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June 6, 2024
XX min read

How to Use Justworks: A Comprehensive Guide

Introduction

Justworks is a powerful and flexible multi-product solution that offers a wide array of tools including global payroll, benefits, compliance support, time tracking, HR tools, and more. Backed by award-winning support from HR-certified experts, Justworks is designed to streamline and simplify complex administrative tasks for businesses. In a rapidly evolving workplace where efficiency and compliance are paramount, Justworks stands out as an essential tool for organizations looking to optimize their operations.

Who is Justworks for

Justworks is ideal for small to medium-sized businesses (SMBs) that need a comprehensive and easy-to-use platform for managing their payroll, benefits, human resources, and compliance needs. It caters to various roles within an organization, such as HR professionals, operations managers, finance teams, and business owners who seek to:

  • Streamline HR and payroll operations
  • Ensure compliance with evolving regulations
  • Provide competitive benefits packages
  • Enhance operational efficiencies

Key features

Justworks boasts several key features that cater to the diverse needs of modern businesses:

Global Payroll Management  

Justworks simplifies payroll processes across different regions. It handles tax filings, benefits deductions, and direct deposits, ensuring accuracy and timeliness.

Benefits Administration  

The platform offers a range of benefits, from health insurance to retirement plans. It allows businesses to offer competitive benefits packages, attracting and retaining top talent.

Compliance Support  

Stay compliant with federal, state, and local regulations easily. Justworks keeps track of legislative changes and ensures your business adheres to the latest compliance requirements.

Time and Attendance Tracking  

Track employee time and attendance seamlessly. It integrates with payroll systems to ensure accurate timekeeping and wage calculations.

HR Tools  

From hiring to onboarding and performance management, Justworks provides a suite of HR tools to manage the employee lifecycle effectively.

Employee Self-Service  

Employees can access their payroll information, benefits details, and submit time-off requests through a user-friendly portal, reducing administrative overhead.

HR Consulting  

Leverage expert advice from HR-certified professionals to navigate complex employment issues and improve HR practices within your organization.

Best use cases

Justworks excels in various scenarios, offering tailored solutions for different industries and team functions:

Startups and Small Businesses  

Ensure smooth payroll processing, benefits administration, and compliance management, allowing founders to focus on growing their business.

Remote Teams  

With its robust time tracking and payroll features, Justworks is well-suited for managing remote employees spread across different locations.

Retail and Hospitality  

Handle high turnover rates and seasonal employment with ease, thanks to efficient onboarding processes and flexible benefits options.

Tech Companies  

Offer competitive salary packages and benefits to attract top talent in a highly competitive industry.

Nonprofits  

Manage grants and restricted funds effortlessly by ensuring accurate payroll and compliance tracking.

Getting started

Getting started with Justworks is straightforward. Follow these simple steps:

  1. Sign Up  

   Visit the Justworks website and create an account by providing your business details.

  1. Onboard Your Team  

   Add your employees' information, including personal details, salary info, and benefits selections.

  1. Set Up Payroll  

   Configure payroll settings such as pay schedules, payment methods, and tax information.

  1. Choose Benefits  

   Select from a variety of health insurance plans, retirement options, and other benefits that suit your employees’ needs.

  1. Integrate Time Tracking  

   Set up time and attendance tracking to ensure accurate payroll processing.

  1. Customize HR Tools  

   Configure HR tools for onboarding, performance management, and other HR functions.

Tips and best practices

Maximize the benefits of Justworks with these practical tips:

  • Regularly Update Employee Information  

  Ensure that all employee details, including salary and benefits info, are up-to-date to avoid payroll inaccuracies.

  • Utilize the Employee Self-Service Portal  

  Encourage employees to use the self-service portal to access information and submit requests, reducing administrative overhead.

  • Track Legislative Changes  

  Stay informed about changes in compliance and regulations to ensure your business remains compliant.

  • Conduct Regular Reviews  

  Regularly review your payroll, benefits, and HR practices to identify areas for improvement.

  • Engage with HR Consulting Services  

  Take advantage of expert advice from Justworks' HR professionals to address complex HR issues.

Integration with Guru

Justworks seamlessly integrates with Guru, creating a powerful combination for managing your company’s information and automating workflows. Guru’s AI search capabilities enhance the functionality of Justworks in several ways:

  1. Contextual Information Retrieval  

   Users can leverage Guru to access Justworks documentation and HR policies with ease, using natural language search.

  1. Centralized Knowledge Management  

   Guru acts as a single source of truth, storing all essential information regarding payroll processes, benefits options, and compliance guidelines.

  1. Informed Decision-Making  

   By integrating Guru, you can ensure that all employees have the latest and most accurate information, reducing the chances of errors and improving decision-making.

  1. Proactive Information Delivery  

   Guru can proactively deliver relevant information to employees as they navigate through Justworks, making onboarding and daily operations smoother.

Conclusion

Justworks is an indispensable tool for businesses aiming to streamline their HR, payroll, and compliance processes. Its comprehensive feature set, combined with robust support from HR-certified experts, ensures that your business operates smoothly and remains compliant with regulations. By integrating Justworks with Guru, you can further enhance productivity and make informed decisions with ease. Get started with Justworks today and experience the benefits of a powerful, integrated HR and payroll solution.

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