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June 6, 2024
XX min read

Workday vs Sapling


In the realm of HRIS (Human Resource Information System) tools, two prominent names often come up: Workday and Sapling. These tools offer a range of functionalities that cater to the complexities of human resource management, from onboarding and offboarding to core HR processes and advanced people operations.

Workday is primarily known for its robust financial management capabilities. With a focus on automating financial processes and providing deep insights, Workday aims to enhance business strategy and growth while mitigating risks.

On the other hand, Sapling, a product by Kallidus, excels in onboarding, offboarding, core HR, and people operations. Kallidus' expertise in learning, performance, talent management, and learning content further amplifies Sapling's capabilities.

Comparing these HRIS tools is crucial for organizations to determine which solution best fits their needs and goals. This detailed comparison aims to provide a clear understanding of the similarities, differences, pros, cons, and unique features of Workday and Sapling.

Workday Overview

Key Features

  • Financial Management
  • Automates financial processes
  • Provides deeper insights for strategic decision-making
  • Risk management capabilities

  • Human Capital Management (HCM)
  • Recruiting and talent management
  • Performance and compensation management
  • Learning and development

  • Enterprise Planning
  • Comprehensive planning and analytics
  • Budgeting and forecasting
  • Workforce planning

  • Payroll Solutions
  • Global payroll capabilities
  • Accurate and timely salary disbursements
  • Tax compliance management

  • Analytics and Reporting
  • Real-time analytics and reporting
  • Customizable dashboards
  • Predictive analytics to forecast trends

Sapling Overview 

Key Features

  • Onboarding and Offboarding
  • Automated employee onboarding processes
  • Seamless offboarding experiences
  • Customizable onboarding workflows

  • Core HR
  • Centralized employee database
  • Time and attendance tracking
  • Compliance management

  • People Operations
  • Employee self-service portal
  • Performance management
  • Employee engagement tools

  • Integration with Kallidus
  • Enhanced by Kallidus' learning and development solutions
  • Talent management and performance tracking
  • Content-rich learning management system (LMS)

  • Custom Reporting and Analytics
  • Configurable reports and dashboards
  • Real-time data insights
  • KPI monitoring


  • HR Management: Both Workday and Sapling provide comprehensive HR management solutions, including recruiting, performance management, and employee engagement.
  • Automation: Both platforms emphasize the automation of HR processes to improve efficiency and reduce manual tasks.
  • Data Insights: Real-time analytics and reporting are available in both Workday and Sapling, allowing organizations to make data-driven decisions.
  • Compliance: Each tool ensures compliance with global regulations, helping organizations manage risk effectively.
  • Customizability: Workday and Sapling offer customizable workflows and dashboards, enabling organizations to tailor the platforms to their specific needs.


  • Focus Areas: Workday excels in financial management and enterprise planning, whereas Sapling focuses on onboarding, offboarding, and people operations with integration into Kallidus’ learning and performance management.
  • User Interface: Workday is known for its robust but complex interface, designed for extensive enterprise use. Sapling, however, has a more intuitive and user-friendly interface tailored for seamless HR processes.
  • Integration Capabilities: Workday offers broader enterprise-level integrations, including financial and supply chain systems. Sapling integrates deeply with Kallidus products, focusing on learning and talent development.
  • Scalability: Workday is designed to cater to large enterprises with complex needs, while Sapling is a better fit for mid-sized organizations looking for specialized HR solutions.
  • Implementation Time: Workday implementations can be lengthy and require significant resources. Sapling offers quicker deployment with an emphasis on ease of use.

Pros and Cons


  • Pros
  • Comprehensive financial and HR management
  • Strong analytics and reporting capabilities
  • Scalable for large enterprises
  • Extensive integration options
  • Robust risk management features

  • Cons
  • Complex interface with a steep learning curve
  • High implementation and subscription costs
  • Lengthy deployment timeframes
  • Requires significant resources for maintenance and customization


  • Pros
  • Intuitive, user-friendly interface
  • Strong onboarding and offboarding processes
  • Seamless integration with Kallidus’ learning and performance management
  • Quick implementation and ease of use
  • Cost-effective for mid-sized organizations

  • Cons
  • Limited financial management capabilities
  • Less suitable for very large enterprises with complex needs
  • Dependency on Kallidus for broader talent management functionalities
  • Fewer enterprise-level integrations compared to Workday

Use Cases

  • Workday
  • Large enterprises needing comprehensive financial and HR management
  • Organizations requiring extensive analytics and reporting
  • Businesses looking for robust risk management and compliance tools
  • Companies with complex integration needs across various enterprise systems

  • Sapling
  • Mid-sized organizations focusing on streamlined HR processes
  • Companies prioritizing seamless onboarding and offboarding experiences
  • Businesses looking to enhance learning and development through Kallidus integration
  • HR teams requiring quick deployment and easy-to-use solutions


When comparing Workday and Sapling as HRIS tools, both platforms offer substantial benefits but cater to different organizational needs. Workday shines in financial management, scalability, and enterprise-level integrations, making it ideal for large, complex organizations. Its comprehensive suite of tools, although requiring significant investment and resources, provides robust solutions for managing financial and human capital.

Sapling, on the other hand, offers a more specialized approach, focusing on onboarding, offboarding, and people operations with a user-friendly interface and quick implementation. Ideal for mid-sized organizations, Sapling excels in providing seamless HR processes and integrates effectively with Kallidus for enhanced learning and talent management.

In summary, choosing between Workday and Sapling depends largely on the size of your organization, specific HR needs, and the level of complexity required. Large enterprises with extensive financial management and risk mitigation needs will find Workday fitting, while mid-sized organizations looking for streamlined HR operations and ease of use will benefit more from Sapling.

Key takeaways 🔑🥡🍕

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