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June 6, 2024
XX min read

Personio vs Breathe


In the realm of Human Resource Information Systems (HRIS) tools, Personio and Breathe stand out as prominent platforms designed to streamline HR processes for small and medium-sized enterprises (SMEs). Personio is the all-in-one HR software that helps unlock the power of your people by enabling you to manage each stage of the employee lifecycle. Our software streamlines how you recruit, onboard, manage, develop and pay employees. It has features such as Compensation Management, HR Helpdesk, Performance and Development, and Surveys. On the other hand, Breathe is a multi-award-winning simple and secure people software that helps UK and Australian SMEs move their core people processes online – saving time, giving peace of mind, and enabling businesses wherever they are working.

Comparing HRIS tools like Personio and Breathe is essential for businesses aiming to find the best fit for their specific needs. This in-depth comparison will shed light on the similarities, differences, pros, cons, and unique features of each tool, guiding you toward the most suitable choice.

Personio Overview

Personio is designed to be a comprehensive HR solution that covers every aspect of HR management, from recruiting to employee development. Here’s a detailed look at its key features:

Key Features

  • Recruiting and Onboarding: Streamline the hiring process with features like applicant tracking, customizable pipelines, and onboarding checklists.
  • Employee Management: Maintain detailed records of employee data, manage absences and time tracking, and handle employee requests efficiently.
  • Compensation Management: Manage payroll, bonuses, and benefits with ease, ensuring accuracy and compliance across the board.
  • Performance and Development: Implement performance reviews, set goals, track progress, and foster employee development through continuous feedback.
  • HR Helpdesk: Address employee queries promptly and maintain a record of all communications and resolutions.
  • Surveys: Conduct regular employee surveys to gather feedback, gauge satisfaction, and make data-driven improvements to the workplace environment.

Breathe Overview

Breathe is crafted to simplify HR tasks and provide peace of mind for SMEs, particularly those in the UK and Australia. Below are the key features that make Breathe a notable HRIS tool:

Key Features

  • Core HR: Manage employee records, holiday tracking, and absence management efficiently, all in one place.
  • Performance Management: Facilitate performance reviews, set objectives, and maintain continuous feedback loops to aid employee growth.
  • Recruitment Management: Handle the recruitment process seamlessly, from candidate tracking to onboarding.
  • Document Storage: Securely store and manage HR documents, ensuring easy access and compliance with legal requirements.
  • Reports and Analytics: Generate insightful reports on various HR metrics to make informed decisions and monitor the overall health of the organization.
  • Integrations: Connect Breathe with other essential business tools to create a cohesive workflow.


Both Personio and Breathe are robust HRIS tools that cater to the needs of SMEs by digitizing and streamlining core HR functions. Here are some of the key similarities:

  • Employee Management: Both tools provide comprehensive employee management functionalities, including maintaining detailed records and managing absences.
  • Performance Management: They offer robust performance review systems to track employee progress and set objectives.
  • Recruitment and Onboarding: Both Personio and Breathe streamline the recruitment process and provide tools for effective onboarding.
  • Document Management: Each tool allows for secure storage and easy management of HR documents.
  • Reports and Analytics: Both platforms offer powerful reporting and analytics capabilities to help HR professionals make data-driven decisions.


While Personio and Breathe share many similarities, there are several key differences that set them apart:

  • Market Focus: Personio has a broader market presence, catering to European SMEs, whereas Breathe primarily targets UK and Australian SMEs.
  • Compensation Management: Personio includes detailed compensation management features like payroll processing and benefits administration, which are not as extensive in Breathe.
  • HR Helpdesk: Personio has a built-in HR Helpdesk feature that allows employees to raise queries and track responses, a feature not available in Breathe.
  • Survey Tools: Personio offers functionalities to create and manage employee surveys for feedback collection, a feature that Breathe does not emphasize as much.
  • User Interface: Breathe is designed with a focus on simplicity and ease of use, which may appeal more to smaller companies or those with less complex HR needs, while Personio offers more advanced features catering to slightly larger SMEs with more comprehensive requirements.

Pros and Cons



  • Comprehensive features covering all aspects of HR management.
  • Strong focus on compensation management and payroll.
  • Integrated HR Helpdesk for streamlined employee query management.
  • Advanced performance and development tools.
  • Robust reporting and analytics.


  • May have a steeper learning curve due to its comprehensive features.
  • Potentially higher cost, which might be a consideration for very small businesses.



  • User-friendly interface designed for ease of use.
  • Affordable pricing suitable for small businesses.
  • Secure document storage with compliance features.
  • Effective performance management and recruitment tools.
  • Good set of integrations to enhance functionality.


  • Less comprehensive compensation management features.
  • No built-in HR Helpdesk functionality.
  • Limited survey tools for employee feedback collection.

Use Cases


Personio is ideal for SMEs that require a comprehensive HRIS solution capable of managing every aspect of the employee lifecycle, from recruitment to retirement. It’s particularly well-suited for businesses that need robust compensation management, detailed performance tracking, and the ability to conduct regular employee surveys.


Breathe is perfect for smaller SMEs, particularly in the UK and Australia, that seek to simplify their HR processes without overwhelming their staff with complex features. It is ideal for businesses that need efficient employee management, straightforward performance reviews, and secure document storage with an eye on compliance.


When comparing Personio and Breathe, it’s clear that both HRIS tools bring significant benefits to SMEs looking to digitize and streamline their HR processes. Personio stands out for its comprehensive suite of features, including compensation management, an HR Helpdesk, and survey tools, making it a powerful choice for slightly larger SMEs with more complex needs. On the other hand, Breathe offers a simpler, more user-friendly interface with essential HR functionalities that are ideal for smaller SMEs, particularly in the UK and Australia.

Choosing between Personio and Breathe ultimately comes down to the specific needs of your business. If you require a robust, all-encompassing HRIS solution with advanced features, Personio is likely the better choice. However, if your business values simplicity, ease of use, and affordability, Breathe could be the ideal fit.

Key takeaways 🔑🥡🍕

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