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June 6, 2024
XX min read

Breathe vs IntelliHR


When selecting an HRIS (Human Resource Information System) tool, it's crucial to choose one that aligns with your organization's specific needs and goals. Breathe and IntelliHR are two prominent players in this field, each offering a unique set of features and benefits tailored to streamline human resource processes.

Breathe is a multi-award-winning, simple, and secure people management software designed primarily for SMEs in the UK and Australia. It helps businesses move their core people processes online, saving time and offering peace of mind wherever employees are working.

IntelliHR, a Humanforce company, is an intelligent people platform that revolutionizes human resources management globally. It empowers HR leaders to foster inclusive, engaging, high-performing, and aligned workplace cultures, especially suited for today's hybrid work environment. With its cloud-based platform, IntelliHR enhances employee engagement, performance, and retention for hundreds of organizations and over 70,000 users worldwide.

Comparing these tools helps identify the best fit for your organization based on key features, similarities, differences, pros, cons, and use cases.

Breathe Overview

Breathe is renowned for its simplicity and security in managing people processes online. It targets small to medium-sized enterprises in the UK and Australia, offering a user-friendly interface that streamlines various HR functions.

Key Features

  • Employee Database: Centralized repository for all employee information, ensuring easy access and management.
  • Leave Management: Simplifies the request, approval, and tracking of employee leave.
  • Performance Management: Tools for setting goals, conducting appraisals, and tracking employee performance.
  • Document Management: Secure storage for important HR documents with easy retrieval.
  • HR Reporting: Comprehensive reporting capabilities to provide insights into various HR metrics.
  • Onboarding: Efficient onboarding process to integrate new hires smoothly.
  • Payroll Integration: Seamless integration with payroll systems to ensure accurate and timely compensation.

IntelliHR Overview

IntelliHR is designed to cater to a global market, focusing on enhancing employee engagement, performance, and retention through its intelligent people platform. It fits well into hybrid work environments and supports HR leaders in fostering high-performing workplace cultures.

Key Features

  • Advanced Analytics: Robust data-driven capabilities to track and analyze HR metrics in real-time.
  • Employee Engagement: Tools to monitor and improve employee engagement through surveys and feedback.
  • Performance Management: Comprehensive performance management suite for continuous feedback and performance reviews.
  • Recruitment and Onboarding: Streamlined recruitment process and efficient onboarding
  • Learning and Development: Supports employee growth and development through training programs.
  • Compliance Management: Ensures adherence to regulatory requirements across different regions.
  • Integration Capabilities: Best-of-breed integrations with other business systems enhancing operational efficiency.


Both Breathe and IntelliHR are designed to enhance people management processes with a focus on efficiency and a user-friendly experience. They both offer:

  • Employee Data Management: Centralized databases for easy access to employee records.
  • Performance Management: Capabilities to monitor and enhance employee performance.
  • Leave and Absence Management: Tools to handle leave requests and track absences effortlessly.
  • Onboarding: Efficient onboarding processes to integrate new hires smoothly.
  • HR Reporting: Comprehensive reporting features to provide valuable insights into HR metrics.
  • Document Management: Secure storage and easy retrieval of HR documents.


Pricing Model

  • Breathe: Typically offers tiered pricing plans based on the number of employees managed.
  • IntelliHR: Offers custom pricing models typically suited for larger organizations with a global presence.

Target Market

  • Breathe: Primarily targets SMEs in the UK and Australia.
  • IntelliHR: Caters to a global market with a focus on medium to large enterprises and organizations with hybrid work models.

Advanced Features

  • Breathe: Focuses on essential HR functions with straightforward implementation.
  • IntelliHR: Includes advanced features like employee engagement tools, learning & development modules, and robust analytics.

User Interface

  • Breathe: Known for its simple and intuitive user interface, making it accessible for small businesses.
  • IntelliHR: Offers a comprehensive and dynamic user interface tailored for complex HR operations.

Integration Capabilities

  • Breathe: Integrates with essential business tools, maintaining simplicity.
  • IntelliHR: Provides extensive integration capabilities with a wide range of business software, enhancing its utility in diverse environments.

Pros and Cons



  • Simple and intuitive design ideal for small to medium-sized businesses.
  • Affordable pricing with various plans catering to different business sizes.
  • Comprehensive leave and absence management.
  • Efficient employee onboarding and document management features.
  • Secure and compliant with data protection regulations in the UK and Australia.


  • Limited advanced features compared to more comprehensive HRIS platforms.
  • Primarily focuses on essential HR functions, which might be insufficient for larger organizations.
  • Integration capabilities not as extensive as some competitors.



  • Robust data-driven analytics for real-time HR metrics tracking.
  • Comprehensive engagement tools to monitor and improve employee satisfaction.
  • Advanced performance management suite with continuous feedback.
  • Flexible integration capabilities with various business systems.
  • Designed for global use, accommodating diverse regulatory requirements.


  • Higher cost, especially for smaller organizations.
  • More complex setup and implementation process.
  • Might be overwhelming for businesses looking for basic HR functionalities.

Use Cases


Breathe is ideal for small to medium-sized enterprises in the UK and Australia looking for a straightforward and affordable HRIS tool. It suits businesses that need to:

  • Centralize employee data management.
  • Streamline leave and absence management.
  • Conduct basic performance reviews and goal setting.
  • Facilitate quick and efficient onboarding processes.
  • Maintain secure storage for HR documents.


IntelliHR caters to medium to large enterprises, especially those with hybrid work environments or a global presence. It is best suited for businesses that aim to:

  • Leverage advanced analytics for real-time HR insights.
  • Improve employee engagement and retention through feedback and surveys.
  • Conduct detailed performance management and continuous feedback sessions.
  • Integrate HR processes with various business systems for enhanced productivity.
  • Ensure compliance with diverse regulatory requirements across different regions.


In comparing Breathe and IntelliHR, it's clear that each tool serves distinct market needs and organizational sizes. Breathe is best for SMEs in the UK and Australia that require an affordable, intuitive, and feature-rich HRIS to manage essential HR functions efficiently. Its simplicity ensures quick implementation and ease of use, making it a perfect fit for smaller teams.

On the other hand, IntelliHR stands out as a comprehensive and advanced HRIS suitable for medium to large enterprises, especially those operating in hybrid work models globally. Its robust analytics, extensive integration capabilities, and detailed performance and engagement tools make it ideal for organizations aiming to foster high-performing workplace cultures and gain meaningful insights from HR data.

When choosing between Breathe and IntelliHR, consider your organization's size, budget, complexity of HR needs, and the level of functionality required. Breathe offers a cost-effective solution for essential HR processes, while IntelliHR provides a more sophisticated platform with advanced features for larger and more dynamic business environments.

Key takeaways 🔑🥡🍕

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