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June 6, 2024
XX min read

Sage HR vs Sapling


In the realm of HRIS (Human Resource Information System) tools, Sage HR and Sapling stand out as prominent solutions designed to address various HR needs. Sage HR is an HR software that helps to solve HR challenges and focus on building business, making it a go-to for organizations aiming to streamline their human resources operations efficiently. On the other hand, Sapling, a Kallidus product, enhances onboarding, offboarding, core HR, and people operations with Kallidus' expertise in learning, performance, talent management, and learning content.

Comparing these HRIS tools is crucial for businesses looking to choose the best fit for their specific requirements. Understanding their capabilities, strengths, and unique features can provide insight into which tool can best support their HR processes.

Sage HR Overview

Sage HR is designed to solve HR challenges and enable businesses to focus more on growth and development. Sage HR offers a user-friendly platform that helps businesses automate and streamline various human resources functions, reducing the administrative burden on HR teams.

Key Features

  • Employee Database Management: Centralized storage for employee information that allows easy access and management.
  • Leave Management: Comprehensive leave tracking system enabling employees to request leave and managers to approve/reject requests effortlessly.
  • Performance Management: Tools for setting goals, tracking progress, and conducting performance reviews.
  • Shift Scheduling: Simplified scheduling with drag-and-drop functionality to manage shifts and track attendance.
  • Expense Tracking: Manage and approve employee expenses, ensuring compliance and reducing manual errors.
  • Self-Service Portal: Empowers employees to update their personal information, access pay slips, and manage leave requests independently.
  • Reporting and Analytics: Generate detailed reports to gain insights into HR metrics, helping in strategic decision-making.

Sapling Overview

Sapling leverages Kallidus' deep expertise to deliver robust HR capabilities, particularly in onboarding, offboarding, and broader people operations. With a focus on seamless integration and user experience, Sapling aims to enhance every stage of the employee lifecycle.

Key Features

  • Onboarding Automation: Streamlined processes to ensure new hires are engaged and productive from day one.
  • Offboarding Workflow: Structured offboarding to handle employee exits professionally and securely.
  • Core HR Functions: Centralized management of employee information, ensuring data accuracy and accessibility.
  • People Operations: Tools to manage employee lifecycle events, from promotions to role changes.
  • Performance Management: Establish goals, conduct performance evaluations, and provide feedback to support employee development.
  • Learning and Development Integration: Access to Kallidus’ learning content and tools, enhancing employee training programs.
  • Compliance Management: Ensure all HR activities comply with local regulations and company policies.
  • HR Analytics and Reporting: In-depth analytics and customizable reports to help track HR performance and improve decision-making.


When comparing Sage HR and Sapling as HRIS tools, several similarities emerge. Both platforms aim to automate and streamline HR processes, reducing manual workload and enhancing efficiency.

  • Employee Information Management: Both Sage HR and Sapling provide centralized databases for managing employee data, ensuring information is easily accessible and up-to-date.
  • Performance Management: Each tool offers features for setting goals, tracking employee performance, and conducting reviews, supporting continuous employee development.
  • Self-Service Portals: Empowering employees to manage their information, request leave, and access relevant documents independently.
  • Leave Management: Streamlined systems for managing leave applications, approvals, and tracking to ensure accurate leave policies.
  • Analytics and Reporting: Robust reporting tools to generate insights into various HR metrics, facilitating better decision-making.
  • User-Friendly Interface: Both platforms emphasize ease of use, with intuitive interfaces designed to minimize learning curves for HR teams and employees alike.


Despite their similarities, Sage HR and Sapling differ in several key aspects. These differences can influence which platform is better suited to particular business needs.

  • Onboarding and Offboarding: Sapling places a heavier emphasis on onboarding and offboarding automation, leveraging Kallidus’ expertise to provide structured and engaging processes for employee transitions. Sage HR, while offering standard onboarding features, does not provide the same depth of integration in these areas.
  • Learning and Development: Sapling integrates seamlessly with Kallidus’ learning content and tools, making it an excellent choice for companies focused on continuous employee training and development. Sage HR does not offer integrated learning content but supports performance and goal management.
  • Expense Management: Sage HR includes features for tracking and managing employee expenses, a functionality not explicitly highlighted in Sapling.
  • Shift Scheduling: Sage HR provides robust scheduling capabilities, including drag-and-drop functionality for managing shifts, which is not a primary focus of Sapling's feature set.
  • Compliance Management: While both platforms support compliance, Sapling offers more extensive features to ensure adherence to regulations and policies, aligning with Kallidus’ broader HR capabilities.
  • People Operations: Sapling offers more comprehensive tools for managing the full scope of people operations, including lifecycle events and broader HR workflows, than Sage HR.

Pros and Cons

Sage HR

  • Pros:
  • User-friendly interface with easy navigation.
  • Comprehensive leave and shift management features.
  • Effective expense tracking and approval system.
  • Strong performance management tools.
  • Self-service capabilities enhance employee independence.
  • Detailed reporting for strategic HR insights.

  • Cons:
  • Lacks advanced onboarding and offboarding features.
  • No integrated learning and development tools.
  • Less robust compliance management compared to Sapling.


  • Pros:
  • Strong onboarding and offboarding automation supported by Kallidus expertise.
  • Seamless integration with learning and development content.
  • Comprehensive people operations management.
  • Advanced compliance management tools.
  • In-depth HR analytics and customizable reporting.
  • User-friendly design enhances overall user experience.

  • Cons:
  • Does not emphasize expense management.
  • Shift scheduling capabilities are less advanced.
  • Potential complexity due to extensive feature set.

Use Cases

  • Sage HR:
  • Ideal for small to medium-sized businesses looking for a straightforward, user-friendly HRIS tool.
  • Suitable for companies focused on improving leave, shift, and expense management.
  • Perfect for organizations seeking robust performance management without needing integrated learning tools.
  • Businesses that prioritize employee self-service and streamlined HR reporting.

  • Sapling:
  • Best suited for medium to large businesses with a strong focus on people operations and employee lifecycle management.
  • Ideal for companies that emphasize continuous learning and development through integrated content.
  • Perfect for organizations needing structured onboarding and offboarding processes.
  • Businesses that require advanced compliance management and comprehensive HR analytics.


When comparing Sage HR vs Sapling for HRIS use cases, each tool distinctly addresses specific business needs. Sage HR offers a user-friendly platform with strong features in leave, shift, and expense management, making it an excellent choice for smaller businesses seeking straightforward HR automation.

Sapling, with its robust onboarding, offboarding, and learning integration, is better suited for larger organizations or those prioritizing comprehensive people operations and compliance management. Its extensive feature set aligns well with businesses focused on continuous employee development and structured HR workflows.

Ultimately, choosing between Sage HR and Sapling depends on your organization's size, specific HR needs, and long-term goals. For straightforward, efficient HR management, Sage HR might be the preferred choice. For a deeper focus on onboarding, learning, and compliance, Sapling stands out as the more comprehensive solution.

Key takeaways 🔑🥡🍕

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