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June 6, 2024
XX min read

Nmbrs vs Breathe


Choosing the right HRIS (Human Resource Information System) tool is crucial for managing a company's HR and payroll functions efficiently. In this comparison, we will look at Nmbrs and Breathe, both popular HRIS tools, to help you determine which might be the best fit for your organization.

Nmbrs BV is a knowledge-intensive IT-service provider specializing in online HR and payroll applications. This company has built its strategy on utilizing the newest online Microsoft technologies to deliver robust solutions.

Breathe is a multi-award-winning, simple, and secure people software that helps UK and Australian SMEs streamline their core HR processes online. Its platform is designed to save time, provide peace of mind, and enable businesses to manage their HR tasks efficiently regardless of their location.

Understanding the similarities and differences between these HRIS tools can help businesses identify the best solution for their unique needs.

Nmbrs Overview

Nmbrs BV focuses on providing comprehensive HR and payroll solutions that integrate seamlessly with other systems to ensure high efficiency and accuracy.

Key Features

  • Payroll Management: Automated and accurate payroll processing with support for complex payroll scenarios.
  • Employee Self-Service: Employees can access their own HR and payroll information, such as pay slips and leave balances, decreasing the administrative burden on HR teams.
  • Time Tracking and Attendance: Advanced tools for tracking employee hours, absences, and overtime.
  • Performance Management: Comprehensive performance review and feedback functionalities to help manage employee development.
  • Integration Capabilities: Seamless integration with various third-party applications and services, enhancing its functionality.
  • Data Security: Strong emphasis on data protection using the latest Microsoft technologies.
  • Multi-language Support: Suitable for businesses operating in multiple countries with employees speaking different languages.

Breathe Overview

Breathe is designed specifically for SMEs in the UK and Australia, providing a user-friendly and secure platform to manage HR tasks online.

Key Features

  • Employee Database: Centralized and easy-to-access employee information.
  • Holiday Management: Simplifies the management of employee leave requests and approvals, ensuring accurate holiday booking and tracking.
  • Performance Management: Tools for ongoing performance reviews and goal setting.
  • Reporting and Analytics: Detailed reports to help organizations track HR metrics and make data-driven decisions.
  • Document Management: Secure storage and management of employee documents, such as contracts and certificates.
  • Compliance Tracking: Ensures HR processes adhere to local regulatory requirements.
  • Customizable Software: Ability to tailor features and workflows to match the specific needs of a business.



Both Nmbrs and Breathe provide robust HRIS tools designed to streamline HR and payroll processes. Here are some key similarities:

  • Employee Self-Service: Both platforms offer self-service capabilities, allowing employees to access and manage their own HR information.
  • Performance Management: Tools to manage employee performance reviews and set developmental goals are present in both systems.
  • Integration with Other Systems: Both tools offer integration capabilities with various third-party applications, enhancing their utility.
  • Data Security: Emphasis on maintaining high data protection standards to ensure the security and privacy of employee data.
  • User-Friendly Interface: Both systems are designed with user experience in mind, making them easy to navigate and utilize.


While they share several similarities, Nmbrs and Breathe have distinct differences that set them apart:

  • Target Market: Nmbrs caters to a broader range of companies with a focus on those needing complex payroll functionalities, while Breathe is specifically tailored for SMEs in the UK and Australia.
  • Payroll Capabilities: Nmbrs offers more advanced payroll functionalities, including support for complex payroll scenarios, making it ideal for organizations with intricate payroll needs.
  • Compliance Features: Nmbrs, leveraging Microsoft technologies, provides robust compliance and security features for global operations, while Breathe focuses on compliance features tailored to the UK and Australian markets.
  • Integration Focus: Nmbrs emphasizes seamless integration with Microsoft products and services, whereas Breathe offers more generalized integrations but with a significant focus on ease of use for smaller companies.
  • Customization Level: Breathe provides a high level of customization for its users, allowing SMEs to tailor the software to their specific needs. Nmbrs, while customizable, focuses on more standardized processes for broader applicability. 

Pros and Cons



  • Advanced payroll capabilities suitable for complex payroll scenarios.
  • Strong integration with Microsoft technologies.
  • Robust compliance and security measures for global operations.
  • Multi-language support making it suitable for international use.


  • May be seen as too complex or feature-rich for smaller SMEs.
  • Higher learning curve due to the breadth of features.
  • Potentially higher cost due to advanced functionalities.



  • User-friendly interface designed specifically for SMEs.
  • Significant cost savings compared to more complex HRIS tools.
  • High level of customization to fit the unique needs of smaller businesses.
  • Award-winning support and ongoing user assistance.


  • Limited to the UK and Australian markets with localized compliance features.
  • Less advanced payroll capabilities compared to Nmbrs.
  • May not scale as effectively for larger companies with complex HR processes.

Use Cases


Ideal for:

  • Mid to large-sized companies that require advanced payroll solutions and complex payroll scenarios.
  • Organizations that benefit from integration with other Microsoft technologies.
  • Companies operating in multiple countries needing multi-language support and robust compliance features.


Ideal for:

  • Small to medium-sized enterprises (SMEs) in the UK and Australia.
  • Businesses looking for a straightforward, user-friendly HR software without the need for advanced payroll functionalities.
  • Companies seeking to customize their HR processes to better fit their unique needs and operational structure.


In comparing Nmbrs and Breathe for HRIS needs, it is clear that both have their strengths and cater to different markets. Nmbrs stands out with its advanced payroll capabilities, strong integration with Microsoft products, and suitability for larger, more complex organizations. On the other hand, Breathe offers a user-friendly interface, cost savings, and high customization, making it an excellent choice for SMEs in the UK and Australia.

For companies requiring robust payroll management, advanced compliance features, and operating on an international scale, Nmbrs would be the ideal choice. Businesses that prioritize ease of use, cost efficiency, and customization, particularly within the UK and Australian markets, may find Breathe to be the perfect fit for their needs.

Ultimately, the best choice depends on the specific requirements and goals of your organization. By understanding the distinct features and benefits of each tool, you can make an informed decision that will enhance your HR capabilities and support your business's growth and efficiency.

Key takeaways 🔑🥡🍕

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