It's no secret that employee engagement has been dipping over the last few years. In fact, according to Gallup, 17% of the workforce is comprised of actively disengaged employees. It's no surprise, then, that HR leaders are seeking to keep their teams engaged and productive.

Out of this situation, a new wave of tools has emerged to help companies solve these issues in new ways. Intranet software is one such tool. Well, 'modern intranet software' to be more specific. After all, intranets have been around for a while. But the market is now awash with fresh and innovative intranet solutions, with research showing that 55% of enterprises now prioritize AI-powered features in their selections.

In this guide, we'll explore the best intranet software solutions on the market today, outline must-have features, and share guidance on how to choose your team's ideal company intranet. Let's dive in!

What is intranet software?

An intranet software platform is a private, internal network that enables employees to communicate, collaborate, and access company information securely within an organization.

Modern intranet platforms serve as centralized digital hubs that provide:

• Company news and announcements: Keep all employees informed with updates and policy changes

• Document access: Centralized storage for organizational charts, policies, and resources

• Cross-team collaboration: Break down silos between departments and locations

Do people still use intranets? (Spoiler: Yes, and they're better than ever)

Yes! People still use intranets, and they're using them in smarter, more integrated ways than ever before. The old clunky portals that sat untouched for years? Those are out. Today's intranets are sleek, AI-powered, and deeply embedded in the tools your teams already rely on.

The shift to hybrid work and the explosion of SaaS tools have made intranets more important, not less, especially when the average employee switches between around 13 different applications daily. Employees need a single, trustworthy place to find information, ask questions, and stay informed. That's exactly what the modern intranet delivers.

What are the most important features of intranet software?

When evaluating intranet software, prioritize these essential features:

• Custom homepages and announcements

• Document storage and sharing

• Corporate directory

• Knowledge management capabilities

• Access controls and permissions

• App integrations

• Analytics and reporting

Homepage and announcements

A customizable homepage serves as your organization's digital front door, providing:

• Centralized news hub: Organization-wide updates and key resources in one place

• Targeted announcements: Leadership can push time-sensitive messages to all employees

Document storage and sharing

A central repository for storing, organizing, and sharing documents is a key reason companies invest in an intranet, as a well-designed system reduces time spent searching for information by up to 35%. However, with the volume of collaboration tools now starting to overwhelm workers, many companies now seek a knowledge repository that's accessible in employees' workflows–removing the need to open a new tab or log into a different portal.

Corporate directory

An up-to-date organizational chart with contact information, departments, locations and reporting structure is hugely valuable. It can help with internal communication, make it easy to identify experts, and improve cross-team collaboration. Leading intranet platforms integrate with HR systems so information is kept up to date, all the time.

Knowledge management

Knowledge bases, wikis, and online training modules allow companies to capture institutional knowledge that might otherwise be lost, with some companies seeing a 40% reduction in project completion times by centralizing this information. This is great for onboarding, ensuring consistency and reducing basic questions to IT and HR.

Access controls

Managing access and editing abilities is important for security and organizing information in an intranet. For example, HR documentation should only be visible to certain staff and sensitive information should only be available to team members who need to access it.

App integrations

With employees today using more tools daily—the average number of these tools for project management alone is over 10 per company—it's critical that an intranet has a wide range of integrations. The ability to embed everyday business applications like Office 365, G Suite, Salesforce, Dropbox and project management tools goes a long way to creating seamless workflows.

Analytics

An intranet is only as valuable as its adoption rate, a challenge highlighted by the 75% of CIOs who struggle to unlock data insights to measure the success of their cloud applications. Analytics provide insight into actual intranet usage patterns compared to assumed needs. This allows platforms to be fine-tuned over time, ensuring continued use across the organization.

At a glance: Top intranet software platforms for 2025

Feeling overwhelmed by the options? Here's a quick look at some of the leading intranet platforms and what makes them stand out. This will help you narrow down your choices before diving into the detailed reviews.

• Guru: Best for creating an AI-powered intranet built on a trusted Source of Truth—combining enterprise search, verified knowledge, and a connected company wiki.

• Workvivo: Best for a social-first approach to employee experience and engagement.

• Simpplr: Best for AI-driven personalization and measuring employee engagement.

• Microsoft SharePoint: Best for organizations deeply embedded in the Microsoft 365 ecosystem.

• Confluence: Best for technical teams that need robust documentation and wiki capabilities.

Top 17 intranet software platforms

1. Guru
Guru goes beyond a traditional employee intranet by serving as your company’s AI Source of Truth—combining modern intranet features with verified knowledge, AI search, and wiki capabilities in one governed platform.

Instead of static pages, Guru delivers a living, intelligent intranet experience where every announcement, update, and piece of knowledge stays accurate and accessible across your organization. Teams can customize their intranet homepage to spotlight key updates, track engagement, and surface knowledge that’s always verified and permission-aware.

Employees can capture and access information instantly from Slack, Teams, or any web-based app—without breaking their workflow. And with HRIS syncs and MCP/API integrations, Guru connects people, profiles, and processes securely across your tech stack.

Top integrations include Slack, Teams, Workato, Zapier, BambooHR, HiBob, and Sage—keeping your intranet current, personalized, and seamlessly connected to your company’s trusted knowledge layer.

2. Workvivo
Workvivo is an employee experience platform designed to improve company culture by unifying communication, engagement, and analytics features into a single app. Designed to build connections between distributed teams, Workvivo empowers employees to have a voice while providing oversight to senior leaders.

Key value propositions include less distraction and greater engagement through a familiar social interface, fast adoption and integration with existing tools, and content analytics to understand audience behavior.

3. Simpplr
Simpplr is an AI-powered employee experience platform used by companies to boost engagement and productivity. The software provides personalized experiences designed to inspire teams whether they have an in-office, hybrid, or fully remote workforce.

Core capabilities include no-code integrations, smart search, and prescriptive analytics, all of which are designed to help companies improve employee engagement across their entire organization.

4. Jive
Jive provides an interactive intranet platform that connects employees to the information and people they need to excel at their jobs. Jive is intranet collaboration software, integrating fragmented systems into one common environment accessible via desktop and mobile.

Capabilities like sentiment analytics, urgent notifications, and adaptive intelligence aim to proactively connect employees to vital resources—all with a view to helping companies harness their collective knowledge to gain a competitive edge.

5. Happeo
Happeo is a next-generation intranet software platform that helps teams manage knowledge sharing and internal communication in a unified workspace. It offers page builders with templates and integrations with popular tools like Gmail, Google Drive, and more to help companies keep employees informed, aligned, and productive.

Key features include native mobile apps for on-the-go connectivity, social networking capabilities to facilitate free flow of information across the organization, and smart search to surface relevant content from internal and external sources.

6. Confluence
Atlassian's Confluence is a popular tool for creating and organizing company knowledge. While often categorized as a team workspace or wiki, many companies use Confluence as their intranet due to its collaborative features and integrations with tools like Jira, Trello, and Slack.

It excels in technical environments and is a solid choice for documentation-heavy teams who prioritize knowledge sharing over internal comms.

7. LumApps
LumApps is an employee experience platform that aims to boost workforce engagement, collaboration, and productivity. Its web and mobile apps are built to help organizations provide a personalized, media-rich experience to every employee, including frontline and remote workers, tailored to their role, location, language, and device.

LumApps seeks to improve collaboration by empowering employees to easily share knowledge via rich community spaces, videos, and more. It also guides workers through key moments like onboarding with integrated journeys.

8. Blink
Blink is an employee engagement software solution designed specifically for frontline workers, whose mobile-first approach can boost engagement rates by 60% compared to desktop-only systems. Its mobile-first platform offers features like chat messaging with searchable history, document sharing, customizable activity feeds, and team calendars.

Blink integrates with apps like Office 365 to offer a unified search and task management experience. With robust security features like AES-256 encryption and multi-factor authentication, Blink keeps data safe while facilitating communication and collaboration.

9. Igloo
Igloo offers a digital workplace platform that seeks to enhance communication, collaboration, and culture of distributed workforces. Its cloud-based solution serves as a digital hub that aims to boost employee productivity regardless of location—whether in corporate offices, remote sites, using mobile devices, or working from home.

The platform integrates with popular tools to create a centralized destination for all employees, all with a view to creating more engaged teams.

10. Microsoft Viva Engage
Microsoft Viva brings together communications, knowledge, learning, resources, and insights into an integrated employee experience platform. Embedded within Microsoft Teams, Viva aims to break down silos and help employees connect, find information, develop skills, and measure engagement.

Key capabilities include Viva Connections for company news and resources, Viva Learning for training content, Viva Topics for access to organizational knowledge, and Viva Insights to provide analytics on collaboration patterns and work trends.

11. SharePoint
Microsoft SharePoint is a well-established intranet and collaboration tool used by organizations around the world. It offers powerful document management, customizable team sites, and native integration with Microsoft 365, making it a go-to choice for organizations already embedded in the Microsoft ecosystem.

SharePoint is particularly strong when it comes to managing structured content and workflows at scale, but may require IT support to customize and maintain.

12. Unily
Unily is an employee experience platform focused on delivering personalized, engaging intranet experiences across global organizations. With a sleek interface and features like targeted communications, multilingual content delivery, and drag-and-drop page building, Unily helps teams connect and align across regions and departments.

It also includes robust analytics and integrates with Microsoft 365, Google Workspace, Salesforce, and more.

13. Staffbase
Staffbase is an intranet platform purpose-built for internal communications, especially for companies with large numbers of non-desk or frontline workers. It includes features like personalized news feeds, mobile-first access, surveys, and messaging.

One of its standout strengths is branded employee apps that extend communication reach even in distributed environments.

14. Interact
Interact is a flexible intranet solution designed to help organizations streamline communication and build a culture of transparency and collaboration. With its intelligent search, personalized content targeting, and out-of-the-box integrations, Interact makes it easier for employees to access relevant information fast.

It's often praised for ease of use, especially for content creators and admins managing the intranet day-to-day.

15. Haystack
Haystack is a modern, lightweight intranet platform designed to unify communication, documentation, and team resources into a clean, customizable hub. Known for its intuitive UX and fast deployment, Haystack helps companies share updates, create org charts, and centralize access to tools—all with minimal administrative overhead.

It's especially popular with growing companies looking for a scalable alternative to legacy intranet solutions.

16. Axero
Axero is an all-in-one intranet and digital workplace platform that brings communication, collaboration, and knowledge management into one place. Teams use Axero to create structured content, manage documents, and engage employees through social-style features like likes, comments, and activity streams.

Its modular design allows businesses to scale capabilities as their needs evolve.

17. ThoughtFarmer
ThoughtFarmer positions itself as a people-first intranet, focusing on ease of use and employee engagement. It blends traditional intranet features—like news publishing, directories, and document sharing—with modern design and social collaboration tools.

Organizations also appreciate its hybrid deployment model (cloud or on-premise) and strong support for multilingual content.

How to choose the best intranet software for your organization

Selecting the right intranet platform requires evaluating three critical factors:

• Workflow alignment: Integration with your existing tools and processes

• Scalability: Ability to grow with your organization

• Security: Enterprise-grade permissions and access controls

Follow these best practices during your selection process:

Identify must-have features

Start by gathering stakeholder input to identify must-have features:

• Core capabilities: Document storage, search, corporate directory, and analytics

• Communication tools: News feeds, announcements, and targeted messaging

• Integration needs: Connections to existing software and customizable homepages

• Security requirements: Access controls and permission management

Evaluate total cost of ownership

Don't just look at license fees in the vendor quote. Calculate the total cost of ownership including implementation services, change management training, platform upgrades, customizations, and ongoing support. A lower-cost platform could require more IT resources for configuration and increase operational costs over time.

Define success metrics

Align on what success looks like for the intranet early in the buying journey. Identify key adoption, engagement, and performance metrics aligned to specific business goals like improving company communications, increasing productivity, or reducing operational costs. This serves as the baseline for measuring ROI.

Your intranet software should work as hard as your team

Choosing the right intranet software isn't just about checking boxes on a feature list—it's about giving your team a better way to connect, collaborate, and stay aligned every single day. And now that you've seen what's possible, you're in a much stronger position to find a solution that fits the way your organization works.

Whether you're looking to boost employee engagement, surface buried knowledge, or finally bring all your tools together in one place, the right intranet can be a game-changer, with research showing benefits like 15% higher employee retention and 20% faster time-to-market.

Want to see what that looks like in action? Watch our demo to explore how Guru combines AI-powered search, a modern intranet, and a verified company wiki—all in one powerful platform.