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June 6, 2024
XX min read

Sage HR vs Breathe


In the ever-evolving landscape of Human Resource Information Systems (HRIS), selecting the right tool can significantly impact an organization’s efficiency and employee satisfaction. Two formidable players in this arena are Sage HR and Breathe. Sage HR is tailored to help businesses overcome HR challenges and focus on growth, whereas Breathe is a multi-award-winning, simple, and secure HR software designed specifically for SMEs in the UK and Australia to streamline their human resource processes. This comparison will provide an in-depth look at both solutions, helping organizations discern which tool aligns best with their unique needs.

Sage HR Overview

Sage HR is a comprehensive HR software solution that addresses various HR challenges, empowering businesses by streamlining administrative tasks and fostering a more cohesive and productive work environment.

Key Features

  • Employee Database: A centralized, easily accessible repository of employee information.
  • Leave Management: Simplified request and approval process for leaves, including a dynamic leave calendar.
  • Performance Management: Customizable performance appraisals and 360-degree feedback tools.
  • Shift Scheduling: Efficiently plan and manage employee shifts with integrated scheduling tools.
  • Expense Tracking: Streamlined expense reporting and approval workflows.
  • Employee Self-Service: Employees can update personal details, view payslips, and manage leave requests independently.
  • Reporting and Analytics: Extensive reporting tools for tracking HR metrics and gaining valuable insights.
  • Integration Capabilities: Seamless integration with popular payroll and other essential business systems.

Breathe Overview

Breathe focuses on simplifying core people processes for small and medium-sized enterprises (SMEs) in the UK and Australia, providing a secure and intuitive platform.

Key Features

  • Employee Database: Maintain a secure, organized record of all employee information.
  • Leave Management: Comprehensive tools for managing leave requests and approvals, featuring an integrated calendar.
  • Performance and Appraisals: Tools to conduct structured performance reviews and track professional development.
  • Expense Management: Streamlined processes for submitting and approving employee expenses.
  • Employee Self-Service: Empower employees to manage their own personal data, leave requests, and more.
  • Document Management: Secure storage and management of employee-related documents.
  • Health and Safety Management: Tools to ensure compliance with health and safety regulations.
  • HR Reporting: Robust reporting capabilities to monitor and analyze HR data.


Both Sage HR and Breathe share many similarities, including their core functionalities that cater to common HR needs:

  • Employee Database: Both platforms provide a centralized employee information repository, ensuring easy access and management.
  • Leave Management: They offer tools to simplify the leave request and approval process with integrated calendars.
  • Performance Management: Both include tools for conducting performance reviews, albeit with different degrees of customization.
  • Expense Management: Both solutions streamline the expense submission and approval processes.
  • Employee Self-Service: Both platforms empower employees to manage their personal information and HR-related tasks independently.
  • HR Reporting & Analytics: Comprehensive reporting tools are present in both applications to help managers make data-driven decisions.


While Sage HR and Breathe are similar in many respects, they differ in several ways, shaping their suitability for various business needs:

  • Target Markets: Sage HR is a more versatile solution suitable for businesses of all sizes, whereas Breathe is specifically designed for SMEs in the UK and Australia.
  • Customization: Sage HR offers more customizable features across performance appraisals and workflow automation, enabling tailored solutions for varied business needs.
  • Integration: Sage HR supports broader integration capabilities with various business systems, enhancing its utility across different industries and workflows.
  • Health & Safety Management: Breathe includes dedicated health and safety management tools, which may appeal to businesses prioritizing compliance in these areas.
  • User Interface: Breathe is known for its simple and intuitive user interface, specifically crafted to meet the needs of small businesses with limited HR expertise.

Pros and Cons

Sage HR


  • Highly customizable performance management tools.
  • Broader integration capabilities.
  • Comprehensive reporting and analytics.
  • Efficient shift scheduling tools.
  • Effective expense tracking and approval workflows.


  • Can be complex for smaller businesses or those with less HR expertise.
  • May require a longer onboarding process due to its extensive features.



  • User-friendly, intuitive interface.
  • Tailored for SMEs with straightforward HR needs.
  • Effective health and safety management features.
  • Suitable for businesses in the UK and Australia.
  • Simple yet powerful performance management tools.


  • Limited customization options compared to Sage HR.
  • Fewer integration capabilities with external systems.
  • May lack the advanced features required by larger enterprises.

Use Cases

Sage HR:

  • Enterprises looking for a highly customizable HR solution that can integrate with a variety of business systems.
  • Companies requiring detailed performance management and shift scheduling capabilities.
  • Businesses prioritizing robust reporting and analytics to inform HR decisions.


  • Small to medium-sized enterprises in the UK and Australia seeking an easy-to-use, secure HRIS.
  • Businesses needing straightforward, out-of-the-box solutions with minimal customization.
  • Companies emphasizing health and safety compliance and simplicity in performance management.


In summary, both Sage HR and Breathe offer valuable HR solutions with unique strengths tailored to different business needs. Sage HR stands out with its customization capabilities, extensive integrations, and advanced features, making it ideal for larger businesses or those seeking a more versatile solution. In contrast, Breathe excels in simplicity and ease of use, particularly for SMEs in the UK and Australia, emphasizing straightforward implementation and health and safety management. 

Choosing between Sage HR and Breathe depends on your company’s size, specific HR needs, and the value placed on customization versus ease of use. By understanding these factors, businesses can select the HRIS that best supports their operational goals and workforce management strategy.

Key takeaways 🔑🥡🍕

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