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June 6, 2024
XX min read

How to Use Gusto: A Comprehensive Guide


Gusto is a comprehensive HR platform designed to streamline all aspects of human resource management in one convenient place. With features that cover payroll, benefits administration, hiring processes, and management resources, Gusto provides companies with the tools they need to manage their workforce efficiently. In the modern workplace, where efficiency and employee satisfaction are paramount, utilizing an all-in-one HR solution like Gusto can significantly improve operational workflows and employee engagement.

Who is Gusto for

Gusto is tailored for small to medium-sized businesses aiming to simplify and enhance their human resources operations. Ideal users include:

  • HR Managers seeking to optimize payroll and benefits management.
  • Business Owners wanting an efficient solution for all HR needs.
  • Startups focused on hiring and retaining top talent.
  • Teams looking to streamline labor compliance and reporting.
  • Finance departments wishing to integrate payroll with accounting systems.

Key features

Gusto offers a rich set of features that address various HR needs:

Payroll Management

Gusto automates payroll processing, ensuring accuracy and compliance. With support for multiple pay schedules, direct deposit, and tax filing, it reduces the payroll administrative burden considerably.

Benefits Administration

Gusto simplifies benefits management, offering health insurance, retirement plans, and other perks. Employees can easily enroll and manage their benefits via the platform, fostering transparency and satisfaction.

Hiring and Onboarding

Gusto streamlines the hiring process with customizable offer letters, electronic onboarding documents, and automated form submissions. This ensures a smooth onboarding experience for new hires.

Time Tracking

With built-in time tracking features, Gusto helps businesses monitor employee hours, manage overtime, and ensure accurate payroll calculations. This integration supports compliance with labor laws and regulations.

Compliance and Reporting

Gusto assists with labor law compliance and generates necessary reports for audits and compliance checks. Its user-friendly interface provides quick access to important HR documents and data.

Employee Self-Service

Employees can access pay stubs, manage personal information, and request time off through a self-service portal. This reduces the administrative load on HR teams and empowers employees to take control of their HR needs.

Best use cases

Enhancing Payroll Efficiency

Companies can use Gusto to automate complex payroll processes, ensuring timely and accurate salary disbursements. This is particularly beneficial for businesses with different pay structures and schedules.

Streamlining Benefits Enrollment

Gusto's comprehensive benefits administration capabilities allow businesses to offer a range of employee benefits seamlessly. Employees can view, enroll in, and manage their benefits conveniently, leading to higher engagement and satisfaction.

Simplifying Onboarding

Startups and growing companies can leverage Gusto to automate onboarding, from sending offer letters to filing tax forms. This ensures new hires are fully onboarded and ready to contribute quickly.

Compliance Management

Gusto’s compliance and reporting features help businesses stay compliant with federal and state labor laws. This reduces the risk of non-compliance penalties and enhances the company's regulatory standing.

Improving Employee Experience

The self-service portal in Gusto empowers employees to handle their HR tasks independently, from viewing pay stubs to requesting time off. This autonomy improves overall employee experience and satisfaction.

Getting started

  1. Sign Up: Visit Gusto’s website and sign up for an account. Provide your business details and create your account credentials.
  2. Set Up Your Profile: Complete your company and employee profiles. This includes entering business information, tax details, and employee records.
  3. Configure Payroll: Set up payroll schedules, add bank account details for direct deposits, and configure tax withholdings.
  4. Choose Benefits: Explore Gusto’s benefits options and choose the ones that suit your company’s needs. Configure enrollment settings and notify employees.
  5. Invite Employees: Send invitations to your employees to join Gusto. They can complete their profiles, set up direct deposits, and enroll in benefits.
  6. Run Payroll: Once everything is set up, you can start running payroll. Gusto will automate calculations, deductions, and tax filings.
  7. Utilize Onboarding Tools: Use Gusto’s onboarding feature to send offer letters and onboard new hires. Customize and send required forms and documentation.
  8. Track Time and Attendance: Set up the time tracking features to monitor employee hours. Use this data to ensure accurate payroll processing.
  9. Generate Reports: Use Gusto’s reporting tools to generate compliance reports, payroll summaries, and other necessary documents.

Tips and best practices

  • Regularly Update Employee Information: Ensure all employee data is up-to-date to avoid payroll errors and benefits mismanagement.
  • Review Compliance Requirements: Stay informed about changes in labor laws and update your Gusto settings accordingly.
  • Leverage Employee Self-Service: Encourage employees to use the self-service portal for efficiency and transparency.
  • Schedule Regular Payroll Audits: Periodically review payroll runs to ensure accuracy and address any discrepancies promptly.
  • Maximize Benefits Offerings: Regularly review your benefits package and consider expanding options to meet employee needs better.
  • Utilize Onboarding Automation: Fully use Gusto’s onboarding tools to enhance the new hire experience and reduce paperwork.
  • Integrate Time Tracking: Consistently use Gusto’s time tracking to monitor hours worked and ensure precise payroll processing.

Integration with Guru

Integrating Gusto with Guru enhances the platform's capabilities by leveraging Guru’s AI-powered search and knowledge management features. With this integration, you can:

  • Access Information Instantly: Use Guru to access Gusto-related information quickly. Whether it's payroll procedures or benefits details, Guru makes it easy to find what you need.
  • Streamline Onboarding: Guru can help new hires quickly find information stored in Gusto, such as onboarding resources or company policies.
  • Create a Unified Knowledge Base: Combine HR information from Gusto with other organizational knowledge in Guru, creating a single source of truth.
  • Enhance Employee Experience: Employees can use Guru's AI search to find answers to HR-related queries without navigating Gusto’s entire platform.
  • Improve Efficiency: Reduce the time spent searching for HR information, allowing your HR team to focus on more strategic tasks.


Gusto is a powerful HR platform that simplifies payroll, benefits administration, onboarding, time tracking, and compliance management. By integrating Gusto with Guru, businesses can further enhance their HR operations, ensuring that information is readily accessible and workflows are optimized. If your goal is to streamline HR processes, boost efficiency, and improve overall employee satisfaction, give Gusto a try and experience the benefits firsthand. Integrating it with Guru's advanced AI search will magnify these benefits, providing a seamless and highly productive work environment.

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