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June 6, 2024
XX min read

SuccessFactors vs Sapling


In today's digital landscape, organizations rely extensively on Human Resource Information Systems (HRIS) to streamline their HR functions. Two prominent tools in this category are SAP SuccessFactors and Sapling. SAP SuccessFactors offers a comprehensive Human Experience Management (HXM) suite that bridges core HR/payroll, talent management, HR analytics/workforce planning, and personalized employee experiences, helping both employees and companies excel. Meanwhile, Sapling, a Kallidus product, focuses on enhancing capabilities in onboarding, offboarding, core HR, and people operations, bolstered by Kallidus’ expertise in learning, performance, talent management, and learning content. This detailed comparison aims to help you discern which HRIS tool aligns best with your needs.

SAP SuccessFactors Overview

SAP SuccessFactors is a powerful HRIS tool that offers a suite of solutions designed to transform workforce management. It focuses on creating individualized experiences for employees, which in turn drives optimum business performance.

Key Features

  • Core HR and Payroll: Streamlines HR processes and ensures accurate and timely payroll.
  • Talent Management: Aids in recruiting, managing, and retaining top talent.
  • HR Analytics and Workforce Planning: Offers insightful data-driven analytics for strategic workforce planning.
  • Employee Experience Management: Enhances employee engagement and satisfaction through personalized experiences.
  • Learning and Development: Features robust learning management systems to facilitate ongoing employee development.
  • Succession Planning: Identifies and develops future leaders within the organization.

Sapling Overview

Sapling by Kallidus stands out for its strong focus on people operations and lifecycle management. It is particularly effective in onboarding and offboarding processes and is supported by an extensive suite of learning and talent management tools provided by Kallidus.

Key Features

  • Onboarding and Offboarding: Simplifies the onboarding process with automated workflows and efficient offboarding processes.
  • Core HR Management: Centralizes employee data and automates HR tasks.
  • People Operations: Enhances day-to-day HR operations with intuitive interfaces and automation.
  • Learning Management: Integrates with Kallidus’ learning solutions to offer training and development programs.
  • Performance Management: Tracks and manages employee performance seamlessly.
  • Employee Self-Service: Empowers employees to manage their information and processes.


Both SuccessFactors and Sapling are robust HRIS tools designed to streamline HR processes and improve employee management.

  • Employee Data Management: Both tools centralize employee information and automate HR tasks, reducing manual effort.
  • Talent Management: Offer tools for recruitment, development, and retention of employees.
  • Employee Experience: Both focus on enhancing the employee experience through various tools and functionalities.
  • Learning and Development: Provide comprehensive learning management systems to support ongoing employee training.


While there are many overlaps, each tool has unique offerings that set them apart.

  • Scope of Solutions: SuccessFactors offers a more extensive suite that includes payroll, HR analytics, and workforce planning. Sapling, while also comprehensive, is particularly strong in onboarding, offboarding, and people operations.
  • Integration with Learning Solutions: Sapling leverages Kallidus' robust learning management tools, whereas SuccessFactors offers an integrated learning management system as part of its suite.
  • User Interface and Experience: Sapling is known for its intuitive and user-friendly interface, making it particularly accessible for small to mid-sized companies. SuccessFactors, while powerful, has a steeper learning curve due to its wide range of functionalities.
  • Customization and Personalization: SuccessFactors provides more extensive customization options to tailor the user experience and workflows. Sapling, on the other hand, offers prebuilt workflows that are simple to implement but may offer less flexibility.

Pros and Cons

SAP SuccessFactors


  • Extensive suite covering all HR functions, including payroll.
  • Advanced analytics and workforce planning tools.
  • Highly customizable and scalable for large organizations.
  • Robust talent and succession planning features.


  • Steeper learning curve due to wide range of functionalities.
  • Higher cost, which may be prohibitive for smaller organizations.
  • Potential for over-complexity in smaller-scale implementations.



  • Strong focus on onboarding and offboarding with automated workflows.
  • User-friendly interface, ideal for small to mid-sized companies.
  • Seamless integration with Kallidus’ learning and performance management tools.
  • Cost-effective for smaller organizations.


  • Less comprehensive in payroll and HR analytics compared to SuccessFactors.
  • Limited customization options compared to SuccessFactors.
  • Might require additional tools for advanced HR analytics and workforce planning.

Use Cases

SAP SuccessFactors

Ideal for:

  • Large enterprises needing a comprehensive HR solution that spans payroll, talent management, HR analytics, and more.
  • Organizations requiring advanced analytics and workforce planning tools.
  • Businesses looking for extensive customization and flexible workflows.
  • Companies prioritizing employee development with a robust learning management system.


Ideal for:

  • Small to mid-sized companies looking for a user-friendly HRIS tool.
  • Organizations focusing on simplifying and automating the onboarding and offboarding process.
  • Businesses that benefit from seamless integration with learning and performance management tools.
  • Companies seeking a cost-effective solution without an extensive need for payroll and advanced analytics.


When choosing between SAP SuccessFactors and Sapling, it's essential to consider the specific needs of your organization. SuccessFactors is ideal for larger enterprises requiring a wide range of HR functionalities, extensive customization, and advanced analytics. It offers a comprehensive suite that integrates all aspects of HR management, making it suitable for organizations with complex HR needs.

On the other hand, Sapling is perfect for small to mid-sized companies focusing on efficient onboarding, offboarding, and people operations. Its user-friendly interface and seamless integration with learning and performance management tools make it an accessible and cost-effective solution for companies with simpler HR requirements.

Ultimately, your choice should align with your organization’s size, specific HR needs, and budget constraints. For those seeking a high-powered, customizable solution with a wide range of functionalities, SuccessFactors is the way to go. If you need a more straightforward, user-friendly tool that excels in onboarding and integration with learning solutions, Sapling is the better fit.

Key takeaways 🔑🥡🍕

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