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June 6, 2024
XX min read

Paylocity vs Sapling


When it comes to HRIS tools, Paylocity and Sapling are two prominent options that offer robust functionalities designed to enhance HR management, streamline operations, and improve employee engagement. 

Paylocity is known for its comprehensive product suite that provides a unified platform for HR professionals to make strategic decisions across benefits, core HR, payroll, talent, and workforce management. It strives to cultivate a modern workplace and elevate employee engagement.

On the other hand, Sapling, a product of Kallidus, excels in onboarding, offboarding, core HR, and people operations, complemented by Kallidus' expertise in learning, performance, talent management, and learning content.

Choosing the right HRIS tool is essential for organizations to meet their unique HR needs and operational goals efficiently. This detailed comparison aims to help you decide whether Paylocity or Sapling is the better fit for your organization.

Paylocity Overview

Paylocity provides an all-in-one HR and payroll solution designed to address the multifaceted needs of modern HR departments. It offers a suite of tools that streamline HR tasks, simplify payroll processing, and enhance employee engagement.

Key Features

  • Payroll and Tax Services: Automated payroll processing, tax filing, and compliance management.
  • Core HR: Employee records management, benefits administration, and compliance tracking.
  • Talent Management: Recruiting, onboarding, performance management, and learning management.
  • Workforce Management: Time and attendance tracking, scheduling, and labor forecasting.
  • Employee Self-Service: Mobile-friendly platform for employees to manage their benefits, payroll, and personal information.
  • Analytics and Reporting: Customizable reports and dashboards to help HR professionals make data-driven decisions.

Sapling Overview

Sapling stands out for its focus on onboarding, offboarding, and core HR functionalities. As part of the Kallidus suite, it benefits from integration with learning, performance, and talent management modules, delivering a well-rounded approach to HR operations.

Key Features

  • Onboarding: Customizable onboarding workflows, document management, and automated task assignment to ensure a smooth employee transition.
  • Offboarding: Efficient offboarding processes, asset tracking, and exit surveys to manage employee departures gracefully.
  • Core HR: Centralized employee database, role-based access, and compliance tracking.
  • People Operations: Performance reviews, feedback mechanisms, and employee development plans.
  • Learning Management: Seamless integration with learning content and management for employee training and development.
  • Analytics and Reporting: Detailed analytics and customizable reports to monitor HR metrics and drive strategic decisions.


Despite their distinct focuses, Paylocity and Sapling share several similarities as HRIS tools:

  • Core HR Services: Both platforms offer comprehensive core HR functionalities, including employee records management, compliance tracking, and benefits administration.
  • Employee Onboarding: Each solution provides robust onboarding capabilities designed to streamline the process and ensure new hires are integrated effectively.
  • Employee Self-Service: Both applications feature employee self-service modules that enable employees to manage their personal information, benefits, and more without needing constant HR intervention.
  • Performance Management: Both tools offer performance management functionalities, although the depth and integration with other systems may vary.
  • Analytics and Reporting: Paylocity and Sapling both provide detailed analytics and reporting features that support data-driven decision-making for HR teams.


While similar in many respects, significant differences exist between Paylocity and Sapling:

  • Talent Management: Paylocity offers a comprehensive talent management suite, including recruitment, onboarding, performance management, and learning management. In contrast, Sapling focuses more heavily on onboarding and offboarding, leveraging Kallidus' expertise for learning and performance through integrations.
  • Payroll Services: Paylocity has robust payroll and tax services, offering automated payroll processing and compliance management. Sapling, however, does not provide payroll services natively and may require integration with third-party payroll systems.
  • Workforce Management: Paylocity includes time and attendance tracking, scheduling, and labor forecasting as part of its workforce management capabilities. Sapling lacks these dedicated workforce management features.
  • User Experience: Sapling is highly regarded for its user-friendly interface and smooth experience tailored specifically for HR operations. Paylocity, while comprehensive, can have a steeper learning curve due to the breadth of its functionality.
  • Integration Capabilities: Sapling’s integration with Kallidus products expands its capabilities in learning and performance management. Paylocity, being an all-in-one solution, offers internal integration across its modules but less extensive support for third-party systems compared to specialist tools.

Pros and Cons



  • Comprehensive, all-in-one HR and payroll solution.
  • Robust payroll and tax services.
  • Extensive workforce management capabilities.
  • Wide range of talent management tools.
  • Detailed analytics and customizable reporting.


  • Can be overwhelming due to the breadth of features.
  • Higher learning curve for new users.
  • May be cost-prohibitive for smaller organizations.



  • Exceptional onboarding and offboarding functionalities.
  • User-friendly interface with a smooth user experience.
  • Strong integration with Kallidus learning and performance modules.
  • Effective compliance tracking and role-based access controls.
  • Customizable workflows and task assignments.


  • Lacks native payroll and tax services.
  • Limited workforce management features.
  • Relies on third-party integrations for some functionalities.

Use Cases


  • Large Enterprises: Organizations looking for an all-inclusive HR and payroll platform with robust workforce management and compliance features.
  • Companies with Complex Payroll Needs: Firms that require advanced payroll processing and tax compliance services.
  • Growth-Focused Businesses: Businesses that want a comprehensive talent management suite to attract, develop, and retain top talent.


  • Mid-Sized Businesses: Ideal for companies that prioritize seamless onboarding and offboarding experiences.
  • Organizations Focused on Employee Development: Businesses that can benefit from integration with Kallidus' learning and performance management solutions.
  • HR Teams Seeking User-Friendly Tools: HR departments looking for a platform that is easy to use and customize, reducing the administrative burden and enhancing efficiency.


In comparing Paylocity and Sapling, it’s clear that both offer powerful HRIS capabilities tailored to different business needs and scenarios.

Paylocity is a comprehensive all-in-one solution, providing robust payroll, talent management, and workforce management tools suitable for larger enterprises or companies with complex needs. However, it can be overwhelming for smaller businesses due to its extensive features and potentially higher costs.

Sapling excels in onboarding, offboarding, and core HR functionalities, supported by seamless integration with Kallidus performance and learning management modules. It is ideal for mid-sized businesses prioritizing user-friendly, customizable HR tools and efficient employee transitions. However, it lacks native payroll features and more extensive workforce management capabilities.

Ultimately, the choice between Paylocity and Sapling depends on your organization’s size, specific HR needs, and priorities. If you require a comprehensive HR and payroll solution, Paylocity may be the better fit. If your focus is on smooth onboarding/offboarding processes and you value a user-friendly experience with strong learning and performance integrations, Sapling is an excellent choice. Conduct a thorough assessment of your HR requirements and consider trialing both platforms to determine the best fit for your organization.

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