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June 6, 2024
XX min read

How to Use Access PeopleHR: A Comprehensive Guide


Access PeopleHR is a comprehensive HR management solution designed for small to mid-sized businesses. Crafted to streamline various key HR functions, Access PeopleHR offers features such as applicant tracking, personnel tracking, and performance reviews. The platform also boasts a robust employee-tracking database, which allows users to create new employee records, input crucial contact information, and store an array of documents related to each employee. With the added benefit of unlimited document storage, users can attach any necessary paperwork without worrying about space limitations.

In today’s fast-paced business environment, Access PeopleHR becomes invaluable by addressing the complexities of managing HR tasks efficiently. By centralizing crucial HR functions on one platform, it eliminates redundant processes, reduces paperwork, and enhances overall productivity.

Who is Access PeopleHR for

Access PeopleHR is tailored for small to mid-sized businesses that seek to optimize their HR processes. Ideal users include:

  • HR Managers needing a unified platform to manage employee records, recruitment, and performance assessments.
  • Business Owners desiring a streamlined approach to handle HR operations without the need for extensive paperwork.
  • Recruiters and Talent Acquisition Specialists looking for efficient applicant tracking and talent management systems.
  • HR Teams aiming to improve internal communication and document storage.

Key features

Applicant Tracking

Access PeopleHR simplifies the recruitment process by providing robust applicant tracking capabilities. Users can:

  • Post job listings on multiple platforms.
  • Track applications throughout the recruitment cycle.
  • Schedule interviews seamlessly.

Personnel Tracking

The platform offers a comprehensive database to:

  • Create and maintain detailed employee profiles.
  • Track key contact information and employment history.
  • Store important documents with unlimited storage capacity.

Performance Reviews

Performance management is made easy with features to:

  • Conduct regular performance reviews.
  • Set goals and track employee progress.
  • Generate performance reports.

Document Storage

Unlimited document storage ensures that users can:

  • Attach necessary paperwork to employee profiles.
  • Maintain organized and easily accessible records.

Payroll Management

Access PeopleHR integrates payroll functionalities to:

  • Ensure accurate and timely payroll processing.
  • Automate tax calculations and deductions.

Leave Management

Simplifies leave tracking and management by:

  • Allowing employees to request leave through the system.
  • Automatically updating leave balances and schedules.

Best use cases

Recruitment Teams

Recruiting specialists can benefit from streamlined applicant tracking processes, reducing the time-to-hire and improving the talent acquisition pipeline.

Performance Management

Organizations can enhance employee performance reviews by setting clear goals, providing regular feedback, and facilitating transparent communication about performance expectations.

Document Management

HR teams can maintain a clutter-free workplace by moving all employee-related documents to the cloud, ensuring security and accessibility.

Payroll and Leave Management

Payroll departments can ensure precise payroll processes with automated calculations, while leave management becomes hassle-free with automated leave tracking.

Cross-Departmental Collaboration

With comprehensive employee data accessible to authorized personnel, departments can collaborate more effectively on HR-related tasks and decisions.

Getting started

  1. Sign Up and Set Up Your Account
  • Visit the Access PeopleHR website and sign up for an account.
  • Configure your company’s profile and setup basic settings (e.g., company policies, approval workflows).

  1. Add Employees
  • Navigate to the employee section to start creating employee profiles.
  • Input key contact information and upload necessary documents for each employee.

  1. Set Up Recruitment Process
  • Create job listings, and set up recruitment workflows.
  • Use the applicant tracking system to post jobs and manage applications.

  1. Customize Performance Reviews
  • Define performance metrics and review templates.
  • Schedule regular performance evaluation cycles.

  1. Configure Payroll and Leave Management
  • Set up payroll parameters and integrate with your financial system.
  • Customize leave policies and automate leave requests.

  1. Invite Team Members
  • Grant access to the HR team, managers, and other authorized personnel.
  • Provide training on how to use Access PeopleHR.

Tips and best practices

  • Regular Updates: Keep employee profiles and documents updated regularly to ensure accuracy and compliance.
  • Training: Provide comprehensive training sessions for all users to maximize the usage of Access PeopleHR.
  • Customization: Leverage the platform’s customizable features to align with your company’s unique HR processes.
  • Automation: Utilize automation features to reduce manual work and enhance efficiency.
  • Security: Ensure that sensitive employee information is secured by implementing proper user permissions and data security measures.

Integration with Guru

Access PeopleHR seamlessly integrates with Guru, allowing for the automatic synchronization and updating of employee profiles and organizational charts. Here’s how to benefit from this integration:

Easy Synchronization

Automatically update Guru with the latest employee data from Access PeopleHR, ensuring consistency and accuracy without manual re-entry.

Contextual Knowledge

With Guru’s AI-powered search, users can access contextual HR information directly within their workflow, reducing the need to switch between different applications.

Enhanced Productivity

The integration simplifies HR tasks and boosts overall productivity by:

  • Providing instant access to employee records and organizational charts.
  • Offering on-the-go answers and updates through Guru’s AI-driven suggestions.

Secure and Accessible

Maintains the security of employee data, while making it readily accessible to authorized personnel, enhancing collaboration and efficiency.


Access PeopleHR proves to be an essential tool for small to mid-sized businesses looking to optimize their HR processes. With robust features such as applicant tracking, personnel tracking, performance reviews, and unlimited document storage, it addresses the complexities of modern HR management efficiently.

Integrating Access PeopleHR with Guru further enhances its capabilities, providing automatic updates and contextual knowledge through AI-powered search. This combination not only streamlines HR tasks but also boosts productivity and ensures that accurate information is available at all times.

By leveraging Access PeopleHR, businesses can achieve significant improvements in their HR operations and create a more organized and efficient workplace. Start your journey with Access PeopleHR today and unlock new levels of productivity with Guru’s seamless integration!

Key takeaways 🔑🥡🍕

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