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June 6, 2024
XX min read

Top Alternatives to Square Payroll


Square Payroll is an online payroll service trusted by small businesses. It offers employers the ability to manage payroll seamlessly, handle tax filings, and ensure compliance with ease. With features such as automatic payroll processing, direct deposits, and integrated employee benefits, Square Payroll simplifies the payroll process. However, every business has unique needs and preferences, making it essential to consider alternatives to find the best fit for specific requirements.

Alternative 1: Gusto

Gusto is a comprehensive payroll and HR solution designed for small businesses. It offers a wide range of features that go beyond payroll processing, including benefits administration, compliance management, and employee onboarding.

Key features

  • Full-service payroll with automatic tax filing
  • Employee self-service portal
  • Integrated benefits administration (health insurance, 401(k), etc.)
  • Time tracking and PTO management
  • Compliance support and new hire reporting
  • Customizable onboarding tools

Similarities to Square Payroll

  • Gusto, like Square Payroll, provides full-service payroll with automatic tax filing.
  • Both services cater to small businesses and aim to simplify payroll management.
  • They offer direct deposits and employee self-service portals to streamline the process for employers and employees.

Differences and unique features

  • Gusto has a more comprehensive HR offering, including benefits administration and compliance support, which Square Payroll lacks.
  • The onboarding tools in Gusto allow for a more customized and integrated new hire process.
  • Gusto provides additional functionalities such as time tracking and PTO management, making it a more all-encompassing HR solution.

Alternative 2: ADP RUN

ADP RUN is a trusted payroll service designed specifically for small businesses. It offers robust payroll processing capabilities alongside essential HR tools to support growing companies.

Key features

  • Payroll processing with direct deposit and check options
  • Automated tax filing and compliance services
  • Employee benefits management (health insurance, retirement plans, etc.)
  • Mobile app for payroll management on the go
  • HR tools including employee onboarding and time tracking
  • Robust reporting and analytics

Similarities to Square Payroll

  • ADP RUN provides a reliable payroll processing service with automated tax filing, similar to Square Payroll.
  • Both services cater to the needs of small businesses, emphasizing ease of use and efficiency.
  • They offer employee benefits management and support direct deposits and checks for payroll disbursement.

Differences and unique features

  • ADP RUN offers more advanced HR tools, such as employee onboarding and time tracking, which Square Payroll does not include.
  • The mobile app feature in ADP RUN allows for greater flexibility in managing payroll from anywhere.
  • ADP RUN provides extensive reporting and analytics to help businesses make informed decisions.

Alternative 3: Paychex Flex

Paychex Flex is an all-in-one payroll and HR solution that caters to businesses of varying sizes, including small businesses. It offers a wide range of services to manage payroll, benefits, and compliance.

Key features

  • Automated payroll processing with direct deposits
  • Tax filing and compliance services
  • Robust benefits administration (health insurance, retirement plans, etc.)
  • Time and attendance tracking
  • Employee self-service and mobile access
  • Comprehensive HR management tools

Similarities to Square Payroll

  • Paychex Flex provides automated payroll processing and tax filing, much like Square Payroll.
  • Both services are designed to help small businesses manage payroll efficiently.
  • They offer employee self-service portals and direct deposit features to facilitate payroll management.

Differences and unique features

  • Paychex Flex offers more comprehensive HR management tools, including time and attendance tracking and benefits administration.
  • The mobile access feature in Paychex Flex allows for greater flexibility in managing HR tasks on the go.
  • Paychex Flex supports a wider array of business sizes, making it suitable for growing companies that anticipate needing more robust HR solutions.


While Square Payroll is a popular choice for small businesses due to its simplicity and efficiency, there are several alternatives that may better suit specific needs. Gusto offers a more comprehensive HR solution, including benefits administration and customized onboarding tools. ADP RUN provides advanced HR functionalities such as time tracking and a mobile app for payroll management. Paychex Flex stands out for its robust HR management tools and support for businesses of varying sizes. By considering these alternatives, businesses can find the best payroll and HR solution tailored to their unique requirements.

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