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June 6, 2024
XX min read

Sapling vs Proliant


When it comes to managing human resources, businesses have numerous tools to choose from. Two popular options are Sapling and Proliant, both of which offer a suite of features designed to improve HR processes. Sapling, a Kallidus product, excels in onboarding, offboarding, core HR, and people operations, bringing to the table Kallidus’ extensive expertise in learning, performance, and talent management. On the other hand, Proliant focuses on striking a balance between service and technology with fully integrated, cloud-based tools to simplify processes, improve accuracy, and ensure compliance. This comparison aims to help users determine which HRIS tool best fits their company's needs.

Sapling Overview

Key Features

Sapling stands out for its robust feature set which includes:

  • Onboarding and Offboarding: Streamlines the employee lifecycle from the moment a new hire is made to their exit.
  • Core HR Management: Manages essential HR tasks and maintains accurate employee data.
  • People Operations: Facilitates the smooth operation of daily HR activities.
  • Integration with Other Kallidus Tools: Enhance capabilities with Kallidus’ suite for learning management, performance tracking, and talent management.
  • Workflows and Automations: Simplifies complex processes and reduces manual tasks through automation.
  • Employee Self-service: Allows employees to manage their own information and onboarding tasks.
  • HR Reporting and Analytics: Offers in-depth analytics for better decision-making and tracking of HR metrics.
  • Customizable Dashboards: Personalized interfaces for different roles within the HR department.

Proliant Overview 

Key Features

Proliant excels in providing a seamless blend of payroll and HR functionalities, which include:

  • Payroll Processing: Ensures accurate and timely payroll with compliance to regulations.
  • HR Compliance: Maintains adherence to ever-changing labor laws and regulations.
  • Time and Attendance: Tracks employee hours and attendance patterns precisely.
  • Benefits Administration: Manages employee benefits programs efficiently.
  • Employee Self-service: Empowers employees to access and manage their personal information.
  • Recruiting Tools: Assists in talent acquisition through streamlined recruiting features.
  • Performance Management: Tracks and evaluates employee performance against set goals.
  • Cloud-based Solution: Accessible from anywhere, ensuring flexibility and ease of use.


Both Sapling and Proliant offer a comprehensive approach to HR management through several shared features:

  • Employee Self-service: Both tools empower employees to manage personal and onboarding information.
  • HR Reporting and Analytics: Both provide in-depth analytics and reporting functionalities for better decision-making.
  • Performance Management: Each tool offers capabilities to track and improve employee performance.
  • Integration Capabilities: Both systems can integrate with other business tools to streamline operations.
  • Customizable Dashboards: Users can tailor dashboards to meet their specific needs and preferences.


Despite their similarities, Sapling and Proliant have several distinct differences:

  • Focus Areas: Sapling emphasizes onboarding, offboarding, and seamless integration with learning and talent management tools, leveraging Kallidus’ strength in these areas. Proliant, in contrast, excels in payroll processing and compliance, making it particularly strong in financial and regulatory aspects of HR.
  • Automation and Workflows: Sapling offers more complex workflows and automation capabilities, aimed at reducing manual tasks and improving efficiency. Proliant’s functionalities are more focused on ensuring compliance and accuracy, especially in payroll and benefits administration.
  • Target Audience: Sapling is often preferred by organizations looking for robust onboarding and learning integration processes along with traditional HR functionalities. Proliant finds a strong audience in companies that require rigorous payroll and compliance management.
  • Additional Modules: Sapling can incorporate additional Kallidus modules for learning and performance. Proliant, however, has a more extensive focus on payroll and time tracking, offering integrated solutions specifically designed for these purposes.

Pros and Cons



  • Strong onboarding and offboarding processes.
  • Seamless integration with learning and performance management tools.
  • Extensive automation and workflow capabilities.
  • User-friendly interface and customizable dashboards.
  • Comprehensive HR analytics and reporting.
  • Better suited for managing complex HR operations and employee journeys.


  • Potential overkill for organizations primarily in need of basic HRIS functionalities without the need for extensive learning and performance integrations.
  • May require more time for initial setup and customization to fully unlock its capabilities.
  • Higher cost due to advanced features and integrations.



  • Robust payroll processing with a strong compliance focus.
  • Excellent time and attendance tracking.
  • Streamlined benefits administration.
  • Easy to use with a focus on user-friendly interfaces.
  • Well-suited for companies needing precise payroll and compliance management.
  • Cloud-based, allowing for remote access and operational flexibility.


  • Limited in-depth onboarding and learning management capabilities compared to Sapling.
  • Less extensive automation and workflow options.
  • Not as customizable in terms of integrating additional learning and performance management modules.
  • Can be too payroll-centric for organizations that require more diverse HR functionalities.

Use Cases


Sapling is ideal for organizations that:

  • Have a strong focus on onboarding and offboarding processes and want to streamline these aspects.
  • Require extensive learning, performance, and talent management capabilities.
  • Seek to integrate complex workflows and automation into HR processes.
  • Operate in industries where comprehensive employee development and performance tracking are critical.
  • Prefer a high level of customization in their HR software.


Proliant is ideal for organizations that:

  • Need robust payroll processing and compliance management.
  • Require precise time and attendance tracking and simplified benefits administration.
  • Operate in industries where adherence to labor laws and payroll accuracy are paramount.
  • Want a user-friendly, cloud-based HRIS that ensures flexibility and ease of access.
  • Prefer an HR tool with a balanced focus on service and technology.


In conclusion, both Sapling and Proliant offer powerful HRIS solutions, but they cater to different organizational needs and priorities. Sapling is an excellent choice for companies that need robust onboarding and talent management features, powered by extensive automation and integration capabilities. Its strong ties with Kallidus offer an added advantage for businesses focusing on learning and performance management.

Proliant, on the other hand, excels in payroll processing and compliance, making it ideal for organizations that prioritize accuracy in payroll and adherence to regulatory requirements. Its user-friendly interface and strong focus on time and attendance tracking and benefits administration make it a reliable tool for HR management.

Ultimately, the choice between Sapling and Proliant depends on the specific HR requirements and priorities of your business. If your focus is on creating an effective and engaging onboarding experience with a strong learning and development component, Sapling is the way to go. If you need a reliable payroll solution with strong compliance features, Proliant will likely be the better fit.

Key takeaways 🔑🥡🍕

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