for artists, designers, game developers, digital agencies, and social media creators. 

6. Zapier

Zapier is an AI-driven workflow automation tool that solves plenty of business challenges, such as lead management, sales pipeline, customer support, data analysis, etc. 

Source: G2

This app removes the tedious process of waiting for the development team to organize your apps. With Zapier, it’s easy to automate any workflow you need and accomplish more with less effort. 

Zapier connects with over 6,000 apps, including Google Sheets, Slack, and Mailchimp, so you can centralize all processes in a single place.  

Zapier allows a small business owner to operate on a large scale. Automating busy [work], making your data instantly useful on a number of platforms, and keeping your [organization’s back end] running smoothly.” 

Top features

  • Triggers and actions: Zapier automates your workflows by setting triggers and actions, like sending a welcome message when a new employee joins the team. 
  • Customization options: Zapier allows you to add as many custom options as you want, such as delays, filters, and conditions. 
  • No-code builder: You don’t need to know code to use this tool. Zapier has a user-friendly interface that allows you to easily create Zaps (automated workflows). 

Best for

Zapier is good for lead management, marketing campaigns, and project management, for teams of all sizes in industries like IT, marketing, etc. 

7. Claude

Claude is an advanced AI assistant that handles all your tasks safely and accurately. 

Source: Claude.ai

Claude is a tool trained by Anthropic using Constitutional AI, which makes it a good assistant for taking care of your work, no matter what that is. Claude can manage data entries, brainstorm ideas, analyze large amounts of info, or generate text and code.

Whatever you need, Claude can provide, simplifying your work and letting you focus on other, more productive efforts. 

What’s most useful about Claude is the AI’s ability to flow more naturally. I like that responses feel more like [human-to-human conversations].” 

Top features

  • Natural conversation: Claude can engage in natural chats with the users, meaning that it detects subtleties like humor, sarcasm, etc. 
  • Knowledge base: This tool can process more text and publications to improve its knowledge base. 
  • Customizable personas: You can customize Claude to sound like you want, as you’re able to give it a unique voice or speaking style. 

Best for

Claude is best for all types of businesses. 

8. Fireflies.ai

Fireflies.ai is another AI-powered voice assistant that helps you transcribe, summarize, and analyze meeting notes, but also voice conversations. 

Source: G2

Through the power of artificial intelligence, Fireflies can summarize live calls and provide you with outlines, keywords, and action items. Moreover, you can skim through the entire meeting in a short amount of time. 

To help you boost your productivity even further, Fireflies lets you search for the right information through filters based on dates, metrics, and other keywords. 

Fireflies cover all bases, whether you want a quick summary of what happened in the meeting, a full transcription of the meeting, or a recording of the meeting[...]” 

Top features

  • Recording: Since this tool integrates with the most popular video conferencing platforms, such as Zoom, Webex, etc., it can instantly and automatically record meetings.  
  • Collaboration: During calls, you can add comments or highlight key details for easy review. 
  • Analysis: Fireflies gives you insights into topic trends, sentiment, etc. It helps you see what works and not during meetings, so you can optimize them. 

Best for

Fireflies.ai is suitable for sales, marketing, recruiting, and engineering teams. 

9. Asana Intelligence

Asana Intelligence is this project management’s tool very own AI assistant that helps teams work smarter. 

Source: Asana

With it, you’ll have a clearer process and be able to reach your objectives faster by taking the guesswork out of your planning. As a result, since you unite all your teams, tools, and data, you boost your team’s productivity, improve your workflows, and scale with confidence. 

Top features

  • Smart answers: If there are any questions about tasks and projects, this AI can provide you with timely and relevant insights that help you identify bottlenecks or figure out the next steps. 
  • Smart reporting: Want to see how your project is progressing? Asana Intelligence allows you to visualize the data you want through charts, so everyone can see what’s happening. 
  • Smart digests: Asana Intelligence can give you a short summary of what happened during a specific time frame. 

Best for

Asana Intelligence is best for those using project management tools. 

10. Mailbutler

Mailbutler is an email plug-in for your Apple Mail, Outlook, or Gmail inboxes. Why did we include it on this list? Because Mailbutler has a smart assistant as of 2023 that helps you manage your emails better. 

Source: G2

Mailbutler has plenty of features that improve productivity, such as email tracking, smart email scheduling, and automated tasks. But through the AI email assistant, you can also compose emails, especially if you’re in a hurry. 

Just provide the AI with some keywords and it’ll instantly generate copy that you can edit to perfection. 

Mailbutler has been an effective tool to confirm that my emails have been opened by clients instead of wondering if they went unopened or into their junk mail.” 

Top features

  • Get automated responses: If you’re in a hurry or don’t have time to form a reply, Mailbutler’s AI can do it for you. Write in a few keywords and the AI will generate the perfect response. 
  • Summarize: By clicking on the Summarize button, you can receive an overview of all the details in an email. 
  • Improve: The AI tool improves the spelling and grammar of the emails you’re writing with a click of a button. You’ll get relevant suggestions on how to improve them. 

Best for

Mailbutler is good for any type of business. 

What are the Benefits of Using AI Tools for Productivity?

You might be thinking, “Are there any benefits to AI productivity tools aside from boosting productivity?” 

Such solutions already cut down the time spent on mundane tasks — what more do you need from them? To emphasize this point, AI has the potential to boost productivity by 40%

But the answer to the earlier question is positive: AI productivity tools have plenty of other benefits. Let’s take a look at them: 

  • Task automation: AI productivity tools strive to make your work life easier to handle, from automating email sorting to scheduling calls to generating content. Since your team focuses on other more strategic tasks, you’ll greatly increase efficiency and productivity. 
  • Better decision-making: Almost every AI solution loves to play with data and analyze it for you. It can uncover new patterns and trends, but you can also receive data-driven recommendations and insights that help you make more informed decisions. 
  • Streamlined workflows: Plenty of AI productivity tools have integrations that make your flows more smooth and efficient. With this feature, you can get all the information you seek directly in the tool you’re working in, without switching apps.  
  • Boosted personalization: Another benefit of using AI productivity tools is to personalize user experiences based on their preferences and behaviors. Since the AI delivers relevant information to your users when they need it most, you make their lives easier and cut down on time spent searching. 

Okay, we’ve gone through the best tools, the benefits…

The only thing left is to see the criteria for choosing the best AI productivity tool for your business needs. 

How to Choose the Best AI Productivity Tools for Your Needs

Choosing AI tools to improve productivity is not that challenging to do, but it does require careful thought on your part. There are a few factors that you need to consider to make sure the tool aligns with your goals, existing flows, and requirements. 

So, when choosing which AI tool and app to use to increase productivity, consider the following: 

  • Which tasks you need the tool for: Think hard about what you’re trying to accomplish with such a tool. Do you need it to enhance your customer support? Need to handle repetitive tasks like daily content generation? Or do you need it for brainstorming ideas? 
  • How the tool could help you improve your productivity: So, after analyzing your goals and needs, choose a tool that helps you achieve that particular objective. For example, if you need a tool for generating images, you won’t select one that automates note-taking. 
  • The tool’s features: Pay attention to each tool’s capabilities during your research. Compare their AI features and functionalities and see if they align with your goals, budget, and requirements. 
  • The tool’s integrations with other tools: Very important! The chosen one should be compatible with your existing systems to ensure it flows seamlessly and doesn’t disrupt your operations. 
  • The tool’s pricing: AI tools are not that cheap. It’s a huge investment even for large enterprises, so think carefully about what you need from such a tool. And plan your budget accordingly.

The Bottom Line

AI productivity tools will play a bigger part in a business’s future due to their many use cases. More and more companies will use them to enhance their flows and increase workspace efficiency and collaboration. 

However, there’s one tool that stands out from the crowd: Guru

Guru is a tool that gets you all the answers and keeps everyone in your team aligned with your company’s goal. Through the power of AI, Guru can deliver trusted information with sources, without you leaving your browser or Slack.

Interested? Well, there’s only one thing left to do and that is sign up for Guru

Key takeaways 🔑🥡🍕

How do I use AI to improve productivity?

You can use AI to improve productivity in various ways, including: 

  • Summarizing meeting notes 
  • Searching for company knowledge 
  • Taking notes and transcripts
  • Writing social media posts and new content
  • Generating images from text prompts 

Are there any free AI productivity tools?

Yes, there are AI productivity tools that offer free plans or trials, such as Guru, ChatGPT, Grammarly, Otter.ai, Zapier, Claude, and Fireflies.ai. 

However, these free plans have limited capabilities that won’t help you in the long run. With AI tools, it’s best to invest in premium versions that allow you to fully unlock your business’s potential.

What are the different types of productivity tools?

There are many types of AI productivity tools. Here are some examples: 

  • Scheduling and calendar tools
  • Project management tools
  • Task management and automation tools 
  • Virtual assistants
  • Email management tools 
  • Reporting tools

Written by
Alexa Krzyzanowski
Search everything, get answers anywhere with Guru.

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