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June 6, 2024
XX min read

HR Partner vs Sapling


In the realm of Human Resource Information Systems (HRIS), choosing the right tool can make a significant difference in streamlining HR operations and improving organizational efficiency. HR Partner and Sapling are two prominent HRIS tools designed to cater to the needs of small to medium businesses. HR Partner, known for its intuitive design and comprehensive feature set, enables organizations to manage a variety of employment-related information efficiently. On the other hand, Sapling, a Kallidus product, excels in onboarding, offboarding, core HR, and people operations, leveraging Kallidus’ expertise in learning, performance, and talent management. Comparing these tools is crucial for identifying the best fit based on specific organizational needs and preferences.

HR Partner Overview

HR Partner is a beautifully designed, easy-to-use human resource management tool tailored for small to medium businesses. It offers a robust platform that encompasses various HR functionalities, making it a preferred choice for businesses seeking simplicity without compromising on features.

Key Features

  • Employee Management: Track detailed employee information, including personal details, job history, and emergency contacts.
  • Performance Reviews: Conduct and document performance reviews with custom templates and feedback mechanisms.
  • Leave Management: Manage employee absences, leave balances, and leave requests seamlessly.
  • Training and Education Tracking: Keep a record of employee training programs, certifications, and educational background.
  • Assets Management: Track company assets loaned to employees, ensuring accountability and easy retrieval.
  • Notes and Documents: Store general notes and important documents related to each employee in a centralized repository.
  • Skills and Competencies: Maintain a comprehensive list of employee skills and competencies to aid in performance assessments and promotions.
  • Custom Reports and Analytics: Generate insightful reports to make data-driven HR decisions.

Sapling Overview

Sapling, as a product of Kallidus, offers a comprehensive HRIS solution with capabilities extending beyond core HR functions, thanks to Kallidus' expertise in learning, performance, and talent management. This makes Sapling a powerhouse for businesses looking to integrate HR processes with employee development.

Key Features

  • Onboarding and Offboarding: Streamline onboarding with automated processes, checklists, and welcome kits. Efficiently manage offboarding to ensure a smooth transition.
  • Core HR: Consolidate employee data, manage PTO (Paid Time Off), and maintain compliance with ease.
  • People Operations: Facilitate employee engagement with tools for feedback, surveys, and performance tracking.
  • Learning and Development: Access Kallidus’ extensive learning and development resources to upskill employees.
  • Talent Management: Implement robust talent management strategies to identify, develop, and retain top talent.
  • Automation: Automate repetitive HR tasks, reducing manual workload and improving operational efficiency.
  • Integration Capabilities: Seamlessly integrate with popular tools like Slack, Google Workspace, and more to enhance HR workflows.
  • Customizable Workflows: Design and customize workflows to fit unique business needs and streamline processes.


  • Comprehensive Employee Management: Both HR Partner and Sapling offer extensive employee management capabilities, allowing organizations to track and maintain detailed employee records.
  • Performance Tracking: Each tool provides mechanisms for conducting performance reviews and tracking employee progress, ensuring continuous performance management.
  • Leave Management: HR Partner and Sapling both include features to manage employee leave, making it easy to track absences and leave balances.
  • Training and Development: Both platforms support tracking employee training and development, ensuring that skills and certifications are up-to-date.
  • Document Storage: Each tool offers storage solutions for notes and important HR documents, centralizing information for easy access.
  • Customizability: HR Partner and Sapling allow for a degree of customization, enabling businesses to tailor the platforms to their unique needs.


  • Onboarding Focus: Sapling places a significant emphasis on onboarding and offboarding processes, offering detailed workflows and automation, whereas HR Partner provides more generalized HR management features.
  • Integration with Learning Systems: Sapling benefits from Kallidus’ expertise in learning and development, offering a more robust integration with learning resources compared to HR Partner.
  • Automation and Integrations: Sapling offers advanced automation features and integrates seamlessly with other tools and platforms, whereas HR Partner focuses more on providing an intuitive and straightforward user experience.
  • Talent Management: Sapling has built-in talent management capabilities that leverage Kallidus’ expertise, offering more depth in identifying and nurturing talent, while HR Partner provides a more traditional HR approach.
  • Target Audience: HR Partner is geared towards small to medium businesses with a focus on ease of use and essential HR functions. In contrast, Sapling targets organizations looking for a comprehensive, integrated HR solution with advanced features.

Pros and Cons

HR Partner


  • Intuitive and user-friendly interface
  • Comprehensive employee management features
  • Effective performance review and leave management tools
  • Customizable reports and analytics
  • Excellent for small to medium businesses


  • Lacks advanced automation and integration capabilities
  • May not be suitable for larger organizations with complex HR needs
  • Limited focus on learning and development



  • Strong focus on onboarding and offboarding
  • Advanced automation and integration capabilities
  • Robust learning and development resources from Kallidus
  • Comprehensive talent management features
  • Customizable workflows to fit unique business needs


  • More complex interface that might require some training
  • Can be overwhelming for smaller businesses with simpler HR requirements
  • Higher price point compared to simpler HR tools

Use Cases

HR Partner

  • Small to Medium Businesses: Ideal for businesses seeking an easy-to-use HRIS with a comprehensive set of features for managing employee information and HR tasks.
  • Performance Management: Suitable for organizations focused on conducting performance reviews and tracking employee progress.
  • Leave Management: Perfect for businesses needing efficient leave management and tracking without complex integrations.
  • Asset Tracking: Beneficial for companies that need to keep track of assets loaned to employees.


  • Large Organizations: Best suited for mid to large-sized organizations requiring advanced HR capabilities and integrations.
  • Employee Onboarding: Ideal for companies with a high volume of new hires needing streamlined and automated onboarding processes.
  • Learning and Development: Excellent choice for businesses focused on continuous employee development and leveraging extensive learning resources.
  • Talent Management: Suitable for firms aiming to implement robust talent management strategies to retain and develop top performers.
  • Integrated Workflows: Perfect for organizations looking to integrate their HRIS with other tools and automate workflows to boost efficiency.


In conclusion, both HR Partner and Sapling offer valuable HRIS solutions but cater to different organizational needs. HR Partner excels in providing a user-friendly, intuitive platform for small to medium businesses with essential HR functionalities. Its straightforward approach and comprehensive feature set make it ideal for companies looking to manage their HR tasks efficiently without the need for advanced integrations or automation.

On the other hand, Sapling, backed by Kallidus’ expertise, offers a more complex and feature-rich solution suited for larger organizations. Its strong focus on onboarding, learning and development, and talent management, combined with advanced automation and integration capabilities, make it a powerful tool for businesses looking to integrate all aspects of HR and employee development.

Ultimately, the choice between HR Partner and Sapling should be based on the specific needs and scale of your organization. For small to medium businesses seeking ease of use and essential HR functions, HR Partner is a fantastic choice. For larger organizations with complex HR requirements and a focus on onboarding and development, Sapling proves to be a comprehensive and robust solution.

Key takeaways 🔑🥡🍕

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