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June 6, 2024
XX min read

How to Use Proliant: A Comprehensive Guide


Proliant is a comprehensive payroll and HR technology solution designed to streamline and enhance human resource operations for modern businesses. By providing fully integrated, cloud-based tools, Proliant simplifies complex HR processes, improves accuracy, and ensures compliance, offering the perfect balance between advanced technology and exceptional service. In an era where efficiency and compliance are paramount, Proliant’s robust platform is an invaluable asset for companies looking to advance their HR practices while maintaining a high level of accuracy and adherence to legal standards.

Who is Proliant for

Proliant caters to a diverse array of businesses ranging from small startups to large enterprises, across various industries. Its ideal users include:

  • HR Managers and HR Departments looking to automate and streamline their payroll and HR operations.
  • Business Owners and Executives aiming to ensure compliance and improve operational efficiency.
  • Payroll Administrators seeking reliable and accurate payroll processing solutions.
  • Employees who need a user-friendly portal for accessing payroll and HR-related information.

Key features

Proliant's key features are meticulously designed to address the critical needs of modern HR and payroll management:

Payroll Processing

  • Automated Payroll: Process payroll quickly with automated calculations for taxes, deductions, and benefits.
  • Direct Deposit: Offer employees the convenience of direct deposit, reducing the need for physical checks.
  • Tax Filing: Automatically handle federal, state, and local tax filings to ensure timely compliance.

HR Management

  • Employee Self-Service: Empower employees with self-service portals to access pay stubs, tax documents, and personal information.
  • Onboarding: Simplify the onboarding process with digital forms, checklists, and automated workflows.
  • Time and Attendance: Track employee hours accurately with integrated timekeeping solutions.

Compliance and Reporting

  • Regulatory Compliance: Keep up with changing regulations with built-in compliance features for ACA, EEOC, and other requirements.
  • Customizable Reports: Generate comprehensive reports to analyze payroll, benefits, and other HR data.

Benefits Administration

  • Benefits Enrollment: Manage open enrollment and life events with ease, providing employees with access to their benefits options.
  • Carrier Connectivity: Streamline benefits management with direct connections to insurance carriers.

Best use cases

Proliant excels in various scenarios, providing tailored solutions to meet specific business needs:

Small to Mid-Sized Businesses

For small to mid-sized businesses, Proliant offers an affordable yet robust solution to handle payroll and HR tasks with minimal overhead. The intuitive platform allows these organizations to focus on growth, knowing their HR needs are in capable hands.

Large Enterprises

Large enterprises benefit from Proliant’s scalable features and comprehensive compliance tools. The platform’s ability to handle complex payroll scenarios and extensive reporting needs makes it ideal for companies operating across multiple states or regions.

Healthcare Industry

In the healthcare industry, Proliant’s compliance tracking, automated payroll, and benefits administration are crucial for adhering to stringent regulatory requirements and providing top-notch service to healthcare professionals.

Retail Industry

Retail businesses with substantial hourly workforces can take advantage of Proliant’s time and attendance tracking, ensuring accurate payroll and efficient workforce management.

Getting started

  1. Sign Up: Visit Proliant’s website and sign up for a free trial or demo.
  2. Account Setup: Follow the guided setup process to input your company information and configure payroll and HR settings.
  3. Import Data: Import employee information, including demographics, payroll data, and tax documents.
  4. Configure Payroll: Set up payroll schedules, tax information, and payment methods.
  5. Automate Workflows: Configure automated workflows for payroll processing, onboarding, and benefits administration.
  6. Training: Provide training sessions for HR staff and employees to familiarize them with the self-service portals and other features.
  7. Launch: Once everything is set up, launch Proliant and start managing your HR and payroll processes more efficiently.

Tips and best practices

  • Regular Updates: Stay up to date with Proliant’s latest features and enhancements by regularly checking for updates and reading release notes.
  • Employee Training: Regularly train employees on how to use the self-service portal to maximize adoption and reduce administrative burdens on HR staff.
  • Data Accuracy: Ensure that all employee information is accurate and up to date to minimize errors in payroll and compliance reporting.
  • Utilize Reports: Take advantage of Proliant’s customizable reports to gain insights and make data-driven decisions.
  • Customer Support: Leverage Proliant’s customer support for any issues or questions that arise, ensuring that you’re making the most of the platform’s capabilities.

Integration with Guru

Proliant seamlessly integrates with Guru, an AI-based enterprise search solution designed to enhance information retrieval and knowledge management. This integration offers numerous benefits:

Enhancing HR Operations with Guru

  • Natural Language Understanding: Guru’s ability to understand natural language queries allows HR managers and employees to ask HR-related questions and receive personalized answers instantly.
  • Contextual Answers: With context-aware search, users can find relevant documents, forms, and information without sifting through multiple systems.
  • Knowledge Capture: Important HR information, documentation, and best practices can be captured and stored in Guru, creating a single source of truth.

Benefits of Using Proliant with Guru’s AI Search

  • Improved Efficiency: Employees can quickly find answers to HR-related questions, reducing the need to interrupt HR staff and improving overall efficiency.
  • Accurate Information: With Guru preserving source permissions and version control, you can be confident that the information accessed is accurate and up to date.
  • Enhanced Onboarding: Integration streamlines the onboarding process by providing new hires with instant access to relevant company policies, procedures, and training materials.
  • Simplified Compliance: Ensure compliance by making it easy to access and retrieve necessary compliance documents and reports through Guru’s advanced search capabilities.


Proliant stands out as a powerful payroll and HR solution, merging advanced technology with exceptional service to meet the demands of the modern workplace. Its comprehensive features and functionalities cater to various business needs, simplifying HR tasks, and ensuring compliance. When integrated with Guru’s AI search capabilities, Proliant’s effectiveness is further amplified, providing quick, accurate access to critical HR information and enhancing overall productivity. We encourage you to explore Proliant and experience firsthand how it can transform your HR and payroll operations. Embrace the future of HR management with Proliant and Guru for a more efficient and compliant workplace.

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