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June 6, 2024
XX min read

Factorial vs Sapling


When it comes to HRIS (Human Resource Information System) tools, two prominent names often arise: Factorial and Sapling. Each offers a set of comprehensive features designed to streamline HR processes, making them essential tools for any organization looking to optimize their human resource management.

Factorial, the all-in-one software, is tailored to help manage time, talent, and documents within one centralized system. Designed for small and medium-sized businesses (SMBs), Factorial aims to eliminate the need for cumbersome spreadsheets with its simple and intuitive interface. By automating and simplifying administrative processes, it provides insights that help companies improve management and reduce costs.

On the other hand, Sapling, a part of the Kallidus suite of products, elevates its HR capabilities in onboarding, offboarding, core HR, and people operations with Kallidus’ expertise in learning, performance, and talent management.

Comparing these two HRIS tools is crucial for organizations to find the best fit for their specific needs. This detailed comparison will cover their key features, similarities, differences, pros and cons, and ideal use cases.

Factorial Overview

Key Features

  • Time Management: Streamlined time-off requests, shift management, and time tracking provide a comprehensive overview of employee availability and scheduling.
  • Talent Management: Tools for performance appraisals, goal setting, and employee development help nurture talent within the organization.
  • Document Management: Centralized storage for important documents with easy access and secure permissions.
  • Payroll Integration: Smooth integration with payroll systems simplifies pay management, ensuring accuracy and compliance.
  • Reports and Analytics: Generate detailed reports and gain insights into HR metrics to make data-driven decisions.
  • User-Friendly Interface: A simple, intuitive interface that minimizes the learning curve for new users.
  • Employee Portal: A dedicated portal for employees to access their information, submit time-off requests, and engage with HR.

Factorial stands out for its ability to automate, simplify, and digitize various HR tasks, effectively reducing manual work and minimizing errors.

Sapling Overview

Key Features

  • Onboarding and Offboarding: Comprehensive workflows guide new employees through the onboarding process and ensure smooth offboarding when needed.
  • Core HR: Manage employee data, benefits, and compliance with robust HR functionalities.
  • People Operations: Tools for performance reviews, goal setting, and employee feedback enhance people management.
  • Learning and Development: Leverage Kallidus’ expertise for integrated learning and development to foster continuous growth within the organization.
  • Performance Management: Advanced performance tracking and review capabilities to ensure employees are aligned with company objectives.
  • Integration with Other Systems: Smoothly integrates with various other tools and platforms for a seamless HR ecosystem.
  • Customizable Workflows: Tailor workflows to match your unique HR processes and requirements.

Sapling leverages Kallidus' strengths in learning, performance, and talent management to offer a holistic HR solution that goes beyond basic HR operations.


Both Factorial and Sapling are robust HRIS tools designed to streamline HR processes and improve operational efficiency. 

  • Centralized HR Management: Both platforms provide a centralized location for managing employee data, documents, and other HR activities.
  • Automation: Automation of routine HR tasks is a key feature in both tools, reducing manual work and increasing productivity.
  • Performance Tracking: Both offer tools for tracking employee performance, setting goals, and conducting performance appraisals.
  • User-Friendly Interface: An intuitive interface is a highlight for both platforms, ensuring ease of use and quick adoption by users.
  • Compliance Management: Each tool helps in managing compliance with labor laws and industry regulations.


While Factorial and Sapling share many similarities, they also have distinct differences that cater to various needs.

  • Target Audience: Factorial focuses primarily on small to medium-sized businesses (SMBs), whereas Sapling caters to a broader range of business sizes, including larger enterprises.
  • Learning and Development: Sapling’s integration with Kallidus provides advanced learning and development features, a capability that Factorial lacks.
  • Onboarding and Offboarding: Sapling offers comprehensive onboarding and offboarding workflows, making it more suitable for companies that prioritize structured onboarding processes.
  • Customizable Workflows: Sapling allows for more flexibility in customizing HR workflows compared to Factorial’s more standardized approach.
  • Integration with Other Systems: Sapling offers broader integration capabilities with other systems and tools, making it ideal for companies with diverse tech ecosystems.

Pros and Cons



  • Simple, easy-to-use interface
  • Comprehensive time and talent management features
  • Centralized document storage and management
  • Automation of routine HR tasks
  • Cost-effective for SMBs
  • Detailed reports and analytics


  • Limited integration capabilities compared to Sapling
  • Lacks advanced learning and development features
  • Less suitable for larger enterprises with complex HR needs



  • Advanced learning and development features
  • Comprehensive onboarding and offboarding workflows
  • Flexible and customizable HR workflows
  • Robust integration capabilities with other systems
  • Performance management and review tools
  • Suitable for larger enterprises


  • May be more complex to set up and use
  • Higher cost compared to Factorial
  • Might be overkill for very small businesses

Use Cases

  • Factorial: Ideal for small to medium-sized businesses (SMBs) that need a straightforward, cost-effective solution to manage HR tasks. It’s particularly suited for companies looking to automate time management, talent management, and document storage without the need for extensive integrations.


  • Sapling: Best suited for companies that value structured onboarding and offboarding processes and require extensive learning and performance management tools. Sapling’s flexibility and integration capabilities make it ideal for larger enterprises with complex HR needs.


In summary, both Factorial and Sapling offer valuable HRIS functionalities but cater to different business needs. Factorial is a robust, user-friendly option for SMBs seeking to automate and simplify their HR processes without the need for extensive integrations. Its cost-effectiveness and ease of use make it a suitable choice for smaller organizations looking to transition from manual processes.

On the other hand, Sapling, with its comprehensive onboarding, performance management, and learning and development capabilities, is better suited for larger enterprises. Its flexibility and broader integration capabilities make it a powerful tool for organizations with complex HR requirements and a diverse tech ecosystem.

Ultimately, choosing between Factorial and Sapling should be based on your organization’s size, specific HR needs, and whether you prioritize ease of use over advanced capabilities. Factorial offers simplicity and affordability, while Sapling provides a more extensive and customizable HR solution.

Key takeaways 🔑🥡🍕

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