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June 6, 2024
XX min read

Charlie vs Sapling


Choosing the right HRIS tool is critical for businesses seeking to streamline their HR processes, improve employee experience, and maintain efficient operations. In this comparison, we'll evaluate two prominent HR software tools: Charlie and Sapling. Charlie is a cloud-based HR solution designed to simplify all HR processes, from onboarding new hires to managing time off and running productive reviews. On the other hand, Sapling leverages Kallidus’ expertise to enhance its capabilities in onboarding, offboarding, core HR, and people operations. This comparison will help you determine which tool is best suited for your business needs.

Charlie Overview

Charlie is designed with simplicity and efficiency in mind, making it an ideal HR solution for small to medium-sized businesses. The holistic system it provides covers a broad spectrum of HR needs, from onboarding to professional HR advice, all in one place.

Key Features

  • Onboarding: Seamless onboarding process to help new hires integrate quickly and effectively.
  • Time Off Management: Easy booking and management of employee time off.
  • Document Storage: Centralized storage for all company documents, ensuring easy access and organization.
  • Performance Reviews: Tools to run productive performance reviews, enhancing employee development and feedback.
  • HR Advice: Access to professional HR advice, helping companies navigate complex HR issues.
  • User-Friendly Interface: Simple and intuitive interface designed for ease of use.
  • Compliance Management: Features to help maintain legal compliance and manage risks. 

Sapling Overview

Sapling is a robust HR platform under the Kallidus umbrella, known for its comprehensive onboarding, offboarding, and core HR functionalities. Kallidus' strength in learning, performance, and talent management further augments its capabilities, offering a well-rounded solution for growing businesses.

Key Features

  • Onboarding and Offboarding: Streamlined processes for both onboarding new employees and offboarding departing ones.
  • Core HR: Comprehensive core HR functionality that includes employee records, workflows, and more.
  • People Operations: Tools to enhance people operations, ensuring smooth HR workflows and processes.
  • Learning and Performance Management: Integration with Kallidus products for performance tracking and management.
  • Talent Management: Features to manage the entire talent lifecycle, from recruitment to retention.
  • Custom Workflows: Ability to create custom workflows tailored to specific business needs.
  • Integration Capabilities: Seamless integration with various other tools and systems for enhanced functionality.


Both Charlie and Sapling excel as HRIS tools designed to streamline HR processes and improve efficiency within businesses. Here are the key similarities between the two:

  • Onboarding: Both platforms offer comprehensive onboarding features to help new hires get up to speed quickly.
  • Core HR Functions: Each tool includes essential HR functions such as employee records management, time off management, and compliance management.
  • Centralized Document Storage: Both provide solutions for storing and managing crucial company documents in a centralized location.
  • User-Friendly Interface: Aimed at enhancing user experience, both have easy-to-navigate interfaces.
  • Integration Capabilities: Charlie and Sapling can integrate with other software tools, although specific integration partners may vary.


While Charlie and Sapling share various similarities, there are notable differences that set them apart:

  • Integration with Kallidus: Sapling benefits from Kallidus' experience in learning, performance, and talent management, providing a stronger focus on these areas compared to Charlie.
  • Offboarding: Sapling offers a more comprehensive offboarding process, whereas Charlie’s focus is more on general HR tasks.
  • Custom Workflows: Sapling allows for more customization with workflows, giving it an edge in flexibility over Charlie.
  • HR Advice: Charlie includes access to professional HR advice as a core feature, which is not explicitly highlighted for Sapling.
  • Target Market: Charlie is geared more toward small to medium-sized businesses seeking a straightforward HR solution, while Sapling is suitable for businesses looking for a more integrated and scalable HR platform.

Pros and Cons



  • User-friendly and intuitive interface
  • Comprehensive onboarding and time off management features
  • Access to professional HR advice
  • Centralized document storage
  • Cost-effective for small to medium-sized businesses


  • Limited custom workflow capabilities compared to Sapling
  • Less focus on performance and learning management features
  • Might not scale as effectively for larger enterprises



  • Comprehensive onboarding and offboarding processes
  • Advanced core HR functions with custom workflow options
  • Integration with Kallidus for learning, performance, and talent management
  • Suitable for businesses seeking to scale
  • Robust integration capabilities


  • May have a steeper learning curve for new users
  • Potentially higher costs due to its extensive feature set
  • Less emphasis on providing direct HR advice

Use Cases

Charlie and Sapling cater to different business needs and scenarios. Here are ideal use cases for each:


  • Small to Medium-Sized Businesses: Companies looking for an easy-to-use, holistic HR solution.
  • Basic HR Needs: Businesses that need efficient onboarding, time off management, and document storage.
  • Cost-Effective Solutions: Organizations seeking a cost-effective yet comprehensive HR tool.
  • Professional HR Guidance: Ideal for businesses that benefit from access to professional HR advice.


  • Growing Companies: Businesses that are scaling and need advanced HR functionalities.
  • Complex HR Operations: Companies requiring custom workflows and a comprehensive offboarding process.
  • Integrated Talent Management: Organizations looking for integration with learning, performance, and talent management tools.
  • Higher Volume Operations: Suitable for businesses that manage a large workforce and need robust integration capabilities.


Both Charlie and Sapling offer powerful HRIS tools with distinctive features and benefits. Charlie stands out for its simplicity, affordability, and ease of use, making it an excellent choice for small to medium-sized businesses with straightforward HR needs. On the other hand, Sapling excels with its advanced core HR functions, custom workflows, integration capabilities, and the backing of Kallidus' expertise in learning and talent management, making it ideal for growing companies with more complex HR requirements.

When choosing between Charlie and Sapling, consider your business size, specific HR needs, and growth plans. If you prioritize user-friendliness and access to professional HR advice at a lower cost, Charlie may be the better fit. However, if you need a scalable solution that offers extensive customization and robust integration with performance and talent management systems, Sapling is likely the better option.

Key takeaways 🔑🥡🍕

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