Back to Reference
No items found.
Search everything, get answers anywhere with Guru.
Watch a demoTake a product tour
June 6, 2024
XX min read

Nmbrs vs UKG Pro


In the world of Human Resource Information Systems (HRIS), choosing the right tool can significantly impact an organization's efficiency and employee satisfaction. Nmbrs and UKG Pro are two prominent players in this arena, each offering unique features and benefits tailored to different organizational needs.

Nmbrs BV is a knowledge-intensive IT-service provider in online HR and payroll applications. As an organization, Nmbrs has built its strategy around the latest online Microsoft technologies, aiming to offer robust and efficient HR management solutions.

UKG Pro, on the other hand, is a cloud-based human capital management (HCM) solution designed for midsize and large organizations. It focuses on managing various aspects of workforce, including payroll, to streamline HR processes and enhance overall organizational effectiveness.

Comparing these two HRIS tools is crucial for organizations to determine which one aligns best with their specific needs and operational dynamics.

Nmbrs Overview

Key Features

  • Comprehensive Payroll Management: Nmbrs offers a robust payroll system that automates calculations, tax filings, and compliance, ensuring accuracy and reducing manual workload.
  • Employee Self-Service: Employees have access to a self-service portal where they can view payslips, request leave, and update personal information, promoting transparency and empowerment.
  • Integration with Microsoft Technologies: Utilizing the latest online Microsoft techniques, Nmbrs integrates seamlessly with other Microsoft products, making it a natural fit for organizations already embedded in the Microsoft ecosystem.
  • HR Analytics: Nmbrs provides detailed analytics and reporting tools to help HR teams gain insights into workforce trends and performance metrics.
  • Scalable and Customizable: The platform is designed to scale with business growth and can be customized to meet the specific HR processes of different organizations.
  • Workflow Automation: Automates various HR workflows, reducing administrative burden and improving efficiency.

UKG Pro Overview

Key Features

  • Comprehensive HCM Suite: UKG Pro offers a wide range of HCM functionalities, including payroll, talent management, onboarding, benefits administration, and more, providing a holistic approach to HR management.
  • Mobile Accessibility: Employees and managers can access the platform via mobile devices, enabling flexibility and real-time data access from anywhere.
  • Analytics and Reporting: Advanced analytics tools help HR teams make data-driven decisions by offering insights into employee performance, turnover rates, and other critical metrics.
  • Employee Engagement Tools: Includes features like pulse surveys and sentiment analysis to gauge employee satisfaction and engagement levels.
  • Global Payroll Capabilities: Supports payroll functions across multiple countries, making it ideal for multinational organizations.
  • Compliance Management: Helps ensure that HR processes adhere to regulatory requirements, minimizing the risk of non-compliance.


  • Payroll Management: Both Nmbrs and UKG Pro excel in providing comprehensive payroll management solutions that automate processes and ensure compliance.
  • Employee Self-Service Portals: Each tool offers self-service portals, enabling employees to manage their personal information, view payslips, and perform other HR-related tasks independently.
  • Analytics and Reporting: Both platforms provide robust analytics and reporting capabilities, helping HR teams make data-driven decisions.
  • Scalability: Nmbrs and UKG Pro are designed to scale with an organization's growth, accommodating increased complexity and workforce size.
  • Workflow Automation: Both tools offer automation of various HR processes, reducing administrative burdens and enhancing efficiency.


  • HCM Scope: UKG Pro offers a more extensive range of HCM functionalities, including talent management and global payroll, whereas Nmbrs is more focused on payroll and core HR processes.
  • Integration Ecosystem: Nmbrs integrates deeply with Microsoft products, making it ideal for organizations using the Microsoft ecosystem. UKG Pro, though highly integrative, has a broader range of integrations beyond just Microsoft.
  • Mobile Accessibility: While both platforms offer mobile access, UKG Pro’s mobile capabilities are more extensive, providing greater flexibility for remote and mobile workforce management.
  • Employee Engagement Tools: UKG Pro includes specific tools for measuring and improving employee engagement, such as pulse surveys, which are not a core feature of Nmbrs.
  • Global Payroll: UKG Pro supports payroll operations across multiple countries, making it a better fit for multinational organizations compared to Nmbrs, which is more region-specific.

Pros and Cons



  • Seamless integration with Microsoft technologies.
  • Strong focus on payroll accuracy and compliance.
  • User-friendly employee self-service portal.
  • Customizable to fit specific HR processes.
  • Effective workflow automation reduces administrative tasks.


  • Limited HCM functionalities compared to UKG Pro.
  • Less suitable for multinational payroll needs.
  • Fewer built-in employee engagement tools.



  • Extensive HCM suite covering payroll, talent management, and more.
  • Strong mobile accessibility for remote workforce management.
  • Advanced analytics and reporting tools.
  • Comprehensive compliance management.
  • Employee engagement tools for gauging and improving workplace satisfaction.
  • Global payroll capabilities make it ideal for multinational organizations.


  • May be more complex and require a longer implementation period.
  • Higher cost could be prohibitive for smaller organizations.
  • Not as tightly integrated with Microsoft products as Nmbrs.

Use Cases


  • Small to Midsize Companies: Ideal for companies that primarily need robust payroll management and are heavily invested in Microsoft technologies.
  • Microsoft Ecosystem Users: Organizations seeking seamless integration with Microsoft products will find Nmbrs particularly beneficial.
  • Payroll-Centric Needs: Companies focusing on payroll accuracy, compliance, and reducing administrative payroll tasks.


  • Large and Multinational Organizations: Best suited for larger companies with complex HCM needs, including global payroll and extensive talent management.
  • Mobile Workforce: Organizations with a significant portion of their workforce operating remotely or on the go will benefit from UKG Pro’s mobile capabilities.
  • Engagement Focused: Companies looking to actively measure and improve employee engagement and satisfaction.
  • Comprehensive HCM Needs: Ideal for organizations needing a full suite of HCM functionalities beyond just payroll and core HR.


In comparing Nmbrs vs UKG Pro as HRIS tools, each platform comes with its distinct strengths and ideal use cases.

Nmbrs excels in providing robust payroll management and seamless integration with Microsoft technologies, making it a great choice for small to midsize companies focused on payroll-centric needs within the Microsoft ecosystem. It offers customization and workflow automation that streamline HR processes efficiently.

UKG Pro, with its extensive HCM suite, advanced mobile accessibility, and powerful analytics and employee engagement tools, is well-suited for larger and multinational organizations. It provides a comprehensive solution that supports global payroll and complex talent management needs, making it ideal for companies aiming for a holistic approach to HR management.

Ultimately, the best choice between Nmbrs and UKG Pro depends on the organization's specific requirements, growth plans, and existing technology landscape. Smaller companies with simpler payroll needs and a Microsoft-centric tech stack might lean towards Nmbrs, while larger, more complex organizations with diverse HCM needs would benefit from UKG Pro’s broader capabilities and mobile flexibility.

Key takeaways 🔑🥡🍕

Written by
Search everything, get answers anywhere with Guru.

Learn more tools and terminology re: workplace knowledge