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June 6, 2024
XX min read

How to Use Breathe: A Comprehensive Guide


Breathe is a multi-award-winning simple and secure people software designed to help UK and Australian SMEs streamline their core HR and people processes by moving them online. By utilizing Breathe, businesses save time, gain peace of mind, and enable smooth operations regardless of their working environment. 

In the modern workplace, managing HR tasks and employee information efficiently is crucial for business success. Breathe offers an intuitive platform that empowers organizations to handle a range of HR functions seamlessly, ensuring compliance, improving employee engagement, and facilitating strategic decision-making.

Who is Breathe for

Breathe is tailored for small to medium-sized enterprises (SMEs) in the UK and Australia who aim to modernize their HR processes. It is ideal for:

  • HR Managers and Teams looking to reduce administrative burdens and improve accuracy.
  • Business Owners and Directors who need to ensure compliance and keep a finger on the pulse of their workforce.
  • Employees who seek a transparent and efficient system for managing their personal information and HR-related tasks.

Key features

Breathe boasts a comprehensive suite of features and functionalities designed to meet the needs of modern SMEs:

HR Management

Effortlessly manage employee records, contracts, and personal information. Breathe's HR management feature ensures that all essential data is securely stored and easily accessible, saving time and reducing errors.

Performance Management

Track employee performance through customizable review cycles and templates. This feature helps managers and employees stay aligned on goals and provides a structured approach to performance reviews, fostering a culture of continuous improvement.

Absence Management

Accurately track and manage employee absences, including holidays, sick leave, and other time-offs. The absence management feature allows for transparent and fair leave allocation, ensuring that teams remain productive and balanced.


Streamline the recruitment process with tools to manage job postings, applications, and candidate information. Breathe's recruitment feature helps businesses attract and hire the best talent efficiently and effectively.


Generate insightful reports on various HR metrics, such as absence trends, performance reviews, and employee demographics. The reporting feature supports data-driven decision-making, helping businesses identify areas for improvement and track progress over time.

Document Management

Store and manage important HR documents securely in one place. Breathe's document management feature ensures compliance with regulatory requirements and provides easy access to necessary documentation for both employees and managers.

Employee Self-service

Empower employees to manage their personal information, request time off, and access important documents. This self-service feature reduces the administrative load on HR teams and enhances employee satisfaction.

Best use cases

Breathe excels in numerous scenarios, providing significant benefits to different teams and industries:

HR Teams

For HR teams, Breathe simplifies the management of employee records, performance reviews, and compliance with labor laws. By automating routine tasks, HR professionals can focus on strategic activities that drive business growth.

Remote Workplaces

In remote work environments, Breathe ensures that HR processes continue smoothly, enabling employees to access essential services and information from anywhere. This increases flexibility and supports a productive remote workforce.

Fast-growing Companies

Fast-growing companies benefit from Breathe's scalable platform, which can handle increasing numbers of employees and complexity in HR tasks. The software grows with the business, preventing bottlenecks and maintaining efficiency during expansion.

Regulated Industries

Industries with strict regulatory requirements, such as healthcare and finance, can rely on Breathe to ensure compliance with data protection and employment laws. The software's robust security and document management features provide peace of mind for businesses operating in these sectors.

Getting started

  1. Sign Up: Visit Breathe's website and sign up for a free trial or subscription plan that suits your business needs.
  2. Setup Company Profile: Enter your company details, including name, address, and contact information.
  3. Invite Employees: Add your employees to the system by entering their names, job titles, and email addresses. They will receive an invitation to join Breathe.
  4. Customize Settings: Configure settings such as absence policies, performance review templates, and document storage preferences.
  5. Add Records: Import or manually enter employee records, including personal information, contracts, and employment history.
  6. Train Your Team: Provide training to your HR team and employees on how to use Breathe. Utilize the help center and support resources available on the Breathe website.
  7. Start Using: Begin managing HR tasks, tracking performance, and generating reports using Breathe's intuitive interface.

Tips and best practices

To maximize the benefits of Breathe, consider the following tips and best practices:

  • Regular Updates: Keep employee records and company policies up to date to ensure accuracy and compliance.
  • Employee Engagement: Encourage employees to utilize the self-service portal for managing their information and requesting time off. This promotes transparency and reduces HR workload.
  • Data Security: Make use of Breathe's secure document management feature to store sensitive information safely. Regularly review access permissions to maintain data integrity.
  • Performance Reviews: Schedule regular performance reviews and use customizable templates to provide structured feedback. This fosters a culture of continuous improvement and aligns employee goals with business objectives.
  • Reporting: Leverage the reporting feature to gain insights into HR metrics and identify trends. Use this data to inform strategic decisions and address areas of concern promptly.
  • Integration: Integrate Breathe with other business tools and systems to streamline workflows and enhance productivity.

Integration with Guru

Breathe seamlessly integrates with Guru, further enhancing its functionality through powerful AI-driven search capabilities. Guru's AI search allows users to instantly find information stored within Breathe, making HR processes even more efficient.

Benefits of using Breathe with Guru’s AI search

  • Instant Access to Information: Employees can quickly locate HR documents, policies, and personal records without having to navigate through multiple systems.
  • Improved Efficiency: By integrating Breathe with Guru, businesses can save time on information retrieval and reduce dependency on HR teams for routine queries.
  • Single Source of Truth: Maintain a single source of truth for all HR information, ensuring consistency and accuracy across the organization.
  • Enhanced Collaboration: Guru's AI search facilitates better collaboration by enabling team members to share and access information easily, regardless of their location.


Breathe is a powerful and user-friendly people software that helps UK and Australian SMEs streamline their HR processes, save time, and enhance productivity. Its wide range of features, including HR management, performance tracking, and recruitment, make it an essential tool for modern businesses.

By integrating Breathe with Guru, businesses can further enhance their efficiency through AI-driven search capabilities, ensuring quick access to information and supporting seamless collaboration. We encourage you to try Breathe and experience the benefits of a streamlined HR process combined with the power of Guru for enhanced productivity and peace of mind.

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