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June 6, 2024
XX min read

SuccessFactors vs Square Payroll


In the ever-evolving realm of Human Resource Information Systems (HRIS), choosing the right tool can make a substantial difference in managing HR processes efficiently. SAP SuccessFactors and Square Payroll are two prominent names in this sector, each catering to distinct needs within HR management.

SAP SuccessFactors, part of the SAP Human Experience Management (HXM) suite, offers a comprehensive range of HR and payroll functionalities, including talent management and workforce planning, helping both companies and employees perform at their best. In contrast, Square Payroll is a user-friendly online payroll service tailored specifically for small businesses, ensuring reliable and efficient payroll processing.

Comparing these HRIS tools is essential to determine which one aligns best with your organization's needs and objectives.

SAP SuccessFactors Overview

SAP SuccessFactors excels as a holistic solution encompassing core HR functions, payroll, talent management, workforce planning, and personalized employee experiences. Its robust capabilities make it a versatile tool for a wide range of HR activities.

Key Features

  • Core HR and Payroll: SAP SuccessFactors delivers an integrated approach to core HR functions and payroll processing, ensuring accurate and compliant transactions.
  • Talent Management: It includes advanced features for recruiting, onboarding, performance management, learning, and development, empowering organizations to attract and retain top talent.
  • HR Analytics/Workforce Planning: The platform provides powerful analytics and workforce planning tools, enabling data-driven decision-making.
  • Individualized Employee Experiences: SuccessFactors offers personalized experiences tailored to each employee, enhancing engagement and productivity.

Square Payroll Overview

Square Payroll targets small businesses with its straightforward and reliable payroll processing services. It focuses on simplifying payroll management, making it accessible even for those without extensive HR expertise.

Key Features

  • Payroll Processing: Square Payroll automates payroll calculations, tax filings, and direct deposits, ensuring seamless payroll management.
  • Employee Benefits: The platform integrates with benefits providers, offering health insurance, retirement plans, and workers' compensation.
  • Time Tracking: It includes integrated time tracking functionalities, allowing for accurate payroll based on hours worked.
  • Compliance: Square Payroll guarantees compliance with federal, state, and local tax requirements, reducing the administrative burden for small businesses.


Both SAP SuccessFactors and Square Payroll address essential HR and payroll needs but do so with different scopes and target audiences.

  • Payroll Management: Both platforms offer robust payroll processing features, ensuring accurate and compliant payroll transactions.
  • Employee Benefits Integration: SuccessFactors and Square Payroll integrate with various benefits providers to streamline employee benefits management.
  • Compliance: Both solutions ensure compliance with payroll-related regulations, reducing administrative overhead for businesses.



The key differences between SAP SuccessFactors and Square Payroll lie primarily in their target audiences, feature comprehensiveness, and scalability.

  • Target Audience: SuccessFactors caters to medium to large enterprises, while Square Payroll is designed specifically for small businesses.
  • Feature Scope: SuccessFactors offers a broad range of HR functionalities, including talent management and workforce planning, which are absent in Square Payroll.
  • Scalability: SuccessFactors is scalable to support large organizations with complex HR needs, whereas Square Payroll remains focused on delivering simple and efficient payroll services for small businesses.

Pros and Cons

SAP SuccessFactors


  • Comprehensive HR suite covering various aspects of HR management.
  • Advanced talent management capabilities.
  • Powerful HR analytics and workforce planning tools.
  • Personalized employee experiences enhancing engagement and productivity.


  • Might be overly complex for small businesses with straightforward HR needs.
  • Higher cost compared to simpler payroll services like Square Payroll.
  • Requires more extensive implementation and training.

Square Payroll


  • Easy to use, making it ideal for small businesses without dedicated HR staff.
  • Affordable pricing suitable for small business budgets.
  • Automated payroll processing and tax filings to reduce administrative workload.
  • Integrated time tracking for accurate payroll calculations.



  • Limited HR functionalities beyond payroll and basic benefits management.
  • Not scalable for large organizations with complex HR needs.
  • Lack of advanced workforce planning and talent management features.

Use Cases

SAP SuccessFactors

  • Large Enterprises: Suitable for organizations that need a comprehensive HR platform to manage diverse HR functions across multiple departments and locations.
  • Talent-Driven Businesses: Ideal for companies focusing on attracting, developing, and retaining high-quality talent through advanced talent management features.
  • Data-Driven Decisions: Businesses that require robust HR analytics and workforce planning tools for strategic decision-making.

Square Payroll

  • Small Businesses: Best suited for small businesses seeking a simple, reliable payroll solution.
  • Cost-Conscious Organizations: Perfect for businesses with tight budgets needing affordable payroll services without sacrificing compliance and accuracy.
  • Businesses with Hourly Employees: Ideal for companies with hourly workers requiring integrated time tracking and payroll processing.


In comparing SAP SuccessFactors and Square Payroll, it’s evident that each platform brings unique strengths to the table, catering to different market segments within the HRIS space.

SAP SuccessFactors offers a comprehensive, scalable HR suite suited for medium to large enterprises seeking advanced HR functionalities, including talent management and workforce planning. Its broad range of features and personalized employee experiences empower organizations to maximize their HR potential but may come with a higher cost and complexity that smaller businesses may find challenging.

On the other hand, Square Payroll is perfect for small businesses needing a straightforward, affordable payroll solution. Its ease of use, integrated time tracking, and compliance features make it an excellent choice for budget-conscious organizations focused primarily on payroll processing.

Ultimately, the best choice between SAP SuccessFactors and Square Payroll hinges on your organization’s size, complexity, and specific HR needs. If your business requires a full-fledged HR suite with extensive capabilities, SuccessFactors is the preferred option. However, if you’re a small business looking for an easy-to-use, cost-effective payroll solution, Square Payroll will be your ideal fit.

Key takeaways 🔑🥡🍕

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