Back to Reference
No items found.
Search everything, get answers anywhere with Guru.
Watch a demoTake a product tour
June 6, 2024
XX min read

How to Use Sesame: A Comprehensive Guide


In today's fast-paced business environment, human resources departments face the challenge of managing complex and routine tasks efficiently. This is where Sesame HR shines. It is a software solution designed to digitize and automate the routine processes of HR departments. By simplifying and automating these tasks, Sesame HR allows managers, executives, and HR professionals to save time and focus on improving the employee experience.

The role of Sesame HR in the modern workplace cannot be overemphasized. It transforms HR management by replacing manual processes with automated workflows, thereby increasing productivity and accuracy. This guide will provide an in-depth overview of Sesame HR, its features, practical use cases, and how to get started.

Who is Sesame HR for

Sesame HR is ideal for a wide range of users who are looking to streamline and improve their HR processes. The primary target audience includes:

  • HR Managers: Streamline HR processes, manage employee data efficiently, and focus on strategic HR initiatives.
  • Executives: Gain insights into workforce metrics and improve decision-making with accurate data.
  • Managers: Simplify approval processes and enhance team management.
  • HR Administrators: Reduce workload and improve accuracy in HR tasks.
  • Small to Medium-sized Enterprises (SMEs): Automate HR processes without the need for extensive resources.

Key features

Employee Self-Service

Sesame HR offers a robust self-service portal where employees can access and update their own information, request time off, and view company announcements. This reduces the administrative burden on HR departments and empowers employees.

Time and Attendance Management

The software includes advanced time and attendance tracking features. Managers can easily monitor employee attendance, manage shift schedules, and handle time-off requests. 

Performance Management

Sesame HR simplifies performance reviews by providing tools for setting goals, giving feedback, and tracking employee progress over time. This helps in identifying top performers and areas needing improvement.

Document Management

The platform includes a secure document repository where HR can store and manage employee documents, contracts, and other important files. This centralizes all documentation, making it easy to find and manage.

Payroll Integration

Sesame HR can integrate with payroll systems to streamline salary and benefits administration. It ensures compliance and timely payments without manual data entry.

Recruitment and Onboarding

The recruitment module helps in managing job postings, applications, and candidate evaluations. The onboarding feature ensures a smooth transition for new hires with automated workflows.

Analytics and Reporting

The software provides detailed analytics and reporting capabilities, allowing HR to gain insights into various aspects of workforce management, from attendance trends to performance metrics.

Best use cases

Scenario 1: Hiring and Onboarding New Employees

HR teams can use Sesame HR to streamline the hiring and onboarding process. The recruitment module automates job postings and manages candidate applications efficiently. Once a candidate is hired, the onboarding workflow ensures a smooth transition with tasks and document completion tracked in the system.

Scenario 2: Managing Remote Teams

For companies with remote workers, Sesame HR is an invaluable tool in managing time and attendance. Employees can clock in/out from any location, and managers can track attendance and productivity remotely. 

Scenario 3: Performance Reviews and Feedback

Performance management tools in Sesame HR help managers to conduct regular performance reviews and give feedback, fostering a culture of continuous improvement within the organization.

Scenario 4: Payroll Processing

Integrate Sesame HR with payroll systems to automate the payroll process, ensuring accuracy and compliance. This is particularly beneficial for companies with complex payroll requirements.

Getting started

  1. Sign Up and Setup:
  • Visit the Sesame HR website and sign up for an account.
  • Follow the guided setup wizard to enter your company information and configure basic settings.

  1. Customize Settings:
  • Set up your company’s organizational structure within Sesame HR.
  • Customize user roles and permissions based on team responsibilities.


  1. Adding Employees:
  • Import employee data from existing records or add employees manually.
  • Ensure all employee profiles are complete with relevant information and documents.

  1. Configure Modules:
  • Activate and configure various modules like time tracking, performance management, and document management according to your needs.

  1. Training and Onboarding:
  • Train your HR team and employees on how to use the platform effectively.
  • Utilize the self-service portals to empower employees to manage their own data.

Tips and best practices

  • Leverage Automation:

  Utilize the automation features in Sesame HR to handle repetitive tasks like approval workflows and reminders. This frees up time for more strategic work.

  • Regularly Update Information:

  Ensure that employee data and documentation are regularly updated to maintain accuracy and compliance.

  • Utilize Analytics:

  Make the most of the analytics and reporting features to gain insights into workforce trends and make data-driven decisions.

  • Encourage Employee Engagement:

  Use the self-service features to engage employees in their own HR processes, whether it's updating personal information or participating in performance reviews.

  • Continuous Training:

  Conduct regular training sessions for HR staff and employees to keep them updated on new features and best practices for using the software.

Integration with Guru

The integration between Sesame HR and Guru brings an additional layer of productivity and efficiency. 

Seamless Sync and Updates

The integration allows Sesame HR to automatically synchronize and update employee profiles and organizational charts in Guru. This ensures that all information is up-to-date without manual intervention.

Contextual Knowledge Delivery

With Guru’s extension on Sesame HR, employees can access instant knowledge and contextual suggestions without leaving their workflow. This provides immediate access to policies, procedures, and other critical information.

Reduced Manual Tasks

By integrating with Guru, Sesame HR reduces the need for manual data entry and updates. This not only saves time but also decreases the potential for errors.

Enhanced Productivity

Employees benefit from the combination of Sesame HR’s robust HR management features and Guru’s AI-powered search capabilities. This integration enables a more efficient and productive work environment.

Leveraging the power of AI, Guru makes it easy to capture and retrieve knowledge, ensuring that every employee has the information they need, whenever they need it. This is particularly useful in HR processes, where accurate and timely information is critical.


Sesame HR is a comprehensive solution for automating and digitizing HR processes. From recruitment and onboarding to time tracking and performance management, it provides the tools necessary for efficient HR management.

The integration with Guru further enhances the capabilities of Sesame HR by providing instant access to knowledge and reducing manual tasks. Together, they create a powerful combination that improves productivity and facilitates better HR management.

If you're looking to streamline your HR processes and improve overall efficiency, give Sesame HR a try. Integrate it with Guru for an even more powerful solution that keeps your workforce informed and productive.

Key takeaways 🔑🥡🍕

Written by
Search everything, get answers anywhere with Guru.

Learn more tools and terminology re: workplace knowledge