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June 6, 2024
XX min read

Breathe vs Factorial


When choosing a Human Resource Information System (HRIS) for your small to medium-sized business (SMB), it's important to find a solution that fits your unique needs. Two popular options for SMBs are Breathe and Factorial, each offering a range of features to streamline HR management.

Breathe is a multi-award-winning, simple, and secure people software that helps UK and Australian SMEs move their core HR processes online. It aims to save time, provide peace of mind, and enable business operations from anywhere.

Factorial is an all-in-one HR software designed for SMBs, focusing on managing time, talent, and documents within a centralized system. Factorial promises to save time, eliminate mistakes, and streamline administrative processes.

Choosing the right HRIS tool is crucial for efficiency, cost management, and effective HR operations. In this comparison, we'll delve into the features, similarities, differences, pros, cons, and ideal use cases for Breathe and Factorial to help you determine which tool is best for your business.

Breathe Overview

Breathe offers a straightforward and user-friendly platform that caters to the specific needs of UK and Australian small and medium enterprises (SMEs). The software focuses on making HR management seamless, secure, and efficient.

Key Features

  • Employee Database: Centralized storage of employee records and information.
  • Holiday Management: Streamlined process for managing employee leave and holiday requests.
  • Performance Management: Tools for tracking and managing employee performance and appraisals.
  • Document Management: Secure storage and management of HR documents.
  • Reporting and Analytics: Basic reporting tools to provide insights into HR metrics.
  • Integrations: Connection with various third-party tools for enhanced functionality.
  • User-friendly Interface: Simplifies HR processes with an intuitive design.


Factorial Overview

Factorial is designed to be an all-encompassing HR solution that eliminates the need for spreadsheets by offering a centralized, cloud-based platform for all HR needs.

Key Features

  • Time and Attendance Management: Robust tools for tracking employee time and attendance.
  • Talent Management: Comprehensive tools for managing recruitment and employee development.
  • Document Management: Efficient storage and organization of HR files and documents.
  • Payroll Management: Tools for handling payroll processes.
  • Performance Reviews: Integrated system for managing employee appraisals and feedback.
  • Employee Self-Service: Empowers employees to manage their own data and requests.
  • Analytics and Insights: Advanced reporting and analytics for data-driven decision-making.
  • Third-Party Integrations: Seamless connectivity with other software to enhance functionality.


Both Breathe and Factorial offer centralized HRIS solutions designed to simplify and streamline HR processes for SMEs. Common features include:

  • Employee Database: Both platforms provide a centralized location for storing employee records and personal information.
  • Document Management: Secure and efficient handling of HR documents.
  • Performance Management: Support for tracking and managing employee performance.
  • User-friendly Interface: Both tools emphasize ease of use and intuitive design.
  • Integration Capabilities: Ability to connect with third-party applications to amplify their functionalities.


Despite their similarities, Breathe and Factorial cater to different needs and preferences within HR management.

  • Geographic Focus: Breathe primarily targets UK and Australian SMEs, while Factorial is more broadly available and designed for global markets.
  • Time and Attendance Management: Factorial offers more advanced time-tracking features compared to Breathe.
  • Payroll Management: Factorial includes payroll management tools, which are not standard in Breathe.
  • Analytics and Insights: Factorial provides more advanced analytics and reporting capabilities, whereas Breathe’s reporting tools are comparatively basic.
  • Employee Self-Service: Factorial’s platform is more comprehensive in enabling employees to manage their own HR-related activities.

Pros and Cons



  • User-friendly interface makes it easy for SMEs to adopt and use.
  • Strong focus on basic HR functionalities that are essential for small businesses.
  • Secure and compliant with data protection regulations.
  • Excellent for businesses located in the UK and Australia due to its targeted design.


  • Limited advanced features such as payroll management and intricate analytics.
  • May require third-party integrations for more comprehensive HR needs.



  • Comprehensive feature set including time attendance, payroll, and advanced analytics.
  • Employee self-service options enhance user engagement and data accuracy.
  • Designed to eliminate manual processes, reducing potential errors.
  • Suitable for a broader range of geographical locations.


  • More complex interface due to its broad set of features, which may require a steeper learning curve.
  • Higher cost compared to basic HRIS solutions, which might be a concern for very small businesses.

Use Cases


Breathe is ideal for:

  • Small businesses in the UK or Australia looking for a straightforward HRIS system.
  • Companies that need to manage basic HR functions like holiday requests, employee records, and performance appraisals.
  • Organizations seeking a secure and compliant solution for storing HR documents.


Factorial is best suited for:

  • Small to medium businesses needing a comprehensive HR solution with advanced features.
  • Companies with complex time and attendance management needs.
  • Organizations that require integrated payroll management.
  • Businesses looking for advanced analytics to drive data-informed HR decisions.
  • Companies aiming to empower employees with self-service tools.


Both Breathe and Factorial offer robust HRIS solutions tailored to the needs of small and medium businesses, yet they cater to slightly different user bases and requirements.

Breathe is a strong choice for SMEs in the UK and Australia, focused on delivering essential HR functionalities in a user-friendly and secure manner. It's ideal for businesses needing a straightforward, compliant, and efficient HR tool without complex features.

Factorial, on the other hand, provides a more comprehensive and global HR solution. It's suited for businesses needing a wide range of advanced features like time and attendance tracking, payroll management, and deep analytics. Factorial’s robust functionalities make it ideal for SMEs looking to streamline and optimize their HR processes comprehensively.

In choosing between Breathe and Factorial, consider the specific needs, size, and location of your business. Breathe might be ideal for those seeking simplicity and compliance, especially within the UK and Australian markets. Factorial could be the better option if you require a more comprehensive tool with advanced capabilities and are comfortable with a potentially steeper learning curve.

Key takeaways 🔑🥡🍕

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