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June 6, 2024
XX min read

Square Payroll vs Proliant


  • In the bustling world of HR and payroll management, finding the right tool to streamline processes and ensure accuracy is crucial. Today, we will compare Square Payroll and Proliant, two notable players in the HRIS (Human Resource Information System) market. 
  • Square Payroll is an online payroll service trusted by small businesses, known for its user-friendly interface and seamless integration with other Square solutions. 
  • Proliant, on the other hand, offers a comprehensive suite of payroll and HR technology designed to balance service and technology, providing fully integrated, cloud-based tools that improve process efficiency and compliance.
  • Choosing the right HRIS tool is vital for businesses to manage their payroll and HR functions effectively while ensuring compliance and accuracy. This comparison will help you decide which platform best fits your organization’s needs.

Square Payroll Overview

Key Features

  • Ease of Use: Square Payroll is lauded for its intuitive interface, making it easy for small business owners to manage payroll without needing extensive training.
  • Seamless Integration: Easily integrates with Square payments and other Square products, allowing for a cohesive management experience.
  • Automated Tax Filing: Automatically calculates, files, and pays federal and state payroll taxes.
  • Direct Deposit: Provides quick and efficient direct deposit options for employees.
  • Employee Self-Service: Employees can view their pay stubs, manage their information, and request time off through a mobile-friendly interface.
  • Time Tracking: Integrates with Square’s time tracking tools, enabling employers to track hours worked seamlessly.
  • Benefits Management: Offers health insurance, retirement savings plans, and other benefits options for employees.

Proliant Overview

Key Features

  • Comprehensive HR Suite: Proliant offers a full suite of HR solutions, including payroll, benefits administration, and talent management.
  • Cloud-Based Platform: Provides a fully integrated, cloud-based solution that ensures secure and accessible data management.
  • Compliance Support: Helps manage compliance with federal, state, and local regulations, reducing the risk of penalties.
  • Data Analytics: Offers robust reporting and analytics tools to help businesses make informed decisions.
  • Employee Self-Service: Allows employees to access their data, view pay stubs, and manage personal information through a dedicated portal.
  • Time and Attendance: Integrated time and attendance management tools streamline scheduling and tracking.
  • Customer Support: Known for its dedicated customer service, providing businesses with the support needed to navigate the platform.


  • Payroll Management: Both Square Payroll and Proliant offer robust payroll management features, including direct deposit, tax filing, and comprehensive pay processing.
  • Employee Self-Service: Both platforms provide employees with self-service portals to manage their information, view pay stubs, and request time off.
  • Integration Capabilities: Square Payroll and Proliant both integrate with other business tools and platforms to streamline operations.
  • Compliance: Both tools ensure businesses stay compliant with federal and state regulations by automating tax calculations and filings.
  • Cloud-Based Solutions: Both platforms offer cloud-based solutions, ensuring data is accessible and secure from anywhere.


  • Target Audience: Square Payroll is tailored more towards small businesses, offering simplicity and ease of use, while Proliant serves a broader range of companies, including mid-sized organizations, with a comprehensive suite of HR tools.
  • Feature Set: Proliant offers a more extensive feature set, including talent management and data analytics, compared to Square Payroll's primary focus on payroll and benefits management.
  • Customer Support: Proliant is known for its dedicated customer service, providing extensive support, whereas Square Payroll relies more on its user-friendly design to reduce the need for support.
  • Pricing: Square Payroll operates on a pay-per-use pricing model, making it budget-friendly for small businesses, while Proliant offers more customized pricing plans based on the needs and scale of the business.
  • Time Tracking: While both offer time tracking, Proliant's time and attendance tools are more advanced and fully integrated into their broader HR suite.

Pros and Cons

Square Payroll

  • Pros:
  • Simple and intuitive interface
  • Seamless integration with other Square products
  • Automatic tax filing and direct deposit
  • Affordable pricing model for small businesses
  • Employee self-service available
  • Easy setup and minimal learning curve

  • Cons: 
  • Limited HR features beyond payroll
  • May not scale well for larger businesses
  • Dependence on Square ecosystem for maximum efficiency


  • Pros:
  • Comprehensive HR suite with payroll, benefits, and talent management
  • Robust reporting and data analytics tools
  • Excellent customer support
  • Integrated time and attendance management
  • Designed to scale with business growth
  • Strong compliance support

  • Cons:
  • May be overly complex for very small businesses
  • Higher cost compared to simple payroll solutions like Square Payroll
  • Longer setup and implementation process

Use Cases

Square Payroll

  • Ideal for Small Businesses: Perfect for small business owners who need a straightforward, affordable payroll solution. Its ease of use and integration with Square's payment system make it a convenient choice.
  • Businesses Using Square Ecosystem: Businesses already using Square for payments will benefit the most, as the integration creates a seamless financial management experience.
  • Simple Payroll Needs: Best suited for companies that primarily need payroll processing without the extensive HR features.


  • Growing Mid-Sized Businesses: Ideal for businesses that anticipate growth and need a scalable HRIS solution that can handle increasing complexity.
  • Comprehensive HR Management: Suitable for organizations looking for a complete HR management suite, including payroll, benefits administration, and talent management.
  • Data-Driven Decisions: Organizations that value robust data reporting and analytics to inform their HR and business decisions will benefit greatly.
  • Compliance Focused: Companies that need strong compliance support to navigate complex regulatory requirements will find Proliant advantageous.


  • Both Square Payroll and Proliant offer unique advantages as HRIS tools, each catering to different business needs. Square Payroll excels in providing a user-friendly, affordable payroll solution for small businesses, especially those within the Square ecosystem. Its intuitive design and easy integration make it a go-to choice for straightforward payroll management.
  • Proliant, with its comprehensive HR suite, provides a more extensive toolset for growing and mid-sized businesses. Its robust analytics, compliance support, and dedicated customer service make it a powerful platform for organizations looking to manage a wide range of HR functions efficiently.
  • For small businesses with simple payroll needs, Square Payroll is the clear choice for its simplicity and cost-effectiveness. However, for those seeking a scalable solution that offers in-depth HR management capabilities, Proliant stands out as the superior option. By understanding the specific needs and growth trajectories of your business, you can choose the HRIS tool that will best support your operational and HR goals.

Key takeaways 🔑🥡🍕

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