Back to Reference
No items found.
Search everything, get answers anywhere with Guru.
Watch a demoTake a product tour
June 6, 2024
XX min read

How to Use Wrike: A Comprehensive Guide


In today's fast-paced work environment, managing multiple projects efficiently is vital for success. Wrike is a powerful project management software designed to help remote and co-located teams collaborate seamlessly and enhance productivity. By offering a blend of comprehensive project planning, robust task management, and seamless team collaboration tools, Wrike ensures that every team member is on the same page, leading to efficiently executed projects and satisfied clients.

Who is Wrike for

Wrike is designed for diverse teams across various industries, including marketing, IT, operations, product development, and more. Ideal users include:

  • Project Managers who need to plan, track, and manage multiple projects simultaneously.
  • Team Leads looking to enhance collaboration and productivity among their team members.
  • Remote Teams that require a centralized platform to communicate and collaborate effectively.
  • Enterprises managing complex workflows and numerous teams across different locations.

Key features

Wrike offers a rich set of features tailored to meet the needs of different teams. Here are some of the core functionalities:

  • Task Management: Create, assign, and prioritize tasks with due dates and dependencies.
  • Project Planning: Plan projects with Gantt charts, timelines, and calendars to visualize project progress.
  • Collaboration Tools: Collaborate in real-time with team members through comments, file sharing, and @mentions.
  • Custom Workflows: Customize workflows to match your team's processes and automate repetitive tasks.
  • Time Tracking: Track time spent on tasks to improve productivity and accurately bill clients.
  • Dashboards and Reports: Generate reports and visualize project metrics with customizable dashboards.
  • Resource Management: Allocate resources effectively to ensure balanced workloads.
  • Integrations: Integrate with popular apps like Microsoft Teams, Slack, Google Drive, and more for a seamless workflow.

Best use cases

Wrike excels in various scenarios, offering nuanced solutions to diverse teams. Here are a few examples:

  1. Marketing Teams: Manage campaign planning, content creation, and social media strategies efficiently. Utilize Wrike's custom workflows and Gantt charts to keep track of deadlines and ensure timely deliveries.
  2. IT and Development Teams: Coordinate software development projects, manage bugs, and streamline the release process. Wrike’s task dependencies and time tracking features help maintain deadlines and track progress.
  3. Operations Teams: Enhance operational efficiency by streamlining processes, managing resources, and automating routine tasks. Wrike’s detailed dashboards and reports offer valuable insights into performance metrics.
  4. Customer Support Teams: Enhance customer satisfaction by managing ticketing systems, tracking issue resolutions, and maintaining service standards. Wrike integrates well with customer relationship management (CRM) systems to ensure all customer data is synced.

Getting started

To begin using Wrike, follow these steps:

  1. Sign Up: Visit the Wrike website and sign up for a free trial by entering your email and setting up an account.
  2. Set Up Your Workspace: Customize your workspace by creating folders for different projects or departments.
  3. Create a Project: Click on the "New Project" button, name your project, and choose a template if necessary.
  4. Add Tasks: Develop tasks within your project, assign them to team members, set deadlines, and add any necessary attachments or comments.
  5. Set Dependencies: Link tasks by setting dependencies to ensure that tasks are completed in the right order.
  6. Utilize Gantt Charts: Use Gantt charts to visualize your project timeline and track progress.
  7. Invite Team Members: Add team members to the workspace to collaborate on tasks and projects.
  8. Explore Integrations: Connect Wrike with other tools your team uses for a seamless workflow.

Tips and best practices

Here are some practical tips to maximize the benefits of Wrike:

  • Customize Workflows: Tailor Wrike’s workflows to fit your team’s specific processes for optimal efficiency.
  • Use Templates: Leverage project templates to save time on repetitive project setups.
  • Regular Check-ins: Use Wrike’s communication tools for regular team check-ins and instant updates.
  • Track Progress: Utilize dashboards and reports to regularly track project progress and adjust plans as needed.
  • Training and Onboarding: Ensure that all team members are well-trained on Wrike's features to fully leverage the software’s capabilities.
  • Automate Alerts and Notifications: Set up automated alerts and notifications to keep everyone informed about important updates or deadlines.

Integration with Guru

Integrating Wrike with Guru’s AI search solution brings an added layer of efficiency. Guru serves as an intelligent information center, ensuring essential project data and knowledge are easily accessible.

  • Knowledge Management: Guru integrates seamlessly with Wrike, enabling you to embed knowledge cards directly within your Wrike tasks. This means team members have instant access to relevant information without leaving the platform.
  • AI-Powered Search: Leverage Guru’s AI-powered search capabilities to find and retrieve information quickly across all integrated systems.
  • Streamlined Collaboration: Combining Wrike’s project management with Guru's AI search allows for a more streamlined collaboration, significantly reducing the time spent searching for information and increasing overall productivity.


Wrike is an all-in-one project management software designed to enhance collaboration and productivity for both remote and co-located teams. By leveraging Wrike's comprehensive features and integrating it with Guru's powerful AI search, you can ensure seamless project execution and efficient information management. Start using Wrike today and experience the numerous benefits it brings to your team's workflow. Integrate Guru to further enhance productivity and maintain a single source of truth for all your project information.

Key takeaways 🔑🥡🍕

Written by
Search everything, get answers anywhere with Guru.

Learn more tools and terminology re: workplace knowledge